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Madikeri Taluk Panchayath Mineral Water Tender Karnataka Kodagu 571201 2025 - EMD ₹36,500 | 25% Quantity Option

Bid Publish Date

12-Dec-2025, 10:43 am

Bid End Date

22-Dec-2025, 4:00 pm

EMD

₹36,500

Location

KODAGU , KARNATAKA

Progress

Issue12-Dec-2025, 10:43 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

MINERAL WATER MINERAL

Tender Overview

Organization: Madikeri Taluk Panchayath (Rural Development And Panchayat Raj Department, Karnataka) seeks a Mineral Water supply contract for the Kodagu district (571201). The bid requires an EMD of ₹36,500. The buyer reserves a 25% quantity option to adjust orders at contracted rates during and after award, with delivery timing calculated by a defined formula. A dedicated service & support line must be provided by the bidder. Pre-dispatch inspection is mandatory, with buyer-borne inspection/testing costs. Bidders must demonstrate relevant experience in similar category products within the last three financial years and furnish satisfactory performance certificates.

Technical Specifications & Requirements

  • Product/Category: Mineral Water supply (no BOQ items listed)
  • EMD: ₹36,500 (bond/deposit as per tender requirements)
  • Option Clause: Quantity may vary by up to 25% during contract term; extended delivery time follows a specific calculation, minimum 30 days
  • Delivery/Inspection: Pre-dispatch inspection at seller premises; Buyer or nominated external agency to conduct testing; inspection charges borne by Buyer; in-house testing facilities provided by seller at no cost
  • Experience Criteria: Past project experience in supply/installation/commissioning of similar products in last 3 financial years; options include single order ≥ 35% of estimated value or multiple orders totaling ≥ 60%
  • Support: Dedicated/toll-free service number required for post-sale support
  • Compliance: Performance certificates from previous buyers must be uploaded; bunch bids require primary category value meeting criteria
  • Warranty/Service: Not specified in data; ongoing service support expected as per buyer terms

Terms, Conditions & Eligibility

  • EMD: ₹36,500; method unspecified (DD/online typically required in similar tenders)
  • Delivery & Inspection: Pre-dispatch inspection at seller premises; external lab charges borne by Buyer; delivery commences after inspection clearance
  • Past Performance: Must demonstrate prior supplying and commissioning experience in related category within the last 3 financial years with defined order thresholds (35%/20%/15% of estimated value across 1–3 orders)
  • Dedicated Support: Bidder must provide a dedicated toll-free number for service support
  • Documentation: Submission of performance certificates, buyer-supplied acceptance, and technical bid documentation as part of eligibility
  • Flexibility: Quantity adjustments possible up to 25% during contract duration; minimum 30-day extension rule applies when increasing quantity

Key Specifications

  • Mineral Water supply contract

  • EMD ₹36,500

  • Option clause enabling up to 25% quantity variation

  • Pre-dispatch inspection mandatory with Buyer/external agency

  • Three-year past-project experience with defined order thresholds

Terms & Conditions

  • Key Term 1: EMD ₹36,500 required to participate

  • Key Term 2: Quantity may increase up to 25% during contract with formula-based extension

  • Key Term 3: Pre-dispatch inspection at seller premises with buyer/agency testing and costs borne by Buyer

Important Clauses

Payment Terms

Not explicitly detailed in data; bidders should anticipate standard government tender practice and ensure compliance with EMD submission and post-award payment terms per organization policy.

Delivery Schedule

Delivery period adjustments tied to option clause; extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; original delivery timeline must be honored unless options exercised.

Penalties/Liquidated Damages

No explicit LD data provided; pre-dispatch inspection and timely delivery implied via tender terms; bidders should monitor for standard LD provisions in the final contract.

Bidder Eligibility

  • Demonstrated past supply/installation/commissioning experience for mineral water or similar category products in the last 3 financial years

  • Satisfactory performance certificates from previous buyers for orders meeting thresholds

  • Dedicated toll-free service/support capability and contact channel

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Past Experience Certificates (last 3 financial years) for similar water supply projects

4

Financial Statements / Audited Accounts

5

EMD Receipt / Payment Proof (₹36,500)

6

Technical Bid Document

7

OEM Authorizations / Authorized Distributor Certificates (if applicable)

8

Performance Certificates from previous buyers

9

Proof of Dedicated Service Support Channel (toll-free number)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid in the mineral water tender in Kodagu Karnataka 2025?

To bid, ensure your organization meets past performance criteria, submits the ₹36,500 EMD, and provides dedicated service support. Prepare documents: GST, PAN, experience certificates, financials, and OEM authorizations. Remember pre-dispatch inspection is mandatory, and quantity may vary up to 25% during contract.

What documents are required for mineral water procurement in Kodagu?

Submit GST registration certificate, PAN card, three years of experience certificates for similar water supply projects, financial statements, EMD receipt (₹36,500), technical bid, and any OEM authorizations. Include performance certificates from buyers and proof of dedicated service support contact details.

What are the inspection requirements for this water tender in Karnataka?

Before dispatch, buyers or nominated external agencies will inspect at seller premises. External lab testing costs are borne by the Buyer; in-house testing facilities must be available at no cost to Buyer. Seller must notify readiness and arrange inspection dates.

What is the EMD amount and its purpose for this tender?

The EMD is ₹36,500. It acts as a security deposit to ensure bid seriousness and enable bid evaluation. Failure to meet eligibility or withdraw after submission could forfeit the EMD per standard tender practices.

What is the qualifying experience required for mineral water suppliers?

Bidders must demonstrate three financial years of related supply/installation/commissioning experience, with orders meeting thresholds: 1) 35% of estimated value (one order), or 2) 20% (two orders), or 3) 15% (three orders). Performance certificates from buyers must be uploaded.

How does the 25% quantity option affect delivery in this tender?

The buyer may increase quantity up to 25% during and after award. Delivery time is adjusted using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; extended periods may also be capped to original duration.

What ongoing service support is required for bidders in this procurement?

Bidder must provide a dedicated toll-free service/support line. This channel must be active for post-sale support. No explicit warranty terms are stated; ensure readiness for service requests and timely response as part of bidder capabilities.

Is ISI or ISO certification required for mineral water supply bids?

No explicit standard is listed in the data. Anticipate vendor qualification requirements including manufacturer/service capability; verify with the tender authority whether ISI certification or ISO compliance is mandatory and include relevant certifications with your bid.