GEM

GAIL India Limited Lube Oil Testing & Diagnostic Analysis Rate Contract Vadodara Gujarat 2025

Bid Publish Date

08-Dec-2025, 5:39 pm

Bid End Date

29-Dec-2025, 2:00 pm

Location

VADODARA , GUJARAT

Progress

Issue08-Dec-2025, 5:39 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Gail India Limited, Vadodara
  • • Procurement: lump-sum annual rate contract for testing and diagnostic analysis of lube oil samples
  • • Geography: Vadodara, Gujarat
  • • Certification emphasis: mandatory certificate uploads per ATC
  • • No BOQ items; emphasis on service capability and documentation
  • • Potential lab accreditation or IS/ISO standards may be required in final terms
  • • GST-inclusive pricing; focus on annual service delivery and report quality
  • • Bidder must demonstrate lubrication oil analysis expertise for rotating equipment

Categories 2

SERVICES LUBE OIL

Tender Overview

Organization: Gail India Limited; Category: Lump-sum annual rate contract for testing and diagnostic analysis of lube oil samples from rotating equipment; Location: Vadodara, Gujarat; Procurement type: Lump-sum, GST inclusive, annual contract; Scope: Testing and diagnostic analysis services for lubricating oil samples from rotating machinery; no BOQ items listed; certificate uploads required per ATC; emphasis on compliance documents and bid submission integrity.

  • Key differentiator: fixed-rate contractual engagement for ongoing lubrication oil testing across rotating equipment.
  • Unique aspects: ATC mandates certificate uploads; no quoted BOQ quantity; tender emphasizes strict document compliance.

Technical Specifications & Requirements

  • Service category: Testing and diagnostic analysis of lube oil samples from rotating equipment.
  • Deliverables: Diagnostic reports, oil analysis parameters, trend interpretation, and recommended actions.
  • Data handling: Documented maintenance of sample chain-of-custody; report turnaround times to be clarified in the final contract.
  • Compliance: Not specified; bidders must rely on uploaded AtC and ensure certificates are part of bid submission.
  • Experience considerations: Not explicitly defined; bidders should demonstrate capability in oil analysis and rotating equipment lubrication programs.
  • Deliverable format: Not specified; anticipate standard lab/report formats and applicability to rotating machinery.
  • Standards: Not specified; potential expectation for ISO/IEC quality practices or industry lab accreditation if required in final terms.
  • Location of service: On-site sampling or fixed lab testing facility within or accessible to Vadodara.

Terms, Conditions & Eligibility

  • EMD: Not specified; no amount listed.
  • Payment terms: Not specified; final terms to be outlined in contract.
  • Delivery timeline: Not specified; typical annual contract cadence implied.
  • Documentation: Certificates must be uploaded per ATC; GST/PAN and experience documents commonly required.
  • Qualification: No explicit years or turnover; vendors should present relevant oil-analysis capability and past performance in similar contracts.
  • Penalties: Not specified; standard contract performance provisions may apply in final agreement.
  • Warranty/Support: Not specified; expect support for diagnostic reporting and corrective recommendations.

Key Specifications

  • Service category: Lube oil sample testing and diagnostic analysis for rotating equipment

  • Deliverables: Diagnostic reports and actionable recommendations

  • Format: Standard lab report with parameter trends (to be detailed in final contract)

  • Documentation: Chain-of-custody and data integrity for oil samples

  • Qualifications: Demonstrated capability in oil analysis and rotating equipment lubrication programs

  • Location: Vadodara, Gujarat; service delivery aligned with local access

  • Standards: Final terms may specify ISO/IEC or industry lab accreditation if required

Terms & Conditions

  • EMD: Not specified in current data; verify in ATC

  • Documentation: Certificates must be uploaded as per ATC

  • Payment: Final terms to be defined in agreement; GST inclusive pricing

  • Delivery: Annual rate contract cadence; reporting timelines TBD

  • Experience: Demonstrated lubrication oil analysis capability required

  • Penalties: Not specified; usual LD provisions may apply in contract

Important Clauses

Payment Terms

Payment terms to be finalized in contract; bids should anticipate GST-inclusive lump-sum pricing

Delivery Schedule

Annual contract cadence; deliverables in the form of diagnostic reports within agreed SLA

Penalties/Liquidated Damages

Not specified in ATC; standard penalties may be applied for non-performance in final contract

Bidder Eligibility

  • Demonstrated oil analysis capability for rotating equipment

  • Ability to provide GST-compliant invoicing and financial stability

  • Compliance with ATC certificate upload requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in similar lube oil testing or rotating equipment analysis projects

4

Financial statements (audited) for last 1-3 years

5

EMD/Security deposit details (if required in final ATC)

6

Technical bid documents showing methodology for oil analysis and reporting

7

OEM authorizations or partnerships (if lab services rely on specific equipment)

8

Certificates demonstrating compliance with ATC requirements

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for lube oil testing tender in Vadodara 2025

To bid, submit certificates per ATC, GST registration, PAN, and experience certificates. Provide a lump-sumGST-inclusive price for annual rate contract, along with technical bid detailing oil analysis scope, report formats, and compliance with rotating equipment lubrication requirements.

What documents are required for Gail oil testing procurement in Gujarat

Submit GST certificate, PAN, auditors' financials, past oil-analysis experience, technical methodology for lube oil testing, and any OEM authorizations. Ensure ATC certificate uploads are complete to avoid bid rejection.

What are the technical expectations for oil analysis services

Expect diagnostic reporting on lubricant condition, wear metals, additive depletion, acid number, and contaminant levels. Reports should identify actionable maintenance suggestions aligned with rotating equipment lubrication programs.

When is the submission deadline for the oil testing tender in Gujarat

Final deadline details will be provided in the tender ATC; bidders must ensure all certificates are uploaded and pricing is GST-inclusive for the annual contract.

What are the payment terms for GAIL oil analysis contract

Payment terms are to be defined in the contract; bidders should anticipate invoicing after milestone or report submission, with GST-inclusive amounts and standard invoicing requirements.

What eligibility criteria apply to lubricant analysis bids in Vadodara

Eligibility includes proven lubrication oil analysis capability, financial stability with audited statements, GST registration, PAN, and successful upload of ATC-compliant certificates.

What standards or certifications are required for lab work

Final terms may require ISO/IEC lab quality practices or equivalent accreditation; bidders should showcase applicable certifications and past performance in rotating equipment lubrication analysis.

How to verify ATC certificate requirements for this tender

Review the ATC document linked in the tender; ensure all listed certificates are uploaded with the bid, including any OEM authorizations and lab accreditation proofs.