GEM

Rourkela Steel Plant Bearing, Ball Bearings Tender Odisha 2025 – OEM Authorization, GST Invoicing & Data Sheet Requirements

Bid Publish Date

17-Nov-2025, 11:30 am

Bid End Date

04-Dec-2025, 12:00 pm

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 11:30 am
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Bid Type

Two Packet Bid

Categories 1

Tender Overview

Rourkela Steel Plant, under Steel Authority of India Limited, invites bids for bearing, ball bearings supply. The scope is Goods only with an option clause allowing up to 25% quantity variation at contracted rates. Eligible bidders must be pre-registered suppliers with LTE access and submit a Data Sheet for product verification. The process requires vendors to complete supplier registration at the mandated portal and to attach OEM authorization if bidding through an Authorized Distributor. The contract emphasizes GST-compliant invoicing and GST portal confirmation, with invoicing to be in the Consignee GSTIN. The opportunity targets domestic suppliers with proven capability in bearing procurement.

Technical Specifications & Requirements

  • Product category: Bearing, Ball Bearings
  • BOQ items: Not provided; no items listed
  • Data Sheet: Required to upload along with bid documents to enable parameter verification
  • Manufacturer Authorization: Required when bidding via Authorized Distributor; include OEM details (name, designation, address, email, phone)
  • GST & Invoicing: Invoice must be raised in the Consignee GSTIN; upload GST invoice scan and GST portal payment confirmation
  • Scope: Bid price to include all cost components; only supply of goods
  • Vendor registration: Register at www.sailtenders.co.in; follow the standard registration workflow
  • Delivery/Period: Not explicitly stated; option clause indicates potential quantity/time adjustments during contract
  • GST advice: Bidder bears GST applicability; actual GST as per rates, with cap at quoted percentage

Terms, Conditions & Eligibility

  • ELIGIBILITY: Only offers from suppliers issued LTE are considered; others rejected
  • Registration: Complete vendor registration on the official Sail tenders portal; LTE access required
  • OEM Authorization: If using Authorized Distributor, provide OEM authorization details with contact information
  • Invoices: GSTIN must match consignee; upload GST invoice copy and GST payment confirmation on GeM portal
  • Scope: Bid price must cover all costs for supplying goods; no services included
  • Data Sheet: Upload and ensure parameter match with offered product; mismatches may lead to rejection
  • GST Advisory: GST applicability clarified by bidder; actual rate dependent on applicable GST rules
  • Delivery timelines: Delivery period adjustments governed by option clause; minimum 30 days when extended

Key Specifications

  • Product: Bearing, Ball Bearings

  • Quantity/Value: Not specified

  • Standards/Certifications: Not specified

  • Delivery: Not specified; option clause may extend period

  • Documentation: Data Sheet required, OEM authorization if applicable

  • Invoicing: GSTIN-based invoicing, GST portal confirmation required

Terms & Conditions

  • LTE-issued supplier eligibility required

  • OEM authorization must accompany bids from distributors

  • Data Sheet upload and parameter verification essential

  • GST invoicing must be in consignee GSTIN with portal proof

Important Clauses

Payment Terms

Not explicitly defined; GST as per rules and supplier's quoted GST rate; invoicing in consignee GSTIN

Delivery Schedule

Option clause allows up to 25% quantity variation; delivery extended by (increased quantity ÷ original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; standard ES/contract penalties may apply per purchaser policy

Bidder Eligibility

  • LTE license eligibility for this tender

  • Pre-registered supplier on Sail-tenders portal

  • OEM authorization required for distributors

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered bearings

4

OEM authorization (for authorized distributors)

5

Manufacturer certificate or authorization

6

GST invoice sample / scanned copy

7

GST portal payment confirmation screenshot

8

Vendor registration proof from Sail-tenders portal

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

04-Dec-2025, 12:00 pm

Opening Date

04-Dec-2025, 12:30 pm

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for bearing tender in Rourkela 2025?

Bidders must be LTE-authorized suppliers, complete Sail-tenders portal registration, provide OEM authorization if bidding via distributor, upload the product Data Sheet, and ensure GSTIN invoicing with GST portal confirmation. The bid must include the Data Sheet and comply with the consignee GSTIN invoicing requirement.

What documents are required for bearing tender in Odisha?

Submit GST registration, PAN, Data Sheet for offered bearings, OEM authorization (if applicable), manufacturer certificate, GST invoice copy, GST payment confirmation screenshot, and proof of vendor registration on Sail-tenders portal for eligibility.

What are the delivery terms for RSP bearing procurement?

Delivery terms allow an option to increase quantity by up to 25% at contracted rates; the extended delivery period uses the formula (Increase/Original) × Original days with a minimum of 30 days, starting after the original delivery date.

What is required for OEM authorization in this tender?

Provide a formal OEM authorization from the original manufacturer, including the authorized distributor’s name, designation, address, email, and phone, to validate bidding rights when submitting as an Authorized Distributor.

How is GST handled for this bearing tender in Odisha?

Bidders must account for applicable GST as per law; the purchaser reimburses GST at actuals or at the quoted rate, whichever is lower, and invoicing must be in the consignee GSTIN with portal confirmation.

Where can suppliers register for participation in this tender?

Suppliers must register at www.sailtenders.co.in, complete the normal registration process, and ensure LTE access; registration is essential before submitting bids for the bearing procurement.

What happens if Data Sheet parameters do not match?

Any unexplained mismatch between the Data Sheet and offered product can lead to bid rejection; bidders must ensure all parameters align with the actual bearing specifications offered.

What is the scope of supply for this bearings tender?

Scope is limited to the supply of goods (bearings); no services are included; bid price must cover all cost components associated with delivery to the consignee.