GEM

Southern Railway UPS with AVR (V2) Tender 2025 for Line Interactive UPS procurement in India

Bid Publish Date

15-Dec-2025, 11:56 am

Bid End Date

22-Dec-2025, 9:00 am

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue15-Dec-2025, 11:56 am
AwardPending
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Quantity

17

Bid Type

Single Packet Bid

Categories 3

UPS ATM MICRO CONTROLLER

Tender Overview

Southern Railway invites bids for the procurement of a Line Interactive UPS with AVR (V2), intended for Indian Railways installations. Scope is the supply of Goods only, with a 3-year warranty from final acceptance or after installation/commissioning. Bidder must ensure Material Test Certificate accompanies delivery and provide OEM warranty certificates at delivery. A key clause allows the purchaser to adjust quantity by up to 25% during contract, with proportional delivery time adjustments. Updated service capability in India, installation and training support, and in-country after-sales are required. This tender emphasizes supplier readiness for OEM-backed maintenance, global standards compliance, and timely delivery against extension conditions. Unique aspects include mandatory lab-based material testing and an after-sales service network near consignee locations.

Technical Specifications & Requirements

  • Product: Line Interactive UPS with AVR (V2); exact capacity not specified in available data, delivery is for goods only.
  • Standards/Certification: Material Test Certificate required; OEM warranties to be submitted; 3-year overall warranty period.
  • Quality/Acceptance: Buyer’s lab will test materials; results govern acceptance.
  • Installation/Training: Required; installation, commissioning, and troubleshooting support to be provided.
  • Service Network: Establish and upload service centers near consignee destinations in India.
  • Delivery/Option: Quantity may be increased by up to 25%; extended delivery time calculated by (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • Documentation: OEM authorization and warranty certificates at delivery; GST considerations noted but payable per actual rates.

Terms, Conditions & Eligibility

  • EMD: Not specified in provided data; ensure compliance with standard GST/purchase terms.
  • Payment terms: Not specified; GST handling as per actuals or applicable rates, with upper limit on GST %.
  • Delivery: Not explicitly defined; option-driven quantity adjustments and delivery period rules apply.
  • Warranty: 3 years from final acceptance or post-installation; OEM warranty certificates required at delivery.
  • Certifications: Material Test Certificate mandatory; OEM service network details to be uploaded.
  • After-sales: Installation, Commissioning, Training, Troubleshooting, and Maintenance capability must be in India.
  • Documents: GST certificate, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical bids per terms.
  • Penalties: Not explicitly stated; ensure clarity on LDs per standard tender terms.

Key Specifications

  • Product category: Line Interactive UPS with AVR (V2)

  • Warranty: 3 years from final acceptance or after commissioning

  • Material Test Certificate: mandatory with supply; lab results govern acceptance

  • OEM warranty certificates: to be submitted at the time of delivery

  • Service capability: well-established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in INDIA

  • Service centers: details to be uploaded near consignee destinations

  • Quantity flexibility: up to 25% increase/decrease at contract price

  • Delivery terms: calculated additional time when option exercised, minimum 30 days

Terms & Conditions

  • Key Term 1: Quantity adjustments up to 25% at order and during contract with prorated delivery time

  • Key Term 2: Material Test Certificate required; lab-based acceptance criteria

  • Key Term 3: 3-year warranty with OEM certificates due on delivery; in-country service coverage

Important Clauses

Payment Terms

GST payable as actuals or as per applicable rates (whichever is lower), with bidder responsible for GST applicability; no fixed GST amount stated.

Delivery Schedule

Delivery period can be extended if quantity is increased; additional time = (increase/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly defined in provided data; standard tender terms will apply; ensure LDs are clarified in final bid documents.

Bidder Eligibility

  • Demonstrated experience in supplying UPS systems (Line Interactive with AVR) within the last 3 years

  • Financial stability evidenced by recent financial statements

  • In-country installation and after-sales service capability with regional service centers

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization/cUnauthorized dealer authorization

4

Material Test Certificate to be sent with supply

5

OEM warranty certificates at delivery

6

Experience certificates relevant to UPS procurement

7

Financial statements demonstrating financial capability

8

Technical bid documents demonstrating AVRs compatibility and in-country service capability

9

Service center details nearest consignee destinations

10

Any installation/commissioning plan and training proposal

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Southern Railway UPS tender with AVR in 2025?

Bidders must submit GST, PAN, OEM authorizations, and Material Test Certificate with the bid. Ensure OEM warranty documents are ready at delivery; lineage of service centers and installation plan must be included. The tender permits up to 25% quantity variation and requires 3-year warranty with in-country support.

What documents are required for the UPS tender in India 2025?

Required documents include GST certificate, PAN, OEM authorization, Material Test Certificate, OEM warranty certificates, installation/commissioning plan, service center details, and relevant experience certificates. Include financial statements and any prior UPS project experiences.

What technical specifications exist for the Line Interactive UPS with AVR?

Exact capacity is not disclosed; product must meet Line Interactive UPS with AVR (V2) category. Material Test Certificate will be used for acceptance; 3-year warranty is required; OEM warranties must be provided at delivery.

What are the delivery terms for the UPS procurement bid 2025?

Delivery terms rely on option clause: quantity may increase up to 25% with prorated extension time calculated as (additional/original) × original delivery period, minimum 30 days. Delivery period aligns with original schedule and may extend during the contract.

What is the warranty requirement for the Southern Railway UPS tender?

A 3-year warranty applies from final acceptance or after installation/commissioning, whichever occurs later. OEM warranty certificates must be submitted at delivery, with service centers details for post-sale support.

What documents prove eligibility for the UPS tender in India?

Eligibility requires GST registration, PAN, OEM authorization, Material Test Certificate, OEM warranty certificates, installation/maintenance plan, service center network details, and financial statements showing capability to sustain supply and service.

How to ensure post-sale service for UPS in consignee locations?

Provide a nationwide or regional service network in India, with installation, commissioning, training, and 24/7 troubleshooting support. Upload service center locations near consignee destinations and designate trained engineers for timely response.

What is the scope of supply for this UPS tender in Railways?

Scope is strictly the supply of Goods (Line Interactive UPS with AVR). The contract requires installation and after-sales support, but the bidder must supply OEM warranties and Material Test Certificates with the delivered goods.