GEM

Indian Army Polaris DOT-4 Brake Fluid Tender India 2025 - DOT-4 Brake Fluid Procurement with 50% Option Clause

Bid Publish Date

18-Nov-2025, 1:02 pm

Bid End Date

01-Dec-2025, 9:00 am

Bid Opening Date

01-Dec-2025, 9:30 am

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue18-Nov-2025, 1:02 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

81

Bid Type

Two Packet Bid

Categories 4

BRAKE HYDRAULIC BRAKE BRAKE OIL BRAKE SYSTEM

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for the supply of Polaris DOT-4 Brake Fluid. The tender includes bidder documentation like PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. An option clause allows a 50% increase or decrease in quantity at contract placement and during the currency, at contracted rates, with delivery time adjustments based on a defined formula. The packing terms specify original packing and that packing material weight is not included in quantity. The absence of a BOQ indicates undefined item quantities within the procurement, though the scope clearly centers on brake fluid supply for military use.

  • Organization: Indian Army
  • Product: Polaris DOT-4 Brake Fluid
  • Location: India (generic)
  • Quantity/Price: Not disclosed; 50% option for quantity fluctuation
  • Key differentiator: Option clause governing quantity and delivery period, with explicit delivery-extension logic
  • Unique aspects: Government procurement process with inspection and appeal pathways for rejected stocks

Technical Specifications & Requirements

  • Product/service: Polaris DOT-4 Brake Fluid (military supply scope)
  • Inspection: Pre-acceptance sampling and CFL verdict; potential appeal process for rejected stores with defined timelines
  • Packing: Delivered in original packing; packing weight excluded from quantity; standardized packing weights
  • Documentation: Mandatory submission of PAN Card, GSTIN, Cancelled Cheque, and bank-validated EFT Mandate
  • Delivery logic: Delivery period and option clause define extended timelines; minimum 30 days for additional delivery time when increasing quantity
  • Standards: Not specified in available data; emphasis on proper packing and government inspection protocol
  • Eligibility: Compliance with bank-certified EFT mandate and GST/PAN documentation; adherence to CFL inspection and appeal process

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; bidders must adhere to Eval/Deposit requirements per Indian Army terms
  • Option clause: Quantity may vary up to 50% at contract placement and during currency at contracted rates
  • Delivery: Extended delivery timelines calculated as (Increase in quantity / Original quantity) × Original delivery period, minimum 30 days
  • Inspection/Appeal: Rejection leads to an appeal process, vendor bears risk and costs for appeal
  • Packing: Original packing must be used; weight not counted in net quantity; non-returnable packing
  • Submission docs: PAN, GSTIN, Cancelled Cheque, EFT Mandate; other standard vendor-code requirements may apply
  • Compliance: Provisions require handling of samples, acceptance verdicts, and related quality checks

Key Specifications

  • Product name: Polaris DOT-4 Brake Fluid

  • Packing: Original packing; standardized weights; packing material not included in quantity

  • Inspection: Acceptance samples; CFL verdict; potential appeal to ST-7/8, DGST, QMG’s Branch, with timelines

  • Delivery: Option for 50% quantity change; delivery period adjustment based on formula; minimum 30 days for extension

  • Eligibility: PAN, GSTIN, EFT Mandate; compliance with inspection and rejection appeal process

  • Standards: Not explicitly specified in datasheet; emphasis on government inspection protocols

Terms & Conditions

  • Option to adjust quantity up to 50% both on award and during contract at contracted rates

  • Inspection regime includes acceptance sampling and potential appeal with defined timelines

  • Original packing required; packing weight excluded from net quantity; non-returnable packing

Important Clauses

Payment Terms

Not specified in the provided data; bidders must comply with EFT-based payment as per government terms

Delivery Schedule

Delivery period adjusts with the option clause; minimum 30 days extension; calculated as (increased quantity/original quantity) × original delivery period

Penalties/Liquidated Damages

Not detailed in data; likely governed by standard government procurement penalties for delays or non-performance

Bidder Eligibility

  • PAN Card and GSTIN compliance

  • Bank EFT Mandate validated by the bank

  • Capability to respond to inspection and appeal process for rejected stocks

  • Ability to supply Polaris DOT-4 Brake Fluid as per military requirements

  • Adherence to packing and delivery timelines under option clause

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Vendor Code creation documentation

6

Any additional organization-specific bid documents

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Polaris DOT-4 brake fluid tender in India 2025?

Bidders must submit PAN, GSTIN, a cancelled cheque, and an EFT Mandate certified by the bank along with bid documents. The bid permits quantity fluctuations up to 50% at award and during the contract. Ensure compliance with inspection and appeal processes if stocks are rejected.

What documents are required for Indian Army brake fluid procurement?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, and vendor-code related forms. Ensure the documents are bank-certified and match the organization’s vendor-code enrollment. Additional standard tender documents may be requested during submission.

What are the delivery terms for 50% quantity variation in this tender?

Delivery terms allow a 50% quantity change at award and during the currency. The extended delivery period uses the formula: (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. This ensures supply continuity for military needs.

What inspection standards apply to Polaris brake fluid tender?

Acceptance samples are drawn by the inspecting officer; verdict is issued by CFL concerned. If rejected, an appeal may be lodged within 14 days to ST-7/8, with a test path to DGST and QMG’s Branch, Delhi. The seller bears risk and cost for the appeal.

What packing requirements are specified for brake fluid delivery?

Brake fluid must be delivered in its original packing, with non-returnable packing. Weight of packing material is excluded from the quantity counted. Standardized packing weights and appropriate sizes must be used for military shipments.

What is the status of the EMD amount for this tender?

The data provided does not disclose an explicit EMD amount. Bidders should anticipate government-standard EMD requirements and ensure bid security is prepared per department norms during submission.

How does the appeal process work for rejected stocks in this tender?

If stocks are rejected, the seller may appeal within 14 days by forwarding the sample for re-test at ST-7/8, DGST, with copies to the Buyer and lab. The appeal is at the vendor’s risk and cost; no extra time is granted beyond standard timelines.

What is the expected scope of supply for the Polaris brake fluid tender?

The BOQ shows zero items listed, indicating undefined quantities. The scope centers on supplying Polaris DOT-4 Brake Fluid to the Indian Army, with quantity flexibility up to 50% and military-grade packing, under inspection and option-clause terms.