GEM

Indian Army Department Of Military Affairs Medical Forms Tender 2025 - ISM/CSF Document Pack, HIV Form, Prescriptions & Lab Books

Bid Publish Date

28-Nov-2025, 1:40 pm

Bid End Date

09-Dec-2025, 9:00 am

Value

₹1,13,000

Progress

Issue28-Nov-2025, 1:40 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1457

Category

Medical Case Sheet

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in data; bidders should review ATC for any brand constraints.
  • • Technical certifications/standards: ISI/ISO not mentioned; rely on standard government stationery compliance unless ATC states otherwise.
  • • Special clauses: 25% quantity variation both before and during contract; extended delivery period based on a formula with a 30-day minimum.
  • • Eligibility criteria: No explicit years of experience or turnover; ensure compliance with ATC and typical government bid documents.
  • • Warranty/AMC: Not detailed in terms; bidders may need to provide standard warranty on stationery supply per government norms.
  • • Penalties/Performance bonds: Not specified; review ATC for LD or penalty clauses.

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of a broad suite of medical and administrative forms and related stationery, including Medical Case Sheets, Biochemistry Investigation Forms, Clinical Path Investigation Forms, Haematology Forms, HIV Test Forms, consent forms, spare chits, movement orders, leave certificates, prescription pads, X‑ray examination registers, duty medical officer books, adm/discharge books, lab report books, printed file covers, white folders, LRCs, receipt books, ledgers for the Q Office, and black cheque books. Estimated value is ₹113,000.00 with potential quantity variation up to 25% under the option clause; delivery timing links to last original delivery date. The tender emphasizes supplier compliance with general procurement terms, and includes a vendor ATC document. Location details are not specified in the data provided. The BOQ lists 25 items, with several entries marked as not applicable. This tender requires careful cataloging of a wide range of form types and related stationery.

Technical Specifications & Requirements

  • Items include: Medical Case Sheet, Biochemistry Investigation Form, Clinical Path Investigation Form, Haematology Form, HIV Test Form, Consent Form, Spare Chit, Movement Order Form, Leave Certificate Form, Prescription Pad, X‑Ray Examination Register, Duty Medical Officer Book, Admission/Discharge Book, Lab Report Book, Printed File Cover, White Printed Folder, LRC, Receipt Book, Ledger For Q Office, Black Cheque Book.
  • Estimated value: ₹113000.0; BOQ contains 25 items.
  • No explicit physical or material standards (size, paper gsm, or binding) are listed in the data; reliance on standard government stationery norms is implied.
  • Option clause: quantity may increase/decrease by up to 25% at contract placement and during currency, with a delivery time calculation formula. Delivery period adjustments use a formula to derive additional days, with a minimum of 30 days.
  • The tender references a bidder-attached ATC document; compliance with the ATC terms is required.

Terms, Conditions & Eligibility

  • EMD: Not specified in the data provided.
  • Delivery terms: Option Clause allows +/- up to 25% quantity variation; delivery period linked to the last date of the original delivery order, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Payment terms: Not specified in the available details.
  • Documents: An ATC document is uploaded; bidders should verify and submit per the ATC, along with standard procurement documents (GST, PAN, experience certificates, financial statements).
  • Experience/Capability: Not explicitly stated; bidders must comply with the general terms and the option clause.
  • Warranty/Penalties: Not specified in the provided terms.

Key Specifications

  • Medical and administrative forms & stationery pack

  • Estimated value: ₹113000.00

  • Total items: 25 (variously listed as N/A in BOQ entries)

  • Delivery flexibility: ±25% quantity under option clause

  • Delivery calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Terms & Conditions

  • Option Clause allows ±25% quantity changes at contract and during the currency

  • Delivery period recalculation with a 30-day minimum after extended periods

  • ATC document uploaded; bidders must comply with ATC terms and submit standard documents

Important Clauses

Payment Terms

Not specified in the provided data; check ATC for advance or milestone payments

Delivery Schedule

Delivery period to commence from the last date of the original delivery order; extended period calculated via the formula with a 30-day minimum

Penalties/Liquidated Damages

Not specified; verify in ATC for LD or penalties

Bidder Eligibility

  • Submit as per ATC terms and standard bidder qualification documents

  • Provide GST, PAN, and financial statements

  • Demonstrate capability to supply medical/administrative stationery in bulk

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Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Medical Case Sheet Medical Case Sheet 100 pieces anupbisht@99apo 30
2 Bio Chemistry Investigation Form Bio Chemistry Investigation Form 100 pieces anupbisht@99apo 30
3 Clinical Path Investigation Form Clinical Path Investigation Form 100 pieces anupbisht@99apo 30
4 Heamatology Form Heamatology Form 100 pieces anupbisht@99apo 30
5 Request of Special Investigation Form Request of Special Investigation Form 100 pieces anupbisht@99apo 30
6 HIV Test Form HIV Test Form 15 pieces anupbisht@99apo 30
7 Certificate by special concerned form Certificate by special concerned form 9 pieces anupbisht@99apo 30
8 consent form consent form 12 pieces anupbisht@99apo 30
9 spare chit for defence personnel spare chit for defence personnel 6 pieces anupbisht@99apo 30
10 spare chit for serving person spare chit for serving person 15 pieces anupbisht@99apo 30
11 movement order form movement order form 30 pieces anupbisht@99apo 30
12 leave certificate form leave certificate form 30 pieces anupbisht@99apo 30
13 Blood pressure chart Blood pressure chart 3 pieces anupbisht@99apo 30
14 In take output chart In take output chart 3 pieces anupbisht@99apo 30
15 Prescription Pad Prescription Pad 100 pieces anupbisht@99apo 30
16 X Ray Examination Register X Ray Examination Register 1 pieces anupbisht@99apo 30
17 Duty Medical Officer Book Duty Medical Officer Book 1 pieces anupbisht@99apo 30
18 Adm and discharge book Adm and discharge book 1 pieces anupbisht@99apo 30
19 Lab Report Book Lab Report Book 1 pieces anupbisht@99apo 30
20 Printed File cover Printed File cover 500 pieces anupbisht@99apo 30
21 White Printed Folder White Printed Folder 200 pieces anupbisht@99apo 30
22 LRC LRC 10 pieces anupbisht@99apo 30
23 Receipt Book Receipt Book 5 pieces anupbisht@99apo 30
24 Ledger For Q Office Ledger For Q Office 10 pieces anupbisht@99apo 30
25 Black Cheque Book Black Cheque Book 5 pieces anupbisht@99apo 30

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar medical stationery supply

4

Financial statements for the last 1-2 years

5

EMD/Security deposit documentation (per ATC if required)

6

Technical bid documents showing product compliance

7

OEM authorizations or dealership certificates (if required by ATC)

8

Any specific ATC-compliant documents referenced in Buyer Added Terms

Frequently Asked Questions

How to bid for Indian Army medical forms tender 2025?

Bidders must submit ATC-compliant documents, GST registration, PAN, experience certificates, and financial statements. Ensure awareness of the option clause allowing ±25% quantity changes and the 30-day minimum additional delivery time. Review the ATC for any brand or OEM constraints and attach any required OEM authorizations.

What documents are required for Army medical stationery tender in 2025?

Required documents include GST certificate, PAN, up-to-date financial statements, past performance certificates for similar supply, EMD/Security deposit if applicable, technical bid, and OEM authorization letters if specified in the ATC. Ensure submission of ATC-compliant forms and standard bid documents.

What are the delivery terms for Indian Army stationery tender 2025?

Delivery starts after the original delivery order date; quantity may vary by up to 25%. If extended, delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Confirm final schedule in the ATC attachment.

What is the estimated value of this Army medical forms procurement 2025?

The estimated value is ₹113,000.00. This figure guides bid pricing, packaging, and compliance with procurement norms. Prepare unit rates accordingly for the 25-item pack and potential quantity variations as per the option clause.

Which standards or certifications are needed for Indian Army forms tender?

The tender data does not specify active standards; bidders should rely on ATC guidance and standard government stationery norms. If ISI/ISO or similar certifications are required, they will be stated in the ATC; ensure all submission documents reflect any such certifications.

When is the bid submission deadline for Army medical forms procurement?

The exact deadline is not provided in the data; bidders must consult the ATC document uploaded by the buyer and monitor the GEM portal for bid closing dates, ensuring timely submission of all required ATC-compliant forms.

What is the payment terms for Army stationery supply contract 2025?

Payment terms are not disclosed in the provided data. Bidders should check the ATC for payment schedule, possible advance payment, milestone payments, and final settlement upon delivery and acceptance.

How to verify bidder eligibility for Indian Army medical stationery tenders?

Eligibility hinges on ATC compliance, submission of GST, PAN, experience certificates for similar work, and financial statements. Ensure OEM authorizations if mandated, and demonstrate capacity to fulfill bulk orders of medical forms and ledgers.

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