GEM

Mahanadi Coalfields Limited HT/LT Electrical Faults Repair & Maintenance Tender Sundargarh Odisha 2025

Bid Publish Date

27-Nov-2025, 5:51 pm

Bid End Date

08-Dec-2025, 6:00 pm

EMD

₹34,800

Value

₹27,81,230

Location

SUNDARGARH , ODISHA

Progress

Issue27-Nov-2025, 5:51 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 6

ELECTRICAL SERVICES ELECTRO MECHANICAL MAINTENANCE WATER LEVEL RECORDER ELECTRICAL MAINTENANCE ROUTINE MAINTENANCE

Tender Overview

Mahanadi Coalfields Limited (Coal India Limited) invites bids for Custom Bid for Services - Repairing and Maintenance of HT and LT Electrical Faults including Electrical Maintenance in SUNDERGARH, ODISHA. Estimated value: ₹2,781,229.92 with an EMD of ₹34,800. Scope covers electrical fault diagnosis, repair, preventive maintenance, and ongoing electrical maintenance services for high and low tension systems. Location specificity and absence of BOQ items indicate a service-only engagement requiring robust field capability and rapid response. Unique terms include a possible 25% adjustment to contract quantity/duration and an excess settlement option for additional charges, subject to documentation. A purchase preference exists for MSEs, with service-provider eligibility requiring dedicated service support and mandatory certificate uploads. This tender emphasizes service continuity, liability sharing, and supplier accountability across electrical maintenance operations in a coal mining environment.

Technical Specifications & Requirements

  • Category: Custom Bid for Services – Repairing and Maintenance of HT and LT Electrical Faults including Electrical Maintenance.
  • Estimated Value: ₹2,781,229.92; EMD: ₹34,800.
  • Location: SUNDERGARH, ODISHA 769001; organization: Mahanadi Coalfields Limited under Coal India Limited.
  • Key Requirements: On-site fault diagnosis, preventive maintenance, emergency response, and ongoing electrical maintenance for HT/LT systems; no BOQ items provided, implying a service-only scope.
  • Special Clauses: Quantity/duration can be adjusted up to 25%; excess settlement allowed for invoicing with required supporting documents; mandatory service-support channel; supplier remains liable for performance; MSE purchase preference eligibility.
  • Certifications & Compliance: Upload of required certificates is mandatory; dedicated toll-free service support is expected.
  • Commercial Dynamics: Purchase preference for MSEs if applicable; bid submission must include documentary evidence for MSE status and service capability.

Terms, Conditions & Eligibility

  • EMD: ₹34,800; method unspecified in data but typically via online DD/bank guarantee.
  • Delivery/Performance: Services to be delivered across HT/LT maintenance activities with rapid-response maintenance; quantity/duration adjustments permissible up to 25%.
  • Payment Terms: Not explicitly stated; standard procurement practice applies; bidders should prepare for milestone-based or timely settlement per contract terms.
  • Liability & Subcontracting: Sub-contracting requires prior written consent; performance remains jointly liable.
  • Purchase Preference: MSEs may receive preference; must demonstrate manufacturing/service capability; L1 price matching may occur within policy margins.
  • Documentation: Mandatory certificates and documents to be uploaded; non-submission risks rejection. Dedicated support contact required.

Key Specifications

  • Product/Service: HT & LT electrical fault repair and maintenance

  • Estimated Value: ₹2,781,229.92

  • EMD: ₹34,800

  • Location: Sundargarh, Odisha 769001

  • No BOQ items (service-only contract)

  • 25% quantity/duration adjustment allowed

  • Excess settlement option for additional charges with documentation

  • Mandatory certificates and dedicated service support

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed

  • Excess settlement with supporting documents permitted

  • MSE purchase preference eligibility and documentation required

Important Clauses

Payment Terms

Not explicitly stated; anticipate milestone-based or contract terms per organization policies; ensure EMD submission of ₹34,800 and compliance with invoice requirements.

Delivery Schedule

Service delivery across HT/LT electrical maintenance with rapid response; exact schedule not provided in data.

Penalties/Liquidated Damages

Not specified in data; bidders should reference standard L1/L2 penalties and performance guarantees in the tender documents.

Bidder Eligibility

  • Dedicated toll-free/service-support channel must be established

  • Manufacturers eligible for MSE purchase preference; bidders must demonstrate service capability

  • Submit mandatory certificates and compliance documents

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Required Documents

1

Experience Criteria

2

Certificate (Requested in ATC)

3

Additional Doc 1 (Requested in ATC)

4

Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

5

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for HT LT electrical maintenance tender in Sundargarh Odisha 2025?

Bidders must submit EMD of ₹34,800 and provide mandatory certificates. Ensure dedicated service support, proof of capability for HT/LT fault repair, and documentation for MSE preferences if applicable. Follow the tender’s terms on quantity/duration adjustments up to 25% and excess settlement with proper invoicing.

What documents are required for Mahanadi Coalfields electrical service bid in Sundargarh?

Prepare GST certificate, PAN, experience certificates for electrical maintenance, financial statements, EMD receipt, technical compliance certificates, OEM authorizations if applicable, and proof of dedicated service support. Upload all mandatory documents with bid as per ATC requirements.

What are the key technical requirements for HT/LT fault repair tender 2025?

The scope covers on-site fault diagnosis, preventive maintenance, and emergency response for HT and LT systems. While explicit technical specs are not listed, bidders should demonstrate capability across high/low tension electrical maintenance, safety compliance, and rapid fault resolution.

What is the purchase preference for MSEs in this service tender?

MSEs can receive purchase preference if they are the manufacturer or service provider. If L-1 exceeds the preferred price by within the defined margin, MSEs may be invited to match L-1 and may be awarded for a portion up to 100% value, per policy.

When is the eligibility criteria for service providers under this tender?

Eligibility hinges on being able to provide HT/LT electrical maintenance services, dedicated support, and required certifications. Sub-contracting requires prior written consent; bidders must demonstrate capacity to undertake full liability and compliance throughout the contract period.

What are the payment terms and invoicing rules for this contract?

While exact payment terms are not stated, standard practice involves milestone or timely payment on acceptance of service performance. Ensure readiness to provide detailed invoices with any excess settlement charges supported by documentation.

What is the EMD amount and its submission method for this tender?

EMD is ₹34,800. Submit via the prescribed online mechanism or bank guarantee as per tender terms. Ensure EMD accompanies the bid and is valid for the bid validity period.

What are the consequences of non-submission of certificates for this tender?

Failure to upload required certificates and documents can lead to bid rejection. Ensure all mandatory items listed in terms, ATC, and corrigenda are submitted to avoid disqualification.