GEM

Border Road Organisation Goods Supply Tender 2025 for Fuel/Brake Components Rajasthan and Defence Sector – ISI/ISO Standards 2025

Bid Publish Date

26-Nov-2025, 9:38 am

Bid End Date

06-Dec-2025, 10:00 am

Value

₹65,579

Location

KULLU , HIMACHAL PRADESH

Progress

Issue26-Nov-2025, 9:38 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

21

Key Highlights

  • • Specific product scope includes 17 distinct vehicle spare parts (fuel filter, water separator, clutch disc, brake liner, master cylinder, clutch booster, clutch cover, oil filter, air filter, rivets, slack adjusters, breather).
  • • Option clause allows quantity fluctuation up to 50% of bid quantity during contract; delivery extension rules tied to calculated duration.
  • • Post‑delivery inspection conducted by board of officers at 31 brtf; pre‑dispatch inspection at seller premises if ATC clause is invoked.
  • • GST reimbursement specifics: bidder bears GST; reimbursement capped to actuals or quoted percentage, whichever lower.
  • • No explicit EMD value provided; bidders should verify EMD requirements in final ATC/Bid document.
  • • 18‑item BOQ mentions standard automotive spare parts; precise item codes provided in data, ensuring BOM alignment.

Categories 21

VALVE PARTS AND ACCESSORIES BRAKE CLINKER GRINDER BRAKE ASSEMBLY COMPRESSED AIR HARVESTER BOWL MILL BRAKE SYSTEM MISCELLANEOUS FASTENERS AIR BRAKE BARITONE HORNS FUEL FILTERS ADJUSTER AIR GENERATOR AVIATION FUEL BRAKE LEVER PNEUMATIC LI-ION BATTERY BOOSTER HYDRAULIC BRAKE RIVETS

Tender Overview

Border Road Organisation invites bids for the supply of 17 vehicle spare parts (including fuel filters, water separators, clutch components, brake liners, rivets, air filters, slack adjusters, breather caps, etc.) under a Goods supply only contract. Estimated value is ₹65,579.00 with no stated EMD amount. Location details are not disclosed in the data. The procurement targets multiple part numbers across engine and brake system categories, suitable for OEMs and distributors with automotive spares capability. The scope emphasizes quantity flexibility and post‑delivery inspection, highlighting formal acceptance through the buyer's nominated authority. A unique feature is the vendor’s risk margin in delivery timing due to an option clause driving potential quantity changes up to 50%.

Technical Specifications & Requirements

  • 17 BOQ items covering fuel filters, water separators, clutch discs, brake liners, master cylinders, clutch boosters, clutch covers, oil filters, air filters, rivets, slack adjusters, and breather components.
  • Scope: Only supply of goods; no manufacturing or installation services.
  • GST: Bidder bears applicable GST; reimbursement capped to quoted rate per actuals or applicable rate, whichever lower.
  • Inspection: Pre-dispatch at seller premises (if clause selected); Post-receipt inspection by board of officers at 31 brtf.
  • Quantity flexibility: Purchaser may increase/decrease up to 50% of bid quantity; extended delivery period calculated per formula with a minimum 30 days.
  • Documentation: Compliance with standard tender terms; GST documentation to be managed by bidder.
  • Documentation of delivery: Delivery from last delivery order date; compliance with the option clause is mandatory.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in the data; ensure readiness to meet any explicit EMD requirement at tender stage.
  • GST: Bidder must determine GST applicability; reimbursement as per actuals or lower rate.
  • Inspection: Acceptance contingent on post‑delivery inspection by nominated board officers; pre‑dispatch inspection only if ATC clause selects.
  • Delivery: Delivery period aligned to original order with possible extension under option clause; minimum 30 days for extended delivery.
  • Payment terms: Not specified in the data; bidders should expect standard government terms.
  • Submission: Bid documents must include GST, PAN, experience certificates, financials, and relevant OEM authorizations as applicable.

Key Specifications

  • 17 item BOQ covering fuel filters, water separators, clutch assemblies, brake liners, master cylinder, clutch booster, clutch cover, oil filter, air filter, rivets, slack adjusters, breather crank case.

  • No explicit performance or dimension specs provided; suppliers must rely on standard auto parts sizing and OEM part numbers referenced in BOQ.

  • GST treatment clarified: bidder bears GST; reimbursement rules follow actuals or lower applicable rate.

  • Inspection regime: post-delivery inspection by 31 brtf; pre-dispatch inspection if ATC clause selected.

Terms & Conditions

  • Quantity adjustment up to 50% of bid quantity during contract.

  • Post‑delivery inspection conducted by nominated board officers.

  • GST to be borne by bidder with reimbursement rules as stated.

Important Clauses

Payment Terms

GST borne by bidder; reimbursement either actual GST or lower quoted rate; no explicit advance/settlement terms provided in data.

Delivery Schedule

Delivery period tied to last delivery order date with option for extension; minimum 30 days for additional time; 50% quantity fluctuation allowed.

Penalties/Liquidated Damages

Not specified in the provided data; final ATC will define LDs or performance bonds if applicable.

Bidder Eligibility

  • Experience in supplying automotive spare parts (fuel filters, air filters, clutch components, brake parts) to defence or government agencies.

  • Financial capacity demonstrated by recent financial statements showing stable turnover.

  • Ability to comply with GST requirements and provide OEM authorizations where required.

Past Similar Tenders (Historical Results)

5 found

FUEL FILTER CUM WATER SAPE,AIR FILTER OUTER,CLUTCH MASTER CYLINDER,CLUTCH SLEVE CYLINDER,CENTER BEA

Indo Tibetan Border Police (itbp)

Posted: 7 November 2024
Closed: 28 November 2024
GEM

89x240 Drive Line,Q32312 M12x1.75 Nut,PBF0160F010NB16N Hydraulic Pressure filter,LF9080 oblique C43

Border Road Organisation

KULLU, HIMACHAL PRADESH

Posted: 10 May 2025
Closed: 31 May 2025
GEM

0303BAV00510N OIL FILTER SF GEN SET,0305DAV03481N ASSY FUEL FILTER,0305DAV03491N ELEMENT FUEL FILTE

Border Road Organisation

KINNAUR, HIMACHAL PRADESH

Posted: 10 October 2025
Closed: 20 October 2025
GEM

D10285070 9 Engine oil filter D10285420 9,MTBN001 Nut and Bolt,TN022 Nut Side Cutter Hex Nut,TB 022

Border Road Organisation

BUDGAM, JAMMU & KASHMIR

Posted: 3 October 2025
Closed: 14 October 2025
GEM

LV7 HH 16910 GB2 010 STRAINER COMP FUEL,LV7 HH 4720 016336 TUBE AIR CONNECTOR,LV7 HH 22321 AAG 501

Indian Army

VADODARA, GUJARAT

Posted: 3 July 2025
Closed: 24 July 2025
GEM

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SEN0000029 Fuel filter SEN0000029 Fuel filter 1 nos oic-1059fdwksp 30
2 SEN0000030 Water separator fuel SEN0000030 Water separator fuel 1 nos oic-1059fdwksp 30
3 292020006 Clutch disc assy 380 Dia 292020006 Clutch disc assy 380 Dia 1 nos oic-1059fdwksp 30
4 437010101 Brake liner front Set of 08 Pcs 437010101 Brake liner front Set of 08 Pcs 1 nos oic-1059fdwksp 30
5 152 00 0003 Master cylinder 152 00 0003 Master cylinder 1 nos oic-1059fdwksp 30
6 295700049 Clutch booster 295700049 Clutch booster 1 nos oic-1059fdwksp 30
7 293 01 0012 Clutch cover assy 380 dia 293 01 0012 Clutch cover assy 380 dia 1 nos oic-1059fdwksp 30
8 408 01 0081 Cartridge lub oil filter 408 01 0081 Cartridge lub oil filter 1 nos oic-1059fdwksp 30
9 SEN0000006 Fuel filter Stratopore SEN0000006 Fuel filter Stratopore 1 nos oic-1059fdwksp 30
10 285010388 or 285010364 Brake liner rear Set of 16 Nos 285010388 or 285010364 Brake liner rear Set of 16 Nos 1 nos oic-1059fdwksp 30
11 137 01 0102 Rivet front kit 80 Nos 137 01 0102 Rivet front kit 80 Nos 1 nos oic-1059fdwksp 30
12 285010386 or 285010354 Rivet rear kit 224 Nos 285010386 or 285010354 Rivet rear kit 224 Nos 1 nos oic-1059fdwksp 30
13 336 10 0045 Safety air filter 336 10 0045 Safety air filter 1 nos oic-1059fdwksp 30
14 336 10 0044 Primary air filter 336 10 0044 Primary air filter 1 nos oic-1059fdwksp 30
15 281 01 0001 Slack adjuster front 281 01 0001 Slack adjuster front 2 nos oic-1059fdwksp 30
16 281 02 0006A Slack adjuster rear 281 02 0006A Slack adjuster rear 4 nos oic-1059fdwksp 30
17 408 01 0133 Breather crank case 408 01 0133 Breather crank case 1 nos oic-1059fdwksp 30

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar automotive spare parts supply

4

Financial Statements (last 2–3 years)

5

EMD/Security Deposit (as per final ATC)

6

Technical Bid Documents demonstrating compliance with scope

7

OEM Authorization/Dealership Certificates (where applicable)

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for BR0 automotive spares tender 2025 in defence context

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and OEM authorizations. The tender requires supply-only of 17 vehicle spare parts; post-delivery inspection by 31 brtf; quantity adjustments up to 50% may be exercised. Ensure compliance with ATC terms and confirm EMD as per final documents.

What documents are required for Border Road Organisation spare parts supply

Submit GST certificate, PAN, 2–3 years of experience in auto spares supply, financial statements, EMD documents, technical bid demonstrating compliance with scope, and OEM authorization if applicable. Include part-wise BOM alignment with BOQ items listed.

What are the technical specs for BR0 17 item auto spares tender

No explicit dimensional specs are provided; rely on standard automotive part numbers and OEM equivalents. Parts include fuel filters, water separators, clutch discs, brake liners, master cylinders, clutch boosters, clutch covers, oil and air filters, rivets, slack adjusters, and breather components.

When is the delivery window and quantity flexibility for defence tender

Delivery is based on the last delivery order date, with an option to increase/decrease order quantity up to 50% during contract. If extended, the additional time uses the formula (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is the GST handling policy for this BR0 procurement

Bidder bears GST; reimbursement will be as per actual GST or the lower applicable rate, up to the quoted GST percentage. Ensure GST compliance in invoices and provide GSTIN details in bid submission.

What inspection at BR0 stores occurs before acceptance

Post-receipt inspection is conducted by board of officers at the consignee site; pre-dispatch inspection at seller premises only if ATC clause is selected. Prepare for compliance verification and documentation during acceptance testing.

What are the eligibility criteria for BR0 defence spare parts bid

Eligibility includes prior experience in supplying automotive spares to government/defence, valid GST and PAN, demonstrable financial stability, and where required, OEM authorization. Qualifications should align with item categories and provide BOM traceability to BOQ items.

How to ensure compliance with payment terms and EMD

Confirm the final EMD amount in the ATC and ensure readiness to submit it as instructed (online/DD per tender). Payment terms typically follow government norms; verify whether advance payment is offered and document compliance with GST and invoicing requirements.