GEM

Mahanadi Coalfields Limited Monthly Ambulance Service Tender Basundhara Area Odisha 2025

Bid Publish Date

29-Nov-2025, 11:30 am

Bid End Date

17-Dec-2025, 5:00 pm

EMD

₹69,800

Value

₹55,76,650

Latest Corrigendum Available

Progress

Issue29-Nov-2025, 11:30 am
Corrigendum14-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mahanadi Coalfields Limited procurement for monthly ambulance service in Basundhara Area
  • • EMD amount ₹69,800; DD/BC accepted with hardcopy within 5 days
  • • 25% quantity/duration variation allowed at contract issue or during execution
  • • MSE purchase preference criteria; service provider must be the service provider for services
  • • Dedicated toll-free service support requirement for bidders/OEM
  • • Salary/wages for deployed staff paid by contractor with PF/ESIC documentation
  • • No BOQ items; focus on service capability and compliance documents
  • • ODISHA-baseline location; Basundhara Area specified in terms

Categories 7

TRANSPORT VAN AMBULANCE VEHICLE AMBULANCE SERVICE TRANSPORTATION OF DIESEL PETROLEUM FUELS

Tender Overview

Organization: Mahanadi Coalfields Limited (Coal India Limited subsidiary) seeks a monthly ambulance service package in the Basundhara area for All-Inclusive care, featuring a Type B Patient Transport Vehicle with a Single Stretcher Premium Van and AC-equipped ambulance. Estimated contract value: ₹5,576,649.75; EMD: ₹69,800. The scope specifies a recurring service arrangement with an option to adjust quantity/duration by up to 25% at contract issue or post-issuance. This procurement emphasizes dedicated service support and compliance with PPM policy for MSEs, with a distinct emphasis on service-provider legitimacy and payroll responsibility.

Technical Specifications & Requirements

  • No BOQ items available; tender focuses on service capability rather than equipment catalog
  • EMD: ₹69,800; payment via Demand Draft or Banker’s Cheque in favor of MAHANADI COALFIELDS LIMITED BASUNDHARA AREA, payable at STATE BANK OF INDIA BALINGA; scanned proof required, hardcopy within 5 days of bid end/opening
  • PBG/Performance security: permitted in DD form; alternative to standard PBG
  • Payment terms: salary/wages of deployed staff to be paid by service provider first, with statutory filings (PF, ESIC) and bank statements
  • Service requirement: dedicated/toll-free service support for bidder/OEM; adherence to ATC/ corrigendum documents
  • Procurement policy: MSE purchase preference for eligible bidders with documentary evidence
  • Delivery/Execution: terms allow up to 25% quantity/duration variation; bidders must accept revised terms
  • Location: Basundhara Area, Odisha (state-level procurement framework)

Terms, Conditions & Eligibility

  • EMD: ₹69,800; submission via DD/BC acceptable with hardcopy delivery within 5 days
  • MSE Preference: eligible bidders may obtain 100% award within L-1+15% margin per policy; service providers must be the service provider of the offered service
  • Salary/Wages: contractor must pay contracted staff prior to claiming payment with PF/ESIC documentation
  • Certificates/Documents: ensure upload of all required certificates; non-compliance leads to rejection
  • Option Clause: quantity/duration may increase up to 25% on contract issuance or during execution
  • Payment & Delivery: terms specify payroll and statutory compliance; no explicit delivery schedule provided
  • Warranty/Support: dedicated service support line required; OEM/Service provider authentication expected

Key Specifications

  • Ambulance category: Type B Patient Transport Vehicle with single stretcher

  • Vehicle features: AC-equipped, premium van configuration, diesel engine

  • EMD: ₹69,800; payment via DD/BC, hardcopy within 5 days

  • Delivery execution: 25% contract quantity/duration variation allowed

  • Service provider role: must be the service provider for the offered ambulance service

  • MSE purchase preference eligibility and documentary evidence required

Terms & Conditions

  • EMD amount and payment method clearly defined; DD/BC accepted

  • 25% quantity/duration variation permitted; acceptance required by bidder

  • MSE purchase preference available with required documentary evidence

Important Clauses

Payment Terms

Service provider pays staff salaries first; claims from buyer with statutory docs

Delivery Schedule

No explicit delivery dates provided; contract allows up to 25% variation in quantity/duration

Penalties/Liquidated Damages

Not explicitly stated in provided terms; adherence to ATC may imply standard defaults

Bidder Eligibility

  • Must be the manufacturer of offered ambulance service to avail MSE preference for goods

  • Service provider qualification for the offered service (ambulance transport)

  • Demonstrated experience in medical transport or ambulance services

  • Compliance with PF/ESIC and other statutory requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) certificate

3

Experience certificates in ambulance or medical transport services

4

Financial statements or turnover proof

5

EMD submission proof (DD/BC) and scanned copy

6

Technical bid documents and compliance certificates

7

OEM authorization (if applicable) and service-provider certificates

8

PF/ESIC payroll documentation for deployed staff

9

Any required certifications and statutory documents (as per ATC)

Corrigendum Updates

1 Update
#1

Update

14-Dec-2025

Extended Deadline

17-Dec-2025, 5:00 pm

Opening Date

17-Dec-2025, 5:30 pm

Frequently Asked Questions

How to bid on the ambulance service tender in Basundhara Odisha 2025

Bidders must submit the EMD of ₹69,800 via DD/BC to Mahanadi Coalfields Limited, Basundhara Area, along with scanned proof and hardcopy within 5 days of bid end. Include GST, PAN, turnover, experience in ambulance services, and OEM/service certifications. Ensure dedicated toll-free support and PF/ESIC compliance for deployed staff.

What documents are required for the Basundhara ambulance procurement

Required documents include GST registration, PAN, experience certificates in ambulance services, financial statements, EMD submission proof, technical bid and compliance certificates, PF/ESIC payroll documentation for staff, and OEM authorizations if applicable. Upload all certificates with the bid and provide hard copies to the buyer within 5 days.

What are the key specifications for the ambulance type in this tender

The specification targets a Type B Patient Transport Vehicle with a Single Stretcher and a premium, AC-equipped diesel ambulance. The tender emphasizes service delivery rather than an equipment catalog; no BOQ items specified. Ensure service capability meets Basundhara area needs and supports 1 stretcher configuration.

When is the EMD required for the Mahanadi Coalfields ambulance bid

EMD must be submitted as ₹69,800 via Demand Draft or Banker’s Cheque in favor of Mahanadi Coalfields Limited Basundhara Area, payable at State Bank of India Balanga. Scanned proof must accompany bid, with hardcopy delivered within 5 days after the bid end/opening.

What is the purchase preference policy applicable to this ambulance service bid

MSE purchase preference applies under the MSE Policy (2012). If the bidder is an eligible MSE and price is within L-1+15% margin, MSE sellers may be considered for up to 100% of the contract value. The bidder must be the service provider of the offered service.

What are the payment terms and staff wage obligations for bidders

The service provider must pay salaries/wages to deployed staff upfront and claim reimbursement from the buyer later, along with PF/ESIC documentation and bank statements showing payments. This ensures compliance with statutory payroll requirements before buyer payment.

What are the delivery and variation terms for contract quantity

The contract permits up to 25% increase in quantity or duration at contract issue and during execution. Bidders must accept revised quantity or duration, with the option exercised by the buyer under the contract terms.

How to ensure dedicated service support for ambulance procurement

Bidders must provide a dedicated toll-free phone line for service support, with clear escalation paths. Include service-level commitments and contact points for OEM/bidder, ensuring 24/7 responsiveness as part of the technical bid submission.

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VAN
AMBULANCE
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