GEM

South Western Railway Multifunction Machine MFM (V2) Tender 2025 India - 1 Year Warranty and GST Compliance

Bid Publish Date

28-Nov-2025, 12:35 pm

Bid End Date

08-Dec-2025, 11:00 am

Progress

Issue28-Nov-2025, 12:35 pm
AwardPending
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Quantity

3

Bid Type

Single Packet Bid

Key Highlights

  • • South Western Railway procurement of a Multifunction Machine MFM (V2) (Q2) with on-site installation
  • • 1-year warranty from final acceptance or after installation; OEM warranty certificates required at delivery
  • • GST invoice submission on GeM portal with GST payment screenshot
  • • Nationwide service capability with pre-registered service centers in India
  • • No BOQ items listed; procurement may require a single-entity solution with complete scope
  • • Bidder must upload all certificates as per bid document, ATC and corrigendum to avoid rejection
  • • Delivery, testing and commissioning included in scope; all cost components to be covered in bid price
  • • OEM authorizations and technical compliance certificates are mandatory

Tender Overview

South Western Railway invites bids for the supply, installation, testing and commissioning of a Multifunction Machine MFM (V2). Tender scope covers all cost components for delivery to consignee locations in India with onsite installation and SAT. The package emphasizes GST compliance and required certificates. No BOQ items are listed, indicating a streamlined procurement with a single-entity MFM solution. The 1-year warranty and post-installation service framework are highlighted as differentiators, with OEM warranty certificates to be submitted at delivery. This procurement targets reliable after-sales support via established service centers nationwide.

Technical Specifications & Requirements

  • Product/category: Multifunction Machine MFM (V2) (Q2) with integrated capabilities suitable for railway operational workflows
  • Scope: Supply, Installation, Testing, and Commissioning of goods; installation & commissioning included if specified
  • Warranty: 1 year from final acceptance or after installation/commissioning, whichever occurs later; OEM warranty certificates required at delivery
  • Service network: Extensive India-based after-sales service centers; details to be uploaded with bid
  • Documentation: GST invoice on GeM portal; GST payment screenshot; all other certificates as per bid document, ATC, and corrigenda
  • Delivery/installation: On-site installation, testing and commissioning at consignee location; scope includes all cost components of delivery
  • Quality/SDCs: OEM-supported service with training, troubleshooting and maintenance capabilities in India

Terms, Conditions & Eligibility

  • EMD/financials: Not specified in the data provided; ensure alignment with bid documents and ATC
  • Warranty: 1 year warranty from final acceptance or post-installation; OEM certificates required at delivery
  • Certificates/documentation: Upload GST, OEM authorizations, technical compliance certificates as per Terms; certificates must accompany bid
  • Service capability: Well-established installation, commissioning, training and maintenance service network in India; service centers near consignee locations to be uploaded
  • Payment/clauses: Not detailed; ensure compliance with GeM GST invoicing and tender terms
  • Compliance: Bidders must meet all bid document, ATC and corrigendum requirements to avoid rejection

Key Specifications

  • Product: Multifunction Machine MFM (V2) with basic on-site installation

  • Scope: Supply, Installation, Testing and Commissioning

  • Warranty: 1 year from final acceptance or after installation

  • Documentation: OTA certificates, OEM certificates required at delivery

  • Service: Nationwide India-based after-sales service network

Terms & Conditions

  • Warranty period is 1 year from acceptance/installation with OEM certificates

  • GST compliance required; GST invoice on GeM with GST payment proof

  • Upload all bid certificates; non-submission risks rejection

  • Scope includes installation, testing and commissioning; all costs in bid price

  • Service centers must be located nationwide with nearest locations listed

Important Clauses

Payment Terms

Not explicitly defined in data; ensure alignment with GeM GST invoicing and vendor terms; verify with purchase order

Delivery Schedule

On-site delivery, installation and commissioning at consignee location; confirm ETA in bid submission

Penalties/Liquidated Damages

Not specified; verify standard government LD terms in final bid documents

Bidder Eligibility

  • Proven capability to supply and install Multifunction Machine MFM (V2) in railway environments

  • Eligibility to provide OEM warranties and post-sale service nationwide

  • Compliance with GST invoicing and GeM submission requirements

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization/registration certificates

4

Technical compliance certificates (as per bid document)

5

Experience certificates (if required by ATC)

6

Financial statements / turnover evidence (if requested)

7

EMD document (if applicable per terms)

8

GST invoice copy and GST payment confirmation screenshot

9

Service center details near consignee locations

Frequently Asked Questions

How to bid for the South Western Railway MFM procurement in India 2025?

Bidders should submit a complete bid including GST-compliant GeM invoice, OEM authorizations, technical compliance certificates, and service capability details. The 1-year warranty must be supported by OEM certificates at delivery, with nationwide service centers listed. Ensure installation, testing and commissioning are included in the scope of supply.

What documents are required for the MFM V2 tender in India?

Required documents include GST registration, PAN, OEM authorization, technical compliance certificates, service center details, GST payment screenshot, and experience/financial documents if requested. All certificates should be uploaded with the bid and in line with ATC and corrigenda.

What is the warranty period for the MFM V2 tender by South Western Railway?

The warranty is 1 year from final acceptance or after completion of installation, whichever is later. OEM warranty certificates must be provided at the time of delivery, and the seller must guarantee rectification during the guarantee period through established India-based service centers.

What are the delivery and installation requirements for the MFM V2 tender?

Delivery includes supply, installation, testing and commissioning at the consignee location. The bid price must cover all cost components. On-site installation and SAT are expected, with service centers ready to attend post-installation support nationwide.

Which GST requirements must bidders meet for this GeM tender?

Bidders must upload a scanned GST invoice in GeM and provide the GST payment confirmation screenshot. This ensures compliant invoicing and timely tax remittance as part of the procurement process.

What is the scope of supply for the MFM V2 bid in 2025?

Scope comprises supply, installation, testing and commissioning of the Multifunction Machine MFM (V2). The price should include all cost components, with on-site installation and SAT included per the terms and conditions.

Are there mandatory service centers for after-sales in this tender?

Yes. Bidders must upload details of well-established service centers in India near consignee destinations, covering installation, troubleshooting and maintenance. The network should support nationwide coverage for timely after-sales service.

What certifications are required to participate in the MFM V2 tender?

Submit OEM authorization, technical compliance certificates, GST-related documents and any other certificates requested in the bid document, ATC, and corrigenda. Failure to provide certificates may lead to bid rejection.

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