GEM

Indian Air Force Customised Memento & Diary Supplies Tender 2025 - CAW Medallion Mementos ISI/Foldable Boxes

Bid Publish Date

25-Nov-2025, 1:42 pm

Bid End Date

19-Dec-2025, 2:00 pm

Location

HYDERABAD , TELANGANA

Latest Corrigendum Available

Progress

Issue25-Nov-2025, 1:42 pm
Corrigendum16-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

643

Category

CAW Natural Wood Memento with Medallion in Box (Foldable)

Bid Type

Two Packet Bid

Categories 3

DIARY PEN BOX

Tender Overview

The Indian Air Force, Department Of Military Affairs, seeks supply-only procurement of customised CAW mementos and related accessories, including foldable mementos with medallions in a box, big customised CAW mementos for senior dignitaries/reviewing officers, course participant mementos, customised diaries, wallets, key chains and pens. The BOQ lists 0 items, indicating a broad scope rather than a fixed quantity. The request emphasizes bespoke branding and presentation in boxes with medallions, suitable for ceremonial or commemorative use. The absence of defined specifications suggests bidders must propose compliant, premium packaging and finish to standards suitable for government display items. The buyer reserves a 25% quantity variation under the option clause, with delivery timelines tied to order and extended periods calculated on original quantities. Unique aspects include varied memento formats and a strong emphasis on customised presentation materials. This tender is positioned as a supply-only opportunity with potential scale aligned to future orders.

Technical Specifications & Requirements

  • Product categories: CAW memento sets (foldable and big variants), customised diaries, wallets, key chains and pens, medallion-in-box presentation.
  • No explicit performance specs or material grades are provided; bidders should ensure premium finishing suitable for government ceremonial items.
  • Deliverables must support bespoke branding, box presentation, and secure packaging for transport to IAF facilities.
  • Expected standards, certifications or testing are not listed; bidders should propose quality controls and documentation to demonstrate conformity for government supply.
  • Since BOQ items are 0, emphasize capability to supply varied SKUs with consistent quality, finish, and on-time delivery.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and extended delivery periods; time calculations follow a specific formula with a minimum of 30 days.
  • Scope: Only supply of goods (no manufacturing or services included).
  • Delivery start tied to order dates; extension rules apply to extended delivery periods.
  • Bidders must align with the buyer’s right to modify quantity during currency of contract.
  • Payment, penalties, warranties are not fully specified in the data; bidders should seek explicit terms during bid clarification.

Key Specifications

    • Product/service names: customised CAW memento sets, medallion-in-box variants, customised diaries, wallets, key chains, pens
    • Quantities: not specified; scope is supply-only with potential 25% variation
    • Estimated value: not disclosed
    • Experience: evidence of delivering ceremonial items or government procurement experience recommended
    • Standards/quality: propose premium packaging and finish; no explicit standard listed

Terms & Conditions

  • Option Clause allows ±25% quantity variation during contract and currency

  • Supply-only scope; no fabrication or services included

  • Delivery timelines adjust from the last delivery order date with extended period rules

Important Clauses

Option Clause

Buyer may modify quantity by up to 25% at contract award and during currency, with formula-based extended time and minimum 30 days

Delivery Schedule

Delivery starts from the last date of original delivery order; extended period calculations apply if option exercised

Payment Terms

Not explicitly provided in data; bidders should obtain clarified payment terms during bid discussion

Bidder Eligibility

  • Demonstrated experience in supplying ceremonial/commemorative items

  • GST registration and financial stability documentation

  • Ability to provide premium packaging and presentation in medallion-in-box formats

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar customised memento/ceremonial items

4

Financial statements showing turnover and stability

5

EMD documents (as applicable to tender)

6

Technical bid documents proposing design, materials, and finishes

7

OEM authorizations or branding permissions if required

8

Any prior government/IAF procurement references

Corrigendum Updates

1 Update
#1

Update

16-Dec-2025

Extended Deadline

19-Dec-2025, 2:00 pm

Opening Date

19-Dec-2025, 2:30 pm

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for customised mementos tender in India with IAF?

To bid on this Indian Air Force procurement, submit GST registration, PAN, and experience certificates for ceremonial items; provide design proposals for mementos and diaries with premium packaging. Include OEM authorizations if required and demonstrate capability to handle medallion-in-box presentation. Clarify delivery timelines and potential 25% quantity variation per the option clause.

What documents are required for IAF memento tender 2025?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar items, EMD documents if applicable, technical bid detailing materials/finishes, and OEM authorizations for branding rights. Ensure bid packaging demonstrates compliance with government procurement norms and presentation quality.

What are the technical specifications for CAW mementos in this tender?

No explicit specifications are listed; bidders must propose premium memento finishes, medallion-in-box presentation, and foldable vs big CAW mementos. Ensure packaging, branding, and quality controls meet government standards, with clear diagrams and material details to support bid evaluation.

When is delivery expected after order placement for IAF supplies?

Delivery scheduling follows the last date of the original delivery order; if the option clause is exercised, extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days added.

What is the EMD amount for the IAF memento procurement?

EMD details are not specified in the available data; bidders should request explicit EMD requirements during bid clarifications and prepare accordingly with bank guarantees or approved EMD forms as per tender terms.

What standards or certifications are required for IAF ceremonial goods?

The tender data does not specify standards; bidders should propose ISI or ISO-based quality controls for packaging and finishes, and provide documentation showing compliance with government procurement norms and brand/authorship permissions for medallion boxes.

How can bidders demonstrate experience for customised diaries and pens tender?

Bidders should provide prior contracts for ceremonial items or government supply of customised diaries, wallets, and pens; include photos, material specs, packaging samples, and client references. Emphasize design customization capabilities and on-time delivery track record.

What is the scope of supply for this IAF tender?

Scope is strictly 'Only supply of Goods' for customised CAW mementos, medallion-in-box presentations, customised diaries, wallets, key chains, and pens, with no manufacturing services; bidders must cover all costs in bid price and comply with 25% quantity variation terms.