GEM

NEIGRIHMS Medical Devices Tender for Portable RO System, Patient Warming, ILR, and Precision Weighing Machine 2025 Meghalaya

Bid Publish Date

07-Nov-2025, 2:35 pm

Bid End Date

08-Dec-2025, 2:00 pm

Bid Opening Date

08-Dec-2025, 2:30 pm

EMD

₹1,200

Value

₹36,60,000

Progress

Issue07-Nov-2025, 2:35 pm
AwardPending
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Quantity

4

Category

Portable RO system for HD/SLED

Bid Type

Two Packet Bid

Categories 2

MACHINE VACCINES

Tender Overview

NEIGHRIHMS, an autonomous institute under the Ministry of Health and Family Welfare, invites bids for four medical equipment categories: a Portable RO system for HD/SLED in the PICU, a Patient warming system, an Ice Lined Refrigerator (ILR) for vaccine storage, and a Weighing machine with 1gm accuracy (2 units). Estimated contract value: ₹3,660,000 with an EMD of ₹1,200. Location: Shillong, Meghalaya. The procurement involves detailed ATC clauses, blended with a 2-year warranty and 8-year CMC/maintenance coverage. The scope includes installation, compliance with OEM literature, and tie-ins for spares and accessories pricing. Differentiators include the inclusion of turnkey installation provisions and strict documentation requirements. This tender emphasizes medical device suitability for pediatric care and vaccine storage, with a focus on reliability and post-warranty support. Bidders should prepare for enhanced documentation on OEM authorizations and performance commitments.

Technical Specifications & Requirements

  • Portable RO system for HD/SLED in PICU: must meet clinical deployment in pediatric intensive care with robust water purification, compatibility with HD/SLED workflows.
  • Patient warming system: therapeutic hypothermia device compliance per ATC terms; ensure patient safety standards and regulatory alignment.
  • Ice lined refrigerator (ILR): vaccine-grade thermal stability, insulation efficiency, and acceptable temperature range per vaccine storage guidelines.
  • Weighing machine (2 units): accuracy to 1 gram; digital readout with calibrated scales; compliance with hospital inventory controls; installation and user training included.
  • Warranty: 2 years; CMC for 8 years including spares and service; third-party maintenance acceptable.
  • Documentation alignment: OEM literature, product catalog, technical datasheet, and marked compliance highlighting to ATC specifications.

Terms, Conditions & Eligibility

  • EMD: ₹1,200; submit via online payment or as specified in ATC.
  • Warranty/CMC: 2-year warranty; 8-year CMC including spares; cover all items in scope.
  • Delivery & Installation: Turnkey installation across specified areas; vinyl flooring/partitions and electrical works included per drawings.
  • Documentation: Original literature, product catalogue, and highlighted specifications; item-wise make/model/quantity details in Additional Doc 4; component-wise pricing in Financial Document.
  • BoQ/Pricing: Turnkey pricing separated from technical bid; ensure techno-commercial compliance to avoid non-responsive status.

Key Specifications

  • Portable RO system for HD/SLED in PICU

  • Patient warming system (therapeutic hypothermia device)

  • Ice lined refrigerator (ILR) for vaccine storage

  • Weighing machine with 1gm accuracy (2 units)

Terms & Conditions

  • EMD: ₹1,200; payment terms to be detailed in ATC

  • Warranty: 2 years; CMC: 8 years including spares

  • Turnkey installation included with electrical and civil works

  • OEM literature and highlighted specifications mandatory

  • Component-wise pricing to be submitted separately in Financial Document

Important Clauses

Payment Terms

EMD of ₹1,200; subsequent payments as per ATC and final acceptance

Delivery Schedule

Turnkey installation across specified departments; delivery timelines to be defined in ATC

Penalties/Liquidated Damages

LDs applicable if delivery/installation is delayed beyond agreed schedule; specifics to be in ATC

Bidder Eligibility

  • Proven experience in supplying hospital medical devices with similar categories

  • Financial stability evidenced by last 3 years financial statements

  • OEM authorization for each listed item or equivalent documented commitment

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar medical device procurements

4

Financial statements showing solvency

5

EMD submission receipt

6

Technical bid with OEM authorizations

7

Original literature, product catalog, technical datasheet (highlighted per specification)

8

List of offered items with make, model, quantity (Additional Doc 4)

9

Component-wise pricing in Financial Document (separate from technical bid)

Frequently Asked Questions

How to bid for NEIGRIHMS medical devices tender in Meghalaya 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹1,200. Include OEM authorizations and highlight technical specifications with original literature and datasheets. Ensure Component-wise pricing is in the Financial Document, while the Technical Bid covers the equipment make/model. Follow ATC guidelines for installation and warranty terms.

What documents are required for NEIGRIHMS PICU RO system bid in Meghalaya

Required documents include GST certificate, PAN, 3-year financials, past project experience certificates, EMD submission proof, OEM authorization letters, product catalog, and highlighted technical datasheets. Additional Doc 2/3/4 must attach, and prices must be separated into the Financial Document for component-wise pricing.

What are the technical specifications for the ILR vaccine refrigerator bid

The bid requires an Ice Lined Refrigerator meeting vaccine storage guidelines, with validated insulation performance, temperature stability within WHO/ICMR acceptable ranges, and installation including electrical connections as part of turnkey scope. OEM literature must be attached with highlighted compliance to the specification.

When is the delivery and installation deadline for NEIGRIHMS medical devices

Delivery schedule is defined in the ATC; turnkey installation is included, covering vinyl flooring, partitions, and electrical works. Exact timelines will be specified in the ATC; bidders must plan for end-to-end installation across designated areas once order is issued.

What are the warranty and CMC requirements for the procurement

Bidders must offer a 2-year warranty plus 8-year CMC for all items, including spares and third-party maintenance where applicable. Ensure service coverage spans the entire equipment set and includes spares provisioning for the 8-year maintenance window.

How to submit OEM authorizations and product literature for the bid

Submit OEM authorization letters for each listed item, plus original product catalogs and datasheets with specification highlighting. Ensure Additional Doc 3 contains datasheets and that Additional Doc 2 captures compliance statements; failure to provide may render bid non-responsive.

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