GEM

Indian Air Force Repair & Overhauling Service for Panel Air Conditioners; Chiller Room at Buyer Premises, Gwalior 2025

Bid Publish Date

24-Nov-2025, 3:09 pm

Bid End Date

29-Nov-2025, 3:00 pm

Location

GWALIOR , MADHYA PRADESH

Progress

Issue24-Nov-2025, 3:09 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Location-based tender: repair and overhauling service for Panel Air Conditioners at Buyer Premises, Gwalior, MP
  • • HVAC focus: Panel AC units and Chiller Room systems; on-site maintenance at government facility
  • • Contract flexibility: option to adjust quantity or duration up to 25% at issue and post-issue
  • • Excess settlement: bidders may include additional charges up to a specified percentage with supporting documents
  • • Mandatory documentation: upload of certificates/documents as per ATC and Corrigendum
  • • No BOQ: tender data shows 0 items; emphasis on service scope and compliance rather than cataloged quantities

Categories 6

DISTRIBUTION AND CONDITIONING PANEL MECHANICAL EQUIPMENT AIR CONDITIONER AIR CONDITION PLANT AQUARIA EQUIPMENT

Tender Overview

The Indian Air Force, Department Of Military Affairs, seeks repair and overhauling services for Panel Air Conditioners and Chiller Room facilities located at Buyer Premises in Gwalior, Madhya Pradesh 474001. The procurement scope focuses on on-site maintenance for equipment housed within the buyer premises, with no BOQ items listed and an emphasis on service delivery at the indicated location. The bid requires adherence to ATC terms, including an option clause that allows up to 25% adjustment in contract quantity or duration, ensuring flexibility for demand fluctuations. A notable feature is the excess settlement option enabling additional charges up to a predefined percentage, supported by mandatory documentation. This tender is framed to assess technical capability for targeted on-site repair and overhaul of HVAC systems within a critical government facility.

Technical Specifications & Requirements

  • Organization: Indian Air Force (Department Of Military Affairs)
  • Location: Gwalior, Madhya Pradesh 474001; supplier services at Buyer Premises
  • Product/Service: Repair and Overhauling Service for Panel Air Conditioners and Chiller Room equipment
  • Scope: On-site maintenance and overhaul; no BoQ items published
  • Contract Flexibility: Up to 25% quantity or duration variation at issuance and after contract finalization
  • Financial/Commercial: Excess Settlement option permitted with documented support; exact percentage cap not disclosed
  • Documentation: Mandatory certificates/documents per ATC; non-compliance may lead to rejection
  • Compliance: Stringent ATC terms; adherence to uploaded certificates essential for bid evaluation

Terms, Conditions & Eligibility

  • EMD/Security: Not specified in available data; bidders must refer to ATC for exact requirement
  • Delivery/Timeline: Not specified; terms emphasize on-site service at buyer premises with flexible quantity/duration
  • Payment Terms: Not specified; ATC mentions possible charges under excess settlement with required documentation
  • Docs for Submission: GST certificate, PAN, experience certificates, financial statements, EMD document, technical bid, OEM authorizations likely required per ATC
  • Warranty/Support: Not specified in data; examine ATC for service-level expectations
  • Compliance: Bidder must upload all sought certificates/documents; otherwise risk rejection

Key Specifications

  • Product/service category: Repair and Overhauling Service for Panel Air Conditioners

  • Site: Buyer Premises, Gwalior, Madhya Pradesh

  • Scope: On-site maintenance and overhaul of HVAC equipment including Chiller Room

  • Contract variability: Quantity/Durations may vary up to 25% at contract issue and post-issue

  • Excess settlement: Additional charges allowed up to a defined percentage with supporting documents

Terms & Conditions

  • Option Clause allowing up to 25% change in quantity or duration

  • Excess settlement enables invoicing for added charges with supporting documents

  • Mandatory upload of certificates/documents; non-compliance risks rejection

Important Clauses

Payment Terms

Excess settlement option permits additional charges up to a specified percentage; payments subject to submission of mandatory supporting documents.

Delivery Schedule

On-site repair/overhaul at Buyer Premises in Gwalior; delivery times not explicitly specified in available data.

Penalties/Liquidated Damages

Not detailed in provided data; refer to ATC for penalty or LD provisions.

Bidder Eligibility

  • Experience in repair and overhauling HVAC systems, preferably Panel AC units

  • Ability to provide on-site maintenance at government facilities

  • Compliance with mandatory GST, PAN, and statutory certifications; OEM authorizations if required

Past Similar Tenders (Historical Results)

5 found

Repair and Overhauling Service - AIR CONDITIONER; AIR CONDITIONER; Yes; Buyer Premises

Indian Air Force

Posted: 12 May 2025
Closed: 15 May 2025
GEM

Repair and Overhauling Service - AIR CONDITIONER; AIR CONDITIONER; Yes; Buyer Premises

Indian Air Force

Posted: 4 August 2025
Closed: 8 August 2025
GEM

Repair and Overhauling Service - REPAIR OF AIR CONDITIONER; REPAIR OF AIR CONDITIONER; Yes; Buyer P

Indian Air Force

AGRA, UTTAR PRADESH

Posted: 5 August 2025
Closed: 18 August 2025
GEM

Repair and Overhauling Service - Panel Air Conditioner; EMERSON; No; Buyer Premises

Bharat Dynamics Limited

Posted: 7 December 2024
Closed: 17 December 2024
GEM

Repair and Overhauling Service - Ductable Air Conditioner; 130000; Yes; Buyer Premises

Indian Army

JABALPUR, MADHYA PRADESH

Posted: 29 July 2025
Closed: 4 August 2025
GEM

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar HVAC repair/overhaul work

4

Financial statements demonstrating financial capability

5

EMD submission proof (as per ATC requirements)

6

Technical bid documents demonstrating compliance with service scope

7

OEM authorization or authorised service partner certificates (if applicable)

8

Certifications/qualification certificates specified in ATC

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the Panel AC repair tender in Gwalior for IAF?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, technical bid, and OEM authorizations as per ATC. Ensure on-site capability at Buyer Premises and readiness to handle 25% quantity/duration adjustments during contract.

What documents are required for IAF HVAC maintenance tender in Madhya Pradesh?

Required documents include GST registration, PAN card, prior experience certificates for HVAC overhaul, financial statements, EMD receipts, technical bid, OEM authorization (if applicable), and any certificates specified in the ATC and Corrigendum.

What are the critical standards or certifications for this IAF repair tender?

Certifications are defined in ATC; bidders should ensure certificates cover HVAC repair/overhaul competencies and any OEM authorizations. Specific standards (e.g., ISI/ISO) are not stated in available data, confirm via ATC/Corrigendum.

When is the delivery/onsite service start for the Gwalior tender?

Exact start date is not disclosed in the provided data. The contract includes a 25% quantity/duration adjustment option at issuance, which affects delivery planning. Verify the schedule details in the final contract and ATC.

What is the purpose of the excess settlement option in this tender?

Excess settlement allows bidders to bill additional charges up to a defined percentage of the item-level total value, including addons, with mandatory supporting documents during invoice submission.

What are the eligibility criteria for on-site HVAC service at IAF premises?

Eligibility includes demonstrated HVAC repair/overhaul experience, ability to perform on-site maintenance at government facilities, and submission of mandatory financial and certification documents as per ATC.

How should bidders prepare for 25% variation in contract quantity/duration?

Bidders must plan for potential increases/decreases up to 25% at contract issue and post-issuance, ensuring resource and pricing flexibility, with acceptance of revised terms during contract finalization.

Which location is targeted for this IAF tender in 2025?

The procurement targets Buyer Premises in Gwalior, Madhya Pradesh 474001, for repair and overhauling services of Panel Air Conditioners and Chiller Room equipment.