GEM

Maharashtra Energy Department Nagpur Tables Tender 2025 - Sample Approval, 25% Quantity Option, OEM Authorization

Bid Publish Date

04-Dec-2025, 5:56 pm

Bid End Date

18-Dec-2025, 3:00 pm

Location

NAGPUR , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue04-Dec-2025, 5:56 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

17

Bid Type

Two Packet Bid

Categories 2

FURNITURE ITEMS TABLES

Tender Overview

The procurement opportunity is issued by the Maharashtra Energy Department, Nagpur (440001) for the supply of tables (Q3). The tender emphasizes sample approval preceding bulk supply, with 7 days for sample submission and bulk delivery within 60 days of contract dispatch. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, impacting scheduling and inventory planning. The contract requires Manufacturer Authorization, and mandates that the bidder or OEM maintain a functional service centre in the state of each consignee. Bulk terms and post-dispatch quality controls are reinforced by specific ATC requirements.

Technical Specifications & Requirements

  • Scope: Only supply of Goods with bulk delivery post sample approval.
  • Sample timeline: submit within 7 days of dispatch; bulk supply within 60 days from dispatch.
  • Quality control: material must be new and in good condition per catalogue image/specifications; defective items replaced within 15 days of intimation.
  • Service obligations: bidder/ OEM must have a Functional Service Centre in the State; if absent, establish within 30 days of award. A Dedicated toll-free service number and an Escalation Matrix are required.
  • Special terms: bulk supply to be on sample approval basis; material inspection at major stores; replacement obligations pass through to KTPS MSPGCL with no extra cost.
  • Documentation and compliance: Manufacturer Authorization with OEM details is mandatory for distributors; ensure service capabilities align with on-site or carry-in warranty as applicable.

Terms, Conditions & Eligibility

  • Quantity flexibility: Purchaser may increase/decrease up to 25% of bid quantity; extended delivery time scales proportionally but with a minimum of 30 days.
  • Manufacturer Authorization: Submit with OEM/Original Service Provider name, designation, address, email, and phone.
  • Service accessibility: Establish/verify a service centre within the specified state; evidence of functional centre required for payment release.
  • Support infrastructure: Provide Dedicated toll-free service line and documented escalation contacts for service support.

Key Specifications

  • Product: Tables (Q3)

  • Delivery model: Sample approval first, bulk supply after approval

  • Delivery timeline: 60 days from contract dispatch for bulk supply

  • Quality: New, good condition, per catalogue image/specification; immediate replacement within 15 days of intimation

  • Service: Functional Service Centre in Maharashtra; or establishment within 30 days of award

  • Support: Dedicated toll-free service number and Escalation Matrix

Terms & Conditions

  • 25% quantity variation allowed by purchaser during contract

  • OEM authorization required for distributors with complete details

  • Service centre presence in Maharashtra and 30-day establishment window

  • Sample submission within 7 days; bulk delivery within 60 days post-dispatch

  • Replacement of defective goods within 15 days of intimation

Important Clauses

Payment Terms

Not specified in ATC; payment release tied to submission of service centre evidence and quality compliance

Delivery Schedule

60 days from dispatch for bulk supply; option clause permits up to 25% quantity variation with proportional delivery time adjustments

Penalties/Liquidated Damages

Not explicitly stated; defects must be replaced within 15 days of intimation without extra cost

Bidder Eligibility

  • Must submit Manufacturer Authorization with OEM details

  • Must have or establish a Functional Service Centre in Maharashtra within 30 days of award

  • Provide a dedicated toll-free service number and escalation matrix

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Required Documents

1

Manufacturer Authorization/Form with OEM details (name, designation, address, email, phone) required to be submitted with bid

2

Evidence of functional Service Centre within Maharashtra state (or confirmation of establishment within 30 days of award)

3

Documentation of dedicated toll-free service number for customer support

4

Escalation Matrix including telephone numbers for service support

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

18-Dec-2025, 3:00 pm

Opening Date

18-Dec-2025, 3:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the tables tender in Nagpur Maharashtra 2025?

Bidders must submit Manufacturer Authorization with OEM details, establish or prove a Functional Service Centre in Maharashtra, provide a dedicated toll-free service line and escalation matrix; ensure sample submission within 7 days and bulk delivery within 60 days after dispatch, complying with the option clause up to 25% quantity variation.

What documents are required for the Maharashtra energy tables tender?

Submit Manufacturer Authorization showing OEM ownership, proof of a Maharashtra service centre or plan to establish within 30 days, and a documented toll-free service line with escalation contacts; include all related bid documents for product quality and delivery capability.

What is the delivery timeline for bulk supply under this tender?

Bulk supply is required within 60 days from the contract dispatch date; if quantity varies under the option clause, delivery time adjusts proportionally with a minimum of 30 days.

What are the quality replacement requirements for defective goods?

Defective items must be replaced within 15 days of intimation at no extra cost; replacements should match the catalogue image and specified product standards.

What is the required service support structure for bidders?

Bidders must provide a dedicated toll-free service number and an escalation matrix; a functional Maharashtra service centre is mandatory for payment release or evidence of establishment within 30 days of award.

How does the 25% quantity variation clause affect delivery?

Purchaser can increase/decrease quantity by up to 25% at contracted rates; delivery period extends using a proportional calculation, with a minimum extension of 30 days.

Are there any special terms for sample approval before bulk supply?

Yes, bulk supply is contingent on sample approval; samples must be submitted within 7 days of dispatch, with bulk delivery within 60 days following contract dispatch.

What is the scope of supply for this tables tender?

Scope is limited to the supply of goods only; no installation or additional services are listed beyond product delivery and warranty support per contract terms.