GEM

Eastern Coalfields Limited Electrical Components Tender Bardhaman West Bengal 2025 ISO/IS 550? Compliance and EMD ₹17560

Bid Publish Date

05-Nov-2025, 5:18 pm

Bid End Date

29-Nov-2025, 6:00 pm

EMD

₹17,560

Location

BARDHAMAN , WEST BENGAL

Latest Corrigendum Available

Progress

Issue05-Nov-2025, 5:18 pm
Corrigendum26-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

208

Category

F SWITCH

Bid Type

Two Packet Bid

Categories 2

AMPS SWITCH YARD

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, invites bids for a package of electrical components and accessories including FXT LED lighting, 110V/20W LED fixtures, Current Transformer 200 5A, Pilot Relay 12 V DC, and associated hardware, located in BARDHAMAN, WEST BENGAL. Estimated value not disclosed; EMD ₹17,560. The tender includes a 25% quantity option during contract formation and a further 25% variation during the contract, with time adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. GST applicability is bidder’s responsibility.

Technical Specifications & Requirements

  • No formal technical specifications published.
  • BOQ items are listed as 9 line items; exact quantities/units not provided.
  • EMD amount explicitly stated: ₹17,560.
  • Items imply electrical components for field installations: lighting, transformer, relays, fuses/connectors, and protection gear.
  • GST handling is at bidder’s option; no guaranteed GST reimbursement.
  • Compliance with delivery timelines will follow option clause terms; no specific standards listed.
  • GSTIN, PAN, and EFT mandate are required for vendor code creation.

Terms, Conditions & Eligibility

  • EMD: ₹17,560; payment terms subject to contract.
  • Option Clause: ±25% quantity; delivery time adjusted per formula with minimum 30 days.
  • GST: Bidder bears GST; actual vs applicable rates, up to quoted GST percentage.
  • Submission Docs: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • Contractual Liability: Seller remains liable despite assignment/sub-contract; termination rights for non-performance or insolvency.

Key Specifications

  • Product/service names: FXT lighting kit, 110V LED fixtures, Current Transformer 200 5A, Pilot Relay 12 V DC, MAT INSLTD RBR, cabling (2M, 2.5MM), ISOLATORS 300 AMPS, FCTOR components (F SWITCH, KIT CONTCT PAK 50US MAIN BLOCK), belt and pulley components

  • Quantities: Not disclosed in BOQ; total items: 9

  • EMD amount: ₹17,560

  • Standards/Certifications: Not specified in tender

  • Delivery: Not specified; option clause impacts delivery timeline

Terms & Conditions

  • Quantity may change by ±25% at contract award and during currency

  • Bidder bears GST responsibility; reimbursement subject to actuals or quoted rate

  • Submit PAN, GSTIN, cancelled cheque and EFT mandate for vendor code creation

Important Clauses

Payment Terms

GST is payable by bidder; reimbursement limited to actuals or quoted rate; no firm GST guarantee from buyer

Delivery Schedule

Delivery period adjusted per option clause; minimum 30 days for extended quantities

Penalties/Liquidated Damages

Termination rights if material terms not complied, or delivery delays/insolvency

Bidder Eligibility

  • Submit PAN card, GSTIN, and EFT Mandate

  • Demonstrate ability to supply electrical components including LED fixtures and relays

  • No explicit years of experience disclosed; ensure compliance with vendor code creation requirements

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FXT LGHTG WELL GLS, 110V, 20W, LED, SCRW, FLP - 30 nos [email protected] 21
2 CURRENTTRANSFORMER 200 5A 24703 5 nos [email protected] 21
3 PILOT RELAY 12 V DC DPF1015 6 nos [email protected] 21
4 MAT INSLTD RBR,1M,2M,2.5MM 11KV - 12 nos [email protected] 21
5 CBT SH746005A 5 nos [email protected] 21
6 F SWITCH 627010 3 nos [email protected] 21
7 KIT CONTCT PAK 50US MAIN BLCK - 5 nos [email protected] 21
8 ISOLATOR 300 AMPS ON OFF FACB100162 2 nos [email protected] 21
9 FSTNR BELT P-14 11X,HOOK - 140 nos [email protected] 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Any vendor code creation documents as required by buyer

6

Technical bid documents (if applicable)

7

OEM authorizations (if required)

Corrigendum Updates

1 Update
#1

Update

26-Nov-2025

Extended Deadline

29-Nov-2025, 6:00 pm

Opening Date

29-Nov-2025, 6:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

What documents are required for Bardhaman electrical tender submission?

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Additionally provide vendor code creation documents and any OEM authorizations if relevant. Ensure GST is claimed per actuals or quoted rate, as advised by buyer.

How is quantity variation handled in this Eastern Coalfields tender?

The purchaser may increase or decrease the quantity up to 25% of the bid quantity at contract placement and during currency. Delivery time adjusts using the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD amount for the Bardhaman electrical components bid 2025?

The EMD for this procurement is ₹17,560. Ensure payment method complies with tender instructions; failure to furnish EMD may disqualify the bid from vendor code creation and submission.

What are the GST considerations for this Coal India tender?

Bidders must determine GST applicability themselves; buyer will reimburse GST as actuals or the quoted %, whichever is lower, not exceeding the quoted GST rate. Ensure GSTIN is valid and matches the bidder’s PAN details.

What components are included in the electrical package for Bardhaman?

The tender covers FXT lighting fixtures, 110V, 20W LED units, Current Transformer 200 5A, Pilot Relay 12 V DC, and related hardware such as connectors, isolators, belts, and contact blocks, as listed in the BOQ summary.

What are the delivery-term implications if quantities change?

Delivery time is adjusted per the option clause using the increased quantity formula, with a guaranteed minimum extension of 30 days. If original delivery is under 30 days, the extension equals the original period.

What submission standards are required for vendor code creation?

Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate. These documents enable vendor code creation and enable bid submission for the Coal India Limited tender in West Bengal.

How to participate in the Eastern Coalfields Limited electrical bid in 2025?

Prepare the required bid documents (PAN, GSTIN, EFT mandate, cancelled cheque). Ensure EMD of ₹17,560 is ready. Review the option clause for quantity adjustments and confirm capability to supply LED and electrical components as listed.

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