GEM

Indian Army Security Equipment Procurement Indore PABX Gateway & Access Switch Accessories 2025

Bid Publish Date

07-Nov-2025, 8:31 pm

Bid End Date

28-Nov-2025, 9:00 pm

Bid Opening Date

28-Nov-2025, 9:30 pm

EMD

₹52,372

Location

INDORE , MADHYA PRADESH

Progress

Issue07-Nov-2025, 8:31 pm
AwardPending
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Quantity

42

Category

Add on GATEWAYS and Accessories for PABX System

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: ensure OEM authorization and non-obsolete product with 3 years residual market life
  • • Technical standards: IS/IEC not specified; Data Sheet alignment with offered parameters required
  • • Delivery terms: quantity may increase/decrease by up to 25% during contract; delivery schedule anchored to original delivery period
  • • Eligibility: 3 years Govt/PSU supply experience; provide copies of relevant contracts
  • • Warranty/AMC: not specified in data; ensure data sheet confirms warranty terms with OEM
  • • Penalties: not detailed; adherence to delivery and installation at MCTE Mhow is essential
  • • Payment/Tax: GST as actuals or as per quoted rate; EMD ₹52,372

Categories 3

NETWORKING EQUIPMENTS LAN EPBAX

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for add-on gateways and accessories for a PABX system, Layer 3 access switches, and LAN extenders in Indore, Madhya Pradesh. The project scope references multiple network hardware categories (Q2 and Q3) with an EMD of ₹52,372. Bidders should consider a flexible quantity approach with a 25% up and down adjustment at contract award and during the contract period, at contracted rates. The delivery and installation site is the Faculty of Communication Engineering, Military College of Telecommunication Engineering (MCTE), Mhow, Indore, MP-453441. Unique aspects include compliance with Govt procurement norms and the requirement for three years of residual market life for offered products.

Technical Specifications & Requirements

  • No explicit product specs available in the tender data; bidders must submit a Data Sheet matching offered product parameters to the Data Sheet provided.
  • Eligible product categories: Add-on PABX gateways, Layer 3 access switches, LAN extenders used in central government/defence environments.
  • EMD: ₹52,372 (as stated). Data Sheet upload is mandatory and will be cross-checked against technical parameters.
  • Experience requirement: bidder or OEM (directly or via reseller) must have supplied similar Govt sector equipment for at least 3 years prior to bid opening; provide contracts demonstrating yearly supply.
  • GST considerations: GST as per actuals or applicable rate, capped to quoted GST percentage.

Terms, Conditions & Eligibility

  • Quantity flexibility: up to ±25% during order and currency, with delivery extension rules tied to original delivery period, minimum 30 days.
  • Delivery site: MCTE, Mhow, Indore, MP-453441; installation, if in scope, included in delivery.
  • Financial standing: bidder must not be in liquidation; provide an undertaking.
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified), and Data Sheet; OEM authorization if applicable.
  • Obsolescence clause: product offered must have at least 3 years residual market life; not be end-of-life per OEM prior to contract.
  • GST responsibility: bidder to verify GST; Govt reimbursement limited to actuals or lower quoted rate.

Key Specifications

    • EMD: ₹52,372
    • Delivery location: Faculty of Communication Engineering, Military College of Telecommunication Engineering (MCTE), Mhow, Indore, MP-453441
    • Categories: Add-on gateways for PABX, Layer 3 Access Switch, LAN Extender
    • Experience: minimum 3 years Government/PSU supply experience
    • Data Sheet: mandatory to upload; must match offered product parameters

Terms & Conditions

  • 25% quantity variation allowed during and after contract, with minimum 30-day extended delivery period

  • Site delivery and installation at MCTE Mhow; GST handling as per actuals vs quoted rate

  • Mandatory Data Sheet submission and 3-year Govt/PSU supply experience proof

Important Clauses

Payment Terms

GST payable per actuals or lower quoted rate; no fixed GST assumption; EMD fixed at ₹52,372

Delivery Schedule

Delivery period aligns with original order; extended period calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed; delivery at MCTE installation site is mandatory; non-compliance may attract penalties per contract terms

Bidder Eligibility

  • 3 years of regular manufacturing/supply to Central/State Govt/PSU for similar category products

  • Non-liquidation, non-bankruptcy status with undertaking

  • Data Sheet alignment and OEM authorization (if applicable)

Past Similar Tenders (Historical Results)

5 found

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Posted: 12 March 2025
Closed: 2 April 2025
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Posted: 3 July 2025
Closed: 10 July 2025
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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

Proof of 3-year Govt/PSU supply experience with contract copies

7

OEM authorization (if bid through reseller)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Indore PABX gateway tender with 3-year govt experience

Bidders must demonstrate at least 3 years of regular Govt/PSU supply experience, provide contracts for each year, attach Data Sheet of offered gateways/ switches, supply OEM authorization if using a reseller, and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure the Data Sheet matches the product parameters.

What documents are required for the Army MCTE Indore bid submission

Submit: PAN, GSTIN, cancelled cheque, bank-certified EFT mandate, Data Sheet of offered products, proof of 3-year govt/PSU supply contracts, and OEM authorization if applicable. Include data sheet alignment with technical parameters and ensure non-obsolescence per OEM guidance.

What are the delivery terms for the MCTE Indore network equipment tender

Delivery is to the Military College of Telecommunication Engineering, MCTE, Mhow, Indore, MP-453441. The option clause allows ±25% quantity variation; delivery period starts from the last date of original delivery order with minimum 30 days extension, aligned to contract terms.

What is the EMD amount for the Indore defence tender 2025

The Bid Security/EMD is ₹52,372. Ensure submission as prescribed in the terms; no alternative bank guarantees unless explicitly allowed in the tender; attach EMD proof with bid submission.

What Data Sheet requirements are essential for this Army procurement

Upload a Data Sheet for each offered product showing model, capacity, interface types, compliance standards, and OEM details. Data Sheet must match the actual product parameters; mismatches may lead to bid rejection and disqualification from the process.

What are the GST terms for the Indore Army tender 2025

GST will be reimbursed at actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Bidders should quote GST carefully and be prepared for GST reconciliation with the authority at the time of payment.

What experience criteria must bidders meet for this govt network equipment bid

Bidder or OEM must have regularly manufactured and supplied similarCategory products to Govt/PSU for at least 3 years prior to bid opening; provide copies of contracts showing quantity shipped in each year to support the claim.

How to verify product life and prevent end-of-life issues for this tender

Provide evidence of at least 3 years residual market life per the OEM; ensure products are not declared end-of-life before contract completion. Include OEM support commitments and maintenance availability in the bid data sheet.