GEM

Indian Army Department Of Military Affairs HVAC Module One and a Half Ton Stabilization System Tender 2025

Bid Publish Date

21-Nov-2025, 6:13 pm

Bid End Date

01-Dec-2025, 7:00 pm

Bid Opening Date

01-Dec-2025, 7:30 pm

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue21-Nov-2025, 6:13 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

104

Category

HVAC Module One and a half tonTON

Bid Type

Two Packet Bid

Categories 5

ALOE VERA HVAC TALC VOLTAGE STABILISER PEN

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for HVAC module one and a half ton stabilization system along with associated items such as V SIGN PEN, TALC ROLL, and FILE COVER PLAIN. Bidders must be registered on the GEM portal, carry a minimum of 5 years of defence spare supply experience, and provide OEM-aligned, brand-new items with QA/OEM certificates. The RFP reserves a 25% quantity flex and includes a defined option to extend delivery at contracted rates. A sample of each item must be submitted within 7 days of bid publication for technical committee approval. The BOQ lists 5 items; specifics are not published, signaling prospective bidders to seek clarification and ready OEM-certified solutions.

Technical Specifications & Requirements

  • Organization: Indian Army (Department Of Military Affairs)
  • Product/Service: HVAC module one and a half ton stabilization system; ancillary items: V SIGN PEN, TALC ROLL, FILE COVER PLAIN
  • Experience: Minimum 5 years supplying spares to defence forces
  • Vendor prerequisites: GEM PORTAL registration; minimum vendor rating of 4; items must be brand new and conform to OEM standards
  • Quality: Spares to include Quality Assurance Certificate or OEM test certificate
  • Submission: Sample of each item within 7 days of bid publication for Technical Committee approval
  • Delivery/variation: Option clause allows up to 25% quantity variation; delivery period adjustment formula provided, minimum 30 days if needed
  • Additional terms: All bidders must comply with these ATC clauses and deliver as per contract at the original rates for exercised quantities

Terms, Conditions & Eligibility

  • EMD/Financials: Not specified in tender data; bidders should verify exact EMD requirements on GEM portal
  • Delivery: Delivery period initiates from the last date of the original delivery order with potential extension as per option clause
  • Warranty/Support: OEM certifications and QA certificates required; samples for technical approval mandated
  • Submission: Bidder must be GEM-registered and meet defence supply experience criteria; brand-new OEM-compliant items only
  • Evaluation: Compliance with ATC clauses and ability to supply defence-standard spares will drive eligibility and award
  • Miscellaneous: The tender emphasizes adherence to security and OEM standards, with explicit approval process for samples

Key Specifications

  • Minimum 5 years of experience in supplying defence spares

  • GEM portal registration with vendor rating 4 or above

  • All items must be brand new and OEM-compliant

  • QA certificate or OEM test certificate for all spares

  • Submit sample of each item within 7 days for technical approval

  • Option clause allows up to 25% quantity variation at contracted rates

  • Delivery period computed as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

Terms & Conditions

  • 5+ years defence spare supply experience required

  • GEM portal registration and minimum vendor rating 4

  • Brand-new items with OEM/QA certifications

  • Sample submission within 7 days of bid publication

  • 25% quantity variation right for Purchaser

Important Clauses

Payment Terms

Payment terms to be defined in contract; bidders must comply with option clause and delivery at contracted rates for any extended quantities

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time computed per formula with minimum 30 days

Penalties/Liquidated Damages

Penalties or LD terms are not detailed in the provided data; bidders should review ATCs for exact penalties

Bidder Eligibility

  • Minimum 5 years defence spare supply experience

  • GEM portal registration with rating 4 or above

  • Brand-new items conforming to OEM standards

  • Quality Assurance Certificate or OEM test certificate for all items

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HVAC Module One and a half tonTON HVAC Module One and a half tonTON 1 nos lpo_873 16
2 STABILIZATION SYSTEM STABILIZATION SYSTEM 1 nos lpo_873 16
3 V SIGN PEN V SIGN PEN 1 pkt lpo_873 16
4 TALC ROLL TALC ROLL 1 roll lpo_873 16
5 FILE COVER PLAIN FILE COVER PLAIN 100 nos lpo_873 16

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for defence spare supply (5+ years)

4

Financial statements / turnover evidence

5

EMD/Security deposit documentation (as applicable on GEM)

6

OEM authorization letter or dealer authorization

7

Quality Assurance Certificate or OEM Test Certificate

8

Sample submission documents for each item (within 7 days of bid publication)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for HVAC module tender in India Army 2025?

Bidders must be GEM-registered, hold a minimum 4 rating, and have at least 5 years of defence spare supply experience. Submit OEM authorization, Quality Assurance/ISO certificates, and samples within 7 days. Ensure items are brand-new and compliant with OEM standards; prepare financials and GST/PAN documents for submission.

What documents are required for defence spares tender submission India?

Required documents include GST registration, PAN, 5+ years defence experience certificates, financial statements, EMD documentation, OEM authorization, QA certificates, and sample submissions for each item within 7 days of bid publication.

What are the key technical specifications for the Indian Army HVAC tender?

The tender specifies HVAC module one and a half ton stabilization system plus ancillary items; however detailed specifications are not published. Bidders must provide OEM-compliant, brand-new spares with QA or OEM test certificates and samples for technical committee approval.

When is the delivery period for quantity variations in defence tenders?

Delivery periods can extend under the option clause up to 25% of contracted quantity. The extended time uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the eligibility criteria for GEM portal defence bids 2025?

Eligibility requires GEM portal registration, a minimum vendor rating of 4, 5+ years defence spare supply experience, and submission of OEM/QA certificates plus samples within 7 days for technical validation.

What certifications are demanded for defence spares in this tender?

Bidders must provide Quality Assurance Certificate or OEM Test Certificate for each spare item, ensuring OEM standards compliance and brand-new status; samples must be submitted within 7 days for technical committee approval.

How to verify sample submission requirements for this defence tender?

Submit a sample for each item within 7 days of bid publication. The Technical Committee will review samples for OEM compliance and quality; ensure all samples are labeled with item codes and match the BOQ categories.