GEM

Indian Army Department of Military Affairs Flex Posters / Banners Tender Ludhiana Punjab 2025 – Delivery Terms & 25% Quantity Option

Bid Publish Date

15-Dec-2025, 9:34 pm

Bid End Date

18-Dec-2025, 11:00 am

Location

LUDHIANA , PUNJAB

Progress

Issue15-Dec-2025, 9:34 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Flexibility to adjust order quantity by up to 25% during contract—critical for budgeting and stock planning
  • • Delivery time calculation requires the original delivery period and applies a minimum 30-day extension rule
  • • No itemized BOQ; focus on supplier capability and timely delivery of bulk poster/banner supplies
  • • No explicit EMD amount published; bidders must confirm EMD requirements via GEM portal
  • • Category: Flex Posters / Banners (V2); location: Ludhiana, Punjab; government procurement body: Indian Army

Categories 2

BANNERS WORSHIP MATERIALS

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of Flex Posters / Banners (V2) for delivery in LUDHIANA, PUNJAB. The tender does not publish specific item specifications or quantities; however, a flexible quantity clause permits a 25% up/down adjustment at contract award and during the currency of the contract. Delivery timing is tied to the last date of the original delivery order, with conditional extension based on the option clause. The procurement framework is government-administered (GEM) and subject to standard contract adjustments. This tender lacks BOQ items, indicating a broad, supply-focused requirement rather than a fixed bill of quantities.

Technical Specifications & Requirements

  • Product category: Flex Posters / Banners (V2) for the Indian Army in Ludhiana, Punjab.
  • Quantity flexibility: Option to increase/decrease order quantity up to 25% of bid/contract quantity.
  • Delivery period mechanics: Delivery starts from the last date of the original delivery order; extended periods use the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension up to the original delivery period may be exercised.
  • Documentation & standards: No detailed technical specifications or standard references published in the tender text; bidders should anticipate standard GEM processes and provide typical compliance documents.
  • Tender scope context: No BOQ items; emphasis on supply capability and adherence to delivery timelines under variable quantities.

Terms, Conditions & Eligibility

  • EMD amount: Not disclosed in the tender notice.
  • Quantity flex: Up to 25% variation during order placement and currency of contract.
  • Delivery timeline: Commences from the last date of the original delivery order; extended delivery periods depend on option calculations with a minimum of 30 days.
  • Submission framework: Bidders must comply with the purchaser’s option clause and standard GEM procurement terms; no specific start/end dates published.
  • Location & jurisdiction: Tender issued for Ludhiana, Punjab under Indian Army procurement rules and GEM platform guidelines.
  • Documentation considerations: Prepare typical vendor dossiers (GST, PAN, financials, experience certificates) per standard tender practice, though exact list is not enumerated here.

Key Specifications

  • Product/service names: Flex Posters / Banners (V2)

  • Quantities: Flexible up to 25% variance from bid/contract quantity

  • Estimated value: Not disclosed in tender

  • Delivery: From last date of original delivery order; extended delivery period calculations

  • Standards/Certification: Not specified in tender text; expect standard government procurement compliance

  • Warranty/AMC: Not specified

Terms & Conditions

  • Key requirement: 25% quantity variation rights during and after contract

  • Delivery term: starts from last date of original order with formula-based extensions

  • EMD amount and precise item specs are not disclosed; confirm through GEM portal

Important Clauses

Payment Terms

Not described in tender; bidders should verify standard GEM/Indian Army payment terms during bid submission

Delivery Schedule

Delivery commencement tied to the last date of original delivery order; extended periods use (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not stated; bidders should review contract terms for LDs during final agreement

Bidder Eligibility

  • Eligibility to participate under GEM for Indian Army procurement in Punjab

  • Ability to supply large-format flex posters/banners and meet delivery commitments

  • Compliance with GST, BIS/IS standards if specified during final bid documents

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of posters/banners

4

Financial statements (minimum last 2 years)

5

EMD/Security deposit submission proof (as applicable via GEM)

6

Technical bid documents or conformity statements (if required by bid form)

7

OEM authorizations or distributorship proof (if applicable)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the flex posters tender in Ludhiana?

To bid for the Ludhiana flex posters tender, register on the GEM portal, submit a conforming bid, provide GST and PAN, attach experience proofs for similar works, and ensure delivery capability under the 25% quantity variation clause. Confirm EMD requirements on the portal.

What documents are required for the Ludhiana banners tender submission?

Required documents typically include GST certificate, PAN, two years of financial statements, experience certificates for similar supply, EMD submission proof, and any OEM authorizations. Prepare technical conformity statements and bid forms as per GEM portal instructions.

What is the quantity variation allowed for this Indian Army tender?

The tender permits a quantity variation of up to 25% of the bid/contract quantity during ordering and within the currency of the contract, with delivery timelines adjusted using the specified formula and a minimum extension of 30 days.

What delivery terms are specified for the Ludhiana banners procurement?

Delivery starts from the last date of the original delivery order. If the option clause triggers an extension, the new period uses (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days.

Are there any technical standards mentioned for banners in this tender?

No explicit technical standards are published in the tender text. Bidders should anticipate standard government poster/banner specifications and confirm any required certifications during bid submissions on GEM.

What is the EMD amount for the banners tender in Ludhiana?

The tender text does not disclose the EMD amount; bidders must verify the exact EMD value and submission method on the GEM portal during bid preparation.

How will payments be processed for supply contracts under this tender?

Payment terms are not detailed in the tender notice. Bidders should review the final contract for Indian Army procurement terms via GEM, including any advance, milestone, or milestone-based payments and related penalties.

What is the expected delivery location for the banners in this tender?

The procurement targets delivery to the Ludhiana, Punjab location as part of the Indian Army Banner supply contract. Ensure logistics readiness to meet the 25% quantity variation and delivery-time requirements.