GEM

Madhepura District Panchayats Library Hall Equipment Tender 2025 – ISI/AAA compliant Furniture, Shelves & Service

Bid Publish Date

06-Dec-2025, 6:42 pm

Bid End Date

16-Dec-2025, 7:00 pm

Location

MADHEPURA , BIHAR

Progress

Issue06-Dec-2025, 6:42 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • District preference: We prefer Madhepura district registered bidders for easier service delivery
  • • Scope includes repair, maintenance, and installation of library hall equipment, bookshelves, chairs, and accessories
  • • Quantity/duration adjustment up to 25% at contract issue and post-issue
  • • Excess settlement: bidders may include additional charges up to a specified percentage in invoices with supporting documents
  • • No BOQ items published; emphasis on library hall furniture and related services
  • • Local procurement considerations and potential district-specific compliance requirements
  • • Contract requires coordination for library infrastructure setup and furniture installation

Categories 4

HOTEL EQUIPMENTS CHAIRS FURNITURE ITEMS WATER LEVEL RECORDER

Tender Overview

Madhepura District Panchayats, under the Department of Panchayati Raj, invites bids for the repair, maintenance, and installation of library hall equipment and furniture, including bookshelves, chairs, and related accessories. The scope covers LIBRARY HALL EQUIPMENTS AND BOOKS SUPPLY along with furniture components. The procurement location is Madhepura district, with the current bid not disclosing estimated value or EMD. A key differentiator is the district-preference clause favoring Madhepura district registered bidders for easier service delivery. The contract allows quantity/duration adjustments up to 25% at issue and post-issue, signaling flexible scope for variations during delivery.

Technical Specifications & Requirements

The tender encompasses service provision for repair, maintenance, and installation of plant/systems/equipment associated with library hall Infrastructure, plus supply of bookshelves, chairs, and other accessories. Specific item-levelBOQ is not published. Requirements include integration with library hall furnishings, installation support, and service provisioning. No explicit technical standards are listed; however, ATC clauses permit excess settlement charges with declared applicability during invoicing. Expected outcomes include functional library hall setup and compliant furniture installation suitable for public library use.

Terms & Eligibility

Bid terms include an option clause allowing up to 25% change in contract quantity or duration. An excess settlement feature permits additional charges up to a defined percentage, to be declared in the invoice with supporting documents. Weights on eligibility emphasize district-based preference for Madhepura bidders. Key terms also require compliance with local procurement policies and readiness to coordinate installation, maintenance, and supply services for library hall components within the district.

Key Specifications

    • Product/service names: library hall equipment repair, maintenance, and installation; library furniture including bookshelves, chairs, and accessories
    • Quantities: not published; subject to 25% variation as per contract clause
    • EMD/Estimated value: not disclosed in provided data
    • Category: repair, maintenance, installation services; furniture supply
    • Standards/Certification: not specified in data; ATC indicates need for compliance with applicable local standards
    • Delivery/install location: Madhepura district, Bihar (implied by organization)
    • Experience: prior experience in library furniture installation and maintenance encouraged

Terms & Conditions

  • EMD: amount not specified; bidders should prepare as per standard local practice and tender terms

  • Delivery/ installation: timeline not explicitly stated; 25% quantity variation allowed

  • Warranty/penalties: penalties or LD not detailed in data; ATC references may apply

Important Clauses

Payment Terms

Excess settlement allowed; additional charges up to a specified percentage in invoices, with mandatory supporting documents

Delivery Schedule

Quantity/duration variation up to 25% at contract issue and post-issue; local district preference for bidders

Penalties/Liquidated Damages

Not explicitly defined in data; potential penalties may apply per standard tender terms and district policies

Bidder Eligibility

  • Must be registered with Madhepura district (preferred)

  • Experience in library furniture supply/installation and related services

  • Ability to provide maintenance and repair for library hall systems and equipment

Past Similar Tenders (Historical Results)

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Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY HALL EQUIP

Madhepura District Panchayats

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Posted: 6 October 2025
Closed: 16 October 2025
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Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY HALL EQUIP

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Posted: 1 July 2025
Closed: 12 July 2025
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Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY HALL EQUIP

Madhepura District Panchayats

MADHEPURA, BIHAR

Posted: 28 November 2025
Closed: 8 December 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY HALL EQUIP

Madhepura District Panchayats

MADHEPURA, BIHAR

Posted: 28 November 2025
Closed: 8 December 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY HALL EQUIP

Madhepura District Panchayats

MADHEPURA, BIHAR

Posted: 11 October 2025
Closed: 21 October 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar library furniture/installation projects

4

Financial statements ( Balance sheet & P&L for last 2 years )

5

EMD submission proof (amount not specified in data; include as DD/online payment as applicable)

6

Technical bid documents demonstrating capability for repair/maintenance/installation

7

OEM authorizations or certifications for furniture/shelving components (if required by terms)

8

Any district-specific registration or eligibility documents

Frequently Asked Questions

How to bid in the Madhepura library equipment tender 2025?

To bid, submit GST and PAN, provide experience certificates for library furniture work, financials, and EMD proof; include technical bid outlining repair, maintenance, and installation capabilities for bookshelves and chairs; district-preference applies for Madhepura bidders.

What documents are required for library hall furniture tender in Madhepura?

Required documents include GST registration, PAN, two years of financial statements, relevant experience certificates, EMD proof, OEM authorizations if applicable, and technical bid detailing furniture installation capabilities and service maintenance plan.

What is the scope of library hall furniture and accessories in this bid?

Scope covers repair, maintenance, and installation of library hall systems, with supply of bookshelves, chairs, and related accessories; no published BOQ items, but variation up to 25% of contract quantity/duration is allowed.

What are the eligibility criteria for Madhepura bidders?

Eligibility prioritizes Madhepura district-registered bidders; applicants should demonstrate prior library furniture installation experience, provide financial stability documents, and submit technical credentials proving capability for repair and maintenance.

When is payment processed for Madhepura library tender suppliers?

Payment terms are governed by standard tender provisions; the data specifies excess settlement with declared applicability; exact payment timelines are not provided and should be confirmed in the bid terms.

What standards or certifications are required for library furniture in this tender?

Specific standards are not listed; bidders should present compliance with applicable local procurement standards and any OEM authorizations for furniture components; ISI/AAA specifications are referenced in keywords but not explicit in data.

How does the 25% variation clause affect delivery commitments?

The contract allows a 25% increase/decrease in quantity or duration at the time of issue and post-issue; bidders must align material procurement and installation schedules to accommodate potential scope changes.

What is the excess settlement clause in this Madhepura tender?

Excess settlement enables inclusion of additional charges up to a defined percentage in invoices, with mandatory supporting documents; bidders must declare applicability during invoice creation.