GEM

Hindustan Petroleum Corporation Ltd Transport Services for Dispenser Unit and Tank Movement – 2025

Bid Publish Date

14-Nov-2025, 5:24 pm

Bid End Date

28-Nov-2025, 3:00 pm

Bid Opening Date

24-Nov-2025, 6:30 pm

EMD

₹4,00,000

Value

₹1,82,44,098

Location

BARDHAMAN , WEST BENGAL

Latest Corrigendum Available

Progress

Issue14-Nov-2025, 5:24 pm
Corrigendum21-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

21

Bid Type

Two Packet Bid

Categories 4

EQUIPMENT TRANSPORT TRANSPORTATION SERVICES

Tender Overview

Hindustan Petroleum Corporation Ltd seeks external providers for transport of various equipment including dispenser units (mono/duel PMP) and horizontal tanks (9KL–45KL) within and beyond 50 km. The estimated project value is ₹18,244,098 with an EMD of ₹400,000. The scope covers unloading and crane/lift support as part of transportation services. Location details are not specified in the tender data. A notable differentiator is the inclusion of an option clause expanding contract quantity or duration up to 25%, and an excess settlement provision permitting additional charges up to a defined percentage. This tender emphasizes dedicated service support hotlines and an escalation matrix for service issues.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the BOQ. The procurement references transportation of multiple equipment categories: dispensing units, MPD pumps, and horizontal tanks of 9KL, 16KL, 22KL, 35KL, and 45KL with distance bands within 50 KM / beyond 50 KM.
  • Estimated value: ₹18,244,098. EMD: ₹4,00,000. No itemized BOQ items present.
  • Tender terms introduce an Option Clause: quantity or duration can adjust up to ±25%. An Excess Settlement allows invoice-level add-ons up to a specified percentage with required supporting documents.
  • Service-specific requirements include a dedicated toll-free service line and a formal escalation matrix for support.

Terms & Eligibility

  • EMD: ₹400,000 (payment method not specified in data).
  • Option Clause: quantity/duration adjustments up to 25%; accepted revisions post contract issuance.
  • Excess Settlement: allow add-on charges up to a defined percentage; mandatory documentation to justify additions.
  • Support: dedicated toll-free number and escalation matrix for service issues.
  • Other terms indicate submission of ATC/document uploads as part of buyer-specified terms; no explicit delivery schedule or payment terms published in the data provided.

Key Specifications

  • Total estimated value: ₹18,244,098

  • EMD amount: ₹400,000

  • Equipment categories: dispenser units (mono/duel PMP), MPD pumps, horizontal tanks (9KL, 16KL, 22KL, 35KL, 45KL)

  • Distance bands: within 50 KM / beyond 50 KM

  • Delivery/unloading specifics: unloading of dispensing units and crane/hydraulic support

  • Service features: dedicated toll-free support, escalation matrix

Terms & Conditions

  • Option Clause allows contract quantity/duration adjustments up to 25%

  • Excess Settlement permits additional invoice charges up to a defined percentage with supporting documents

  • Dedicated service support line and escalation matrix required

Important Clauses

Payment Terms

EMD is required at ₹400,000; further payment terms not detailed in data.

Delivery Schedule

No explicit delivery timeline provided; contract will allow ±25% quantity/duration adjustments.

Penalties/Liquidated Damages

No LD details specified in available data; penalties may be defined in the ATC/document view.

Bidder Eligibility

  • Experience in transporting heavy equipment including tanks (9KL–45KL) and dispenser units

  • Financial capacity to meet a ₹18.24 million project value and ₹400,000 EMD

  • Ability to provide dedicated toll-free service and escalation matrix

Past Similar Tenders (Historical Results)

5 found

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Posted: 7 April 2025
Closed: 21 April 2025
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Custom Bid for Services - CALIBRATION OF TANK (59M DIA),Custom Bid for Services - CALIBRATION OF TA

Hindustan Petroleum Corporation Ltd

KANPUR DEHAT, UTTAR PRADESH

Posted: 15 April 2025
Closed: 28 April 2025
GEM

Custom Bid for Services - HIRING OF VEHICLE AC,Custom Bid for Services - VEHICLE EXTRAA HOUR BEYOND

Hindustan Petroleum Corporation Ltd

Posted: 11 July 2025
Closed: 28 July 2025
GEM

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates relevant to transport of tanks and dispensers

4

Financial statements / turnover evidence

5

EMD deposit proof (₹400,000)

6

Technical bid documentation (methodology for transport tasks, unloading, crane/lift support)

7

OEM authorizations or confirmations of service capability, if applicable

8

Any existing service support accreditation or escalation contact details

Corrigendum Updates

1 Update
#1

Update

21-Nov-2025

Extended Deadline

28-Nov-2025, 3:00 pm

Opening Date

28-Nov-2025, 3:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for HPCL transport services tender 2025 in Mumbai?

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹400,000. Include technical bid detailing transport of dispenser units and horizontal tanks (9KL–45KL). Ensure readiness for 25% quantity/duration variation and compliance with excess settlement charging as per ATC. Provide toll-free support details and escalation matrix.

What documents are required for HPCL transport tender submission 2025?

Required documents include GST registration, PAN card, prior transport experience certificates, financial statements, EMD deposit proof of ₹400,000, technical bid with transport methodology, OEM authorizations if applicable, and contact details for service support escalation.

What are the equipment categories in HPCL transport tender 2025?

Categories include dispenser units (mono/duel PMP), MPD pumps, and horizontal tanks with capacities 9KL, 16KL, 22KL, 35KL, and 45KL. Deliveries may be within or beyond 50 KM, with potential unloading and crane support requirements.

What is the EMD amount for the HPCL transport contract 2025?

The EMD required is ₹400,000. Bidders must provide payment proof and ensure EMD submission aligns with tender ATC terms; failure to do so may disqualify bidder.

What delivery implications arise from the 25% quantity variation clause?

Contract quantity or duration can be adjusted by up to 25% at contract issue and post-issuance, requiring bidders to accommodate revised volumes and schedules without renegotiation, ensuring flexibility for HPCL transport needs.

What service support requirements are specified for HPCL bids 2025?

Bidders must provide a dedicated toll-free service line and an escalation matrix with phone numbers to address post-award service issues, ensuring prompt response and issue resolution during transport operations.

How is excess settlement handled in the HPCL transport tender 2025?

Excess settlement allows additional charges up to a defined percentage of the item-level total, including addons; bidders must declare applicability during invoice creation and attach mandatory supporting documents to justify extra charges.

When is the HPCL transport services procurement closing for 2025?

The data provided does not include explicit bid deadlines; bidders should monitor HPCL procurement portals for the latest dates and ATC updates, and prepare to submit GST, PAN, EMD, and technical bid documentation accordingly.