GEM

Indian Army Procurement Mixer, Microphone & Audio Equipment Tender 2025 – ISO 9001 Certified Suppliers Required

Bid Publish Date

25-Nov-2025, 2:24 pm

Bid End Date

05-Dec-2025, 3:00 pm

Value

₹18,52,539

Location

HOSHANGABAD , MADHYA PRADESH

Progress

Issue25-Nov-2025, 2:24 pm
AwardPending
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Quantity

337

Category

Mixer

Bid Type

Two Packet Bid

Categories 25

XLPE CABLE PVC CABLE SPEAKER FALL PROTECTION LANYARD BARITONE HORNS CABLE AUDIO EQUIPMENT ELECTRICAL SUBSTATION ARCHERY BOWS PLASTIC POWER WIRE POWER CABLE ELECTROMECHANICAL MACHINERY POWER BOX SPROCKET ELECTRIC UTILITIES STABILIZER FILTER RETAINERS CENTRAL PROCESSING UNIT PIN BUSH COUPLING ELECTRONIC COMPONENTS AND SUPPLIES COILED CABLE JACK AUDIO VISUAL ACCESSORY

Tender Overview

The Indian Army, Department of Military Affairs, seeks supply-only procurement of a broad audio and related equipment category, including mixers, microphone cables (XLR 20 Mtr), jack-to-jack cables, power cables, distribution hubs with connectors, storage boxes, speaker cases, rack covers, crossovers, effect processors, stabilizers, amplifiers, wireless microphones, stands, podium microphones, and a digital piano with adaptor. Estimated value is ₹1,852,539.00. The scope emphasizes delivery to government facilities, with accessories for installation and commissioning included in the bid price. An ISO 9001 certification requirement for the bidder or OEM underscores the quality expectation, while multiple listed items indicate a diversified, cross-brand procurement approach. A 25% quantity option and currency-agnostic delivery timing govern contract execution. The arrangement focuses on standard hardware compatible with professional audio setups and event deployments.

Technical Specifications & Requirements

  • Product categories: Mixer consoles, audio cables (MIC/Line level), power distribution hubs, microphone storage, hard cases with wheels for JBL 835 and Yamaha MG20XU, QU32 case, amplifier housings, crossovers, effect processors, stabilizers, Crown/Shure components, wireless mics, microphone stands and podium mics, digital piano with adaptor.
  • Standards/Certification: Mandatory ISO 9001 certification for bidder or OEM. Service support line with dedicated toll-free access. All essential installation accessories must be supplied. Demonstration or sample inspection for minimum five items.
  • Delivery/Scope: Supply of goods only; includes installation accessories and handling from store to site. Option clause permits ±25% quantity adjustment during contract.
  • Documentation: Data sheet with seal, compliance to technical specifications; stamp-paper no-relations certificate; vendor demonstration requirements; packing, transportation, and site installation responsibilities.

Terms, Conditions & Eligibility

  • EMD/Financials: Average annual turnover for 3 consecutive years (2022-23, 2023-24, 2024-25) certified by CA required.
  • Experience: Minimum 3 years in supply and installation of items for Central/State Govt. projects.
  • Delivery/Delivery Window: Delivery terms aligned with original order; extended periods via option clause with minimum 30 days guidance.
  • Payment & Compliance: Full supply-inclusive bid price; stamp-paper affidavit declaring no department relations; sample/demo assessments expected; ensure OEM authorization where applicable.
  • Documentation: GST registration, PAN, experience certificates, financial statements, EMD documentation, technical compliance sheets, and OEM authorizations where required.
  • Penalties/Warranty: Penalties not explicitly stated; warranty terms tied to standard industry practice and OEM policies; ensure service support availability with toll-free line.

Key Specifications

    • ISO 9001 certification required for bidder or OEM
    • Products include: Mixer consoles, XLR 20 mtr cables, Jack-to-Jack 20 mtr cables, Power cables 20 mtr, Power Distribution Hub 100 mtr, Storage/Hard cases for JBL 835 and Yamaha QU32, Amplifiers and Crossovers
    • Delivery scope: Goods only with essential accessories included; installation-ready
    • Quantities: bid allows option to increase up to 25% of original quantity
    • Service support: dedicated toll-free hotline for bidders

Terms & Conditions

  • EMD and turnover: Average annual turnover for 2022-23 to 2024-25 certified by CA

  • Experience: At least 3 years in govt supply/installation of related audio equipment

  • Delivery & installation: Scope includes all essential accessories; option quantity adjustments up to 25%

Important Clauses

Payment Terms

Bid price must cover all costs; no explicit advance terms; payment terms to be per standard govt contract post-delivery and acceptance

Delivery Schedule

Delivery period governed by original order; extended period computed via (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

No explicit LD amount stated; penalties would align with standard supply contract terms per govt rules

Bidder Eligibility

  • Average annual turnover as certified by CA for three fiscal years (2022-23 to 2024-25)

  • Minimum 3 years of Govt procurement experience in related audio equipment

  • ISO 9001 certification for bidder or OEM

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Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Mixer As per att specification document 1 nos ioab@car 30
2 Microphone Cable XLR 20 Mtr As per att specification document 20 nos ioab@car 30
3 Microphone Cable Jack to Jack Cable Mono 20 Mtr As per att specification document 20 nos ioab@car 30
4 Power Cable Male Female 20 Mtr As per att specification document 10 nos ioab@car 30
5 Power Distribution Hub with Cable and Professional Connectors 100 Mtr As per att specification document 10 nos ioab@car 30
6 Jack to Jack Pin Mono As per att specification document 50 nos ioab@car 30
7 Male XLR As per att specification document 50 nos ioab@car 30
8 Female XLR As per att specification document 50 nos ioab@car 30
9 Power Connector Male As per att specification document 20 nos ioab@car 30
10 Power Connector Female As per att specification document 20 nos ioab@car 30
11 Microphone Storage Box As per att specification document 2 nos ioab@car 30
12 Speaker Hard case with wheel for JBL 835 As per att specification document 4 nos ioab@car 30
13 Mixer Console Case for Yamaha Mixer MG 20 XU As per att specification document 1 nos ioab@car 30
14 Mixer Console Case with wheel for QU32 As per att specification document 1 nos ioab@car 30
15 Amplifier Hard cover rack As per att specification document 1 nos ioab@car 30
16 Cross Over As per att specification document 1 nos ioab@car 30
17 Effect Processor As per att specification document 1 nos ioab@car 30
18 Stabilizer 5 KVA Manual As per att specification document 2 nos ioab@car 30
19 Amplifier Crown As per att specification document 1 nos ioab@car 30
20 Shure Wireless Microphone As per att specification document 4 nos ioab@car 30
21 Microphone Stand As per att specification document 15 nos ioab@car 30
22 Mic clip Plastic As per att specification document 50 nos ioab@car 30
23 Podium Microphone As per att specification document 2 nos ioab@car 30
24 Digital Piano with adaptor As per att specification document 1 nos ioab@car 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (3+ years in government procurement)

4

Financial statements (3 years) certified by CA

5

EMD/Security deposit proof

6

Technical bid documents and compliance sheets

7

OEM authorizations (where applicable)

8

Stamp-paper declaration of no department relation

9

Product data sheets with seals

10

Demonstration/visit documentation or sample item submission

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Indian Army audio equipment tender in 2025?

To bid, bidders must meet turnover and experience criteria, provide ISO 9001 certification, submit GST and PAN, attach CA-certified financials for 2022-23 to 2024-25, provide OEM authorizations where needed, and deliver data sheets with seals for all listed items including mixers, cables, and cases.

What documents are required for the mixer and audio gear bid in India?

Required documents include GST registration, PAN, CA-certified turnover for 3 years, experience certificates for govt work, EMD proof, technical compliance sheets, data sheets with seal, OEM authorization letters, and stamp-paper declaration of no department relation.

What are the key technical specifications for audio equipment tender 2025?

Key specs include broader product categories such as mixers, XLR and jack cables, 20 mtr lengths, 100 mtr distribution hub, protective cases for JBL 835 and Yamaha QU32, crossovers, amplifiers, wireless mics, and a digital piano with adaptor; ISO 9001 compliance is mandatory for bidders or OEMs.

What is the EMD requirement for the Indian Army procurement?

The tender mandates an EMD submission as part of bid compliance; exact amount is aligned with standard govt practice and the bidder’s declared financial standing, with CA-certified turnover supporting eligibility.

When is the delivery timeline and option clause for quantity changes?

Delivery terms follow the original order, with a provision to increase quantity by up to 25% during contract; extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Which standards must suppliers meet for govt audio equipment contracts?

Suppliers must hold ISO 9001 certification for the bidder or OEM and provide data sheets with compliance to the specified equipment list, including mixers, cables, and protective cases, plus demonstration or sample inspection for at least five items.

What installation responsibilities are included in the bid scope?

Bid scope includes installation readiness with essential accessories, transportation, unloading, site framing, cutting/welding where required, and verification against technical specifications; a dedicated support line must be available for post-installation service.

What is the scope of supply for the Indian Army audio tender 2025?

Scope is limited to supply of goods only, with all standard accessories included; the bid price should cover all cost components, and on-site installation is supported by OEM or vendor readiness per the ATC terms.

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