GEM

IOCL Panipat Refinery Hoerbiger Spares for Stepless Control System Tender 2025 Haryana

Bid Publish Date

08-Dec-2025, 3:37 pm

Bid End Date

18-Dec-2025, 4:00 pm

Location

PANIPAT , HARYANA

Progress

Issue08-Dec-2025, 3:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • OEM/Brand requirement: Hoerbiger India Pvt. Ltd. authorized representation for spares
  • • Category: Hoerbiger make spares for stepless control system
  • • Quantity flexibility: up to 25% increase/decrease at contract onset and during currency
  • • Delivery calculation: extended time = (increased quantity / original quantity) × original delivery period with 30-day minimum
  • • Invoicing rule: consignee name and GSTIN must appear on all invoices
  • • GST treatment: bidder responsible for GST; IOCL reimbursement cap at actuals or quoted rate (whichever lower)
  • • Vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Bidder eligibility: only proprietary bidder/authorized representative for required Hoerbiger goods

Categories 4

ARTICULATING LAZY ARMS CONTROL SYSTEM AUDIO VISUAL INSTRUMENT ELECTRIC ROPE SHOVEL

Tender Overview

Organization: Indian Oil Corporation Limited (IOCL) – Panipat Refinery, located in Panipat, Haryana. Product category: Hoerbiger make spares for stepless control system. Scope notes indicate only supply of goods, with potential quantity adjustments up to 25% during contract. Evaluation reserved for proprietary bidder/authorized representative for required goods, specifically Hoerbiger India Pvt. Ltd.. Key differentiator centers on brand-specific OEM eligibility and acceptance of option quantity changes at contracted rates. No Start/End dates disclosed in tender data. The ATC emphasizes supplier credential checks and GST handling at quoting stage. This procurement targets spare parts for stepless control components within IOCL infrastructure. Unique clause requires adherence to option-based delivery timelines and proportional extension logic.

Technical Specifications & Requirements

  • Product name: Hoerbiger spares for stepless control system (spares and components under Hoerbiger India Pvt. Ltd. authorization).
  • BOQ items: Not available; total items listed as 0. Estimated value: Not specified. EMD: Not specified. Delivery scope limited to supply of Goods with standard invoicing to consignee GSTIN.
  • Key compliance: Ensure OP vendor code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate) and GST handling per quoted rates. Supplier must be the proprietary bidder/authorized representative for required goods in Indian Oil.
  • Evaluation basis: Offer from Hoerbiger India Pvt. Ltd. only; unsolicited offers from other bidders will be rejected.
  • Delivery terms: Option quantities may be added or extended; exact delivery timelines are computed as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.

Terms, Conditions & Eligibility

  • EMD/Performance: Not disclosed in data.
  • Delivery timeline: Minimum 30 days implied for extended period; original delivery period governs base timing. Flexible quantity adjustments up to 25% during and post award.
  • Documentation for vendor code: - PAN Card, - GSTIN, - Cancelled Cheque, - EFT Mandate certified by bank.
  • Invoicing: Invoice must be raised in the consignee name with the consignee GSTIN.
  • GST: GST applicability to be determined by bidder; IOCL will reimburse per actuals or applicable rates, whichever is lower.
  • ATC/Evaluation: Only M/s Hoerbiger India Pvt. Ltd. qualifies as the bidder for evaluation; other offers are rejected.

Key Specifications

  • Product/service names: Hoerbiger spares for stepless control system

  • Quantities: 25% quantity variation allowed

  • Estimated value: Not disclosed

  • EMD: Not disclosed

  • Standards/Certifications: Hoerbiger OEM authorization required

Terms & Conditions

  • Option clause allows ±25% quantity adjustment at award and during contract

  • GST handling at quoting; IOCL reimbursement based on actuals or applicable rate (lower)

  • Only Hoerbiger India Pvt. Ltd. is eligible as the bidder for evaluation

Important Clauses

Payment Terms

GST handling at quoting; reimbursement as per actuals or applicable rates, whichever is lower

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period uses (increase/original) × original days, minimum 30 days

Penalties/Liquidated Damages

Not specified in data

Bidder Eligibility

  • Proprietary bidder or authorized representative for Hoerbiger required goods

  • Proper vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate

  • Invoicing to consignee with consistent GSTIN

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

GST certificate

6

Vendor code creation documents as per Terms

7

OEM authorization proving Hoerbiger India Pvt. Ltd. representation

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid on Hoerbiger spares tender in Panipat Haryana IOCL 2025

Bidders must be the proprietary Hoerbiger bidder or authorized representative with Hoerbiger India Pvt. Ltd. credentials. Prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor-code creation. Invoicing must reference consignee GSTIN; GST applicability will be reimbursed by IOCL per actuals or lower quoted rate. Ensure product is Hoerbiger spares for stepless control systems.

What documents are required for IOCL Panipat spares tender bid 2025

Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, GST certificate, and OEM authorization proving Hoerbiger representation. These enable vendor-code creation and lawful invoicing to the IOCL consignee with correct GST details.

What are the delivery terms for IOCL Panipat spares procurement 2025

Delivery starts from the last date of the original delivery order. If the quantity increases by up to 25%, the extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days. The buyer may extend delivery within the contract period.

What standards apply to Hoerbiger spares procurement IOCL Panipat

The tender specifies Hoerbiger OEM authorization and Hoerbiger make spares for stepless control systems. Suppliers must be the authorized Hoerbiger bidder; IS/ISO standards are not explicitly listed beyond OEM compliance and product type, so verify with IOCL procurement for any additional certifications.

What is the scope of supply in IOCL Panipat Hoerbiger tender

Scope is limited to supply of goods (spares for Hoerbiger stepless control system). The BOQ shows zero items, indicating a potentially structured order based on future requirements or a closed list of part numbers under Hoerbiger authorization.

What is the eligibility criteria for Hoerbiger spares tender IOCL 2025

Eligibility requires being the proprietary Hoerbiger bidder or authorized representative for the required goods; provide OEM authorization, PAN, GSTIN, and EFT mandate. Invoicing must reflect consignee GSTIN; GST handling follows IOCL’s reimbursement policy as stated.

How will GST be handled in IOCL Panipat spares procurement

Bidders must determine GST applicability; IOCL will reimburse GST at actuals or at the lower of quoted GST rate. Ensure GSTIN is valid and invoices are raised to the consignee with the consignee GSTIN to avoid discrepancies.

Who is the designated bidder for Hoerbiger spares at IOCL Panipat 2025

Only M/s Hoerbiger India Pvt. Ltd. or its authorized representative will be considered for evaluation; offers from other bidders will be treated as unsolicited and rejected per ATC. Ensure proper authorization to participate.