GEM

Oil India Limited Ex-proof Multiparty Paging & PA System Tender Dibrugarh Assam 2025

Bid Publish Date

26-Nov-2025, 8:24 pm

Bid End Date

31-Dec-2025, 1:00 pm

Location

DIBRUGARH , ASSAM

Latest Corrigendum Available

Progress

Issue26-Nov-2025, 8:24 pm
Corrigendum17-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Ex-proof multiparty paging & PA system requirement for Oil India Limited in Dibrugarh (Assam).
  • • 25% quantity variation allowed; extended delivery time mechanics with minimum 30 days.
  • • GST responsibility on bidders; GST invoice and GST payment proof to be uploaded on GeM.
  • • OEM warranty certificates required at delivery; 1-year warranty period specified.
  • • Termination rights for non-performance, delivery failure, insolvency, or misrepresentation.
  • • Invoicing must be in consignee name with consignee GSTIN; GeM portal documentation required.
  • • No BOQ items provided; procurement likely equipment-based requiring final technical acceptance.
  • • Compliance with standard government procurement terms and potential tender risk clauses.

Categories 2

AUDIO EQUIPMENT AUDIO VISUAL INSTRUMENT

Tender Overview

Oil India Limited seeks to procure an ex-proof multiparty paging & PA system for delivery at Dibrugarh, Assam. The scope details are not fully listed, but the package includes a one-year warranty and OEM warranty certificates at delivery, with the option to adjust order quantity up to 25% of bid quantity during and after contract. GST considerations are bidder’s responsibility, and invoices must be GST-compliant in the consignee’s name. This procurement emphasizes compliance with delivery timelines and material conformity, with termination rights if obligations are not met. The absence of BOQ items suggests a potentially modular or equipment-based purchase where technical specifics will be provided during finalization. The clause-based terms indicate a structured government-style tender process, focusing on delivery performance and post-sale support.

Technical Specifications & Requirements

  • Product category: Ex-proof Paging & PA system
  • Delivery location: Dibrugarh, Assam (PIN 785675)
  • Warranty: 1 year from final acceptance or after installation/completion, OEM warranty certificates required at delivery
  • Option clause: Up to 25% quantity variation at contracted rates during/after delivery period
  • GST treatment: Bidder bears GST; GST reimbursed as actuals or applicable rate, whichever is lower
  • Invoicing: GST invoice and GST payment proof uploaded on GeM portal
  • Contract risk: Termination rights for non-performance or insolvency, etc.
  • Delivery timeline mechanics: Calculations based on original and extended periods with minimum 30 days, where applicable
  • Standards/certification emphasis: OEM warranties; IS/IEC specifics not listed; ensure compliance with local electrical safety norms
  • No BOQ details: Indicates equipment-based procurement with final technical acceptance required

Terms, Conditions & Eligibility

  • EMD-related guidance: Not explicitly stated; bidders should expect standard security deposit requirements
  • GST compliance: Bidder to verify GST; invoices must be in consignee name with GSTIN
  • Payment terms: Not detailed; payments tied to delivery/completion and GST compliance
  • Delivery risk: Termination if inability to deliver within stipulated period or defects not replaced promptly
  • Warranty: 1 year warranty; OEM warranty certificates required at delivery
  • Option clause: Quantity may change by up to 25%; extended delivery mechanics apply
  • Invoices: Upload scanned GST invoice and GST payment screenshot during GeM submission
  • Contract termination grounds: Misrepresentation, bankruptcy, liquidation, or default
  • Documentation: OEM authorizations likely required; GST/PAN/experience docs typical for such bids
  • No explicit dates: Ensure readiness for finalization and delivery as per standard government procurement cycles

Key Specifications

  • Product/service: Ex-proof multiparty paging & PA system

  • Delivery location: Dibrugarh, Assam 785675

  • Warranty: 1 year from final acceptance or after completion of installation/testing

  • Warranty certificates: OEM certificates required at delivery

  • Delivery quantity: Up to 25% variation allowed under option clause

  • GST handling: Bidder to handle GST; GSTIN on invoice; GST reimbursement as actuals or lower rate

  • Invoicing: GST invoice and GST portal payment screenshot required on GeM

Terms & Conditions

  • Option clause allows 25% quantity variation with enhanced delivery timelines.

  • GST responsibility lies with bidder; invoices in consignee name with GSTIN.

  • 1-year warranty with OEM warranties required at delivery; termination rights if non-performance.

Important Clauses

Payment Terms

Not explicitly detailed; payments likely aligned with delivery/completion and GST compliance.

Delivery Schedule

Delivery period mechanics use last date of original/extended delivery with minimum 30 days; option to extend within contract limits.

Penalties/Liquidated Damages

Termination rights for late delivery or defective material; penalties not explicitly quantified in available data.

Bidder Eligibility

  • Experience in supplying ex-proof PA systems or similar electrical safety equipment

  • Financial stability with auditable statements

  • GST registration and valid GSTIN

Past Similar Tenders (Historical Results)

5 found

PA System

Indian Army

ALWAR, RAJASTHAN

Posted: 5 March 2025
Closed: 26 March 2025
GEM

PA SYSTEM

Indian Navy

UTTARA KANNADA, KARNATAKA

Posted: 10 September 2025
Closed: 1 October 2025
GEM

Portable PA System

Chikballapur District Panchayats

KOLAR, KARNATAKA

Posted: 9 June 2025
Closed: 19 June 2025
GEM

Portable PA System

Indian Army

Posted: 20 June 2025
Closed: 24 June 2025
GEM

Portable PA System

Indian Army

GURDASPUR, PUNJAB

Posted: 20 June 2025
Closed: 24 June 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ex-proof PA systems or electrical safety equipment

4

Financial statements (audited if available)

5

EMD submission proof (as applicable per tender norms)

6

Technical bid documents demonstrating product capability

7

OEM authorization letters / manufacturer’s authorization

8

GST payment receipts or GST portal screenshots

Corrigendum Updates

1 Update
#1

Update

17-Dec-2025

Extended Deadline

31-Dec-2025, 1:00 pm

Opening Date

31-Dec-2025, 1:30 pm

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for ex-proof PA system tender in Dibrugarh?

Bidders must meet eligibility criteria including GST registration, PAN, and experience in ex-proof PA systems. Prepare OEM authorization, financial statements, and OEM warranty certificates. Ensure GeM submission with GSTinvoice, and be ready for up to 25% quantity variation under the option clause.

What documents are required for Oil India ex-proof PA bid?

Required documents include GST registration, PAN, experience certificates for similar systems, financial statements, OEM authorization, technical bid, and GST payment proofs. Prepare GeM-ready invoices in consignee name with GSTIN and ensure OEM warranty certificates at delivery.

What are the delivery terms for the Oil India tender in Assam?

Delivery terms allow an option to increase quantity by up to 25% at contracted rates. Delivery period starts from the last date of the original delivery order, with extended periods calculated as (additional quantity/original quantity) × original period, minimum 30 days.

What warranty is required for ex-proof PA systems in this tender?

A 1 year warranty is required from final acceptance or after completion of installation/testing. OEM warranty certificates must accompany delivery, ensuring post-sale support and reliability for critical safety equipment.

How is GST handled in the Oil India PA system tender?

Bidders must determine GST applicability; GST will be reimbursed at actuals or the lower applicable rate. Invoices must be raised in the consignee’s name with the consignee GSTIN, and GST payment proofs uploaded on the GeM portal.

What happens if delivery deadlines are not met in this tender?

The purchaser reserves rights to terminate the contract for non-delivery, delays, or misrepresentation. Termination can occur if the supplier cannot deliver within stipulated periods or fails to replace/reject defective materials promptly.

What is the significance of OEM warranties for this Oil India tender?

OEM warranty certificates are required at delivery, providing assurance of manufacturer-backed service and parts. This reduces risk for Oil India Limited and ensures compliance with safety and performance standards for ex-proof PA systems.

What is the role of the option clause in the tender?

The option clause permits increasing quantity by up to 25% during or after the contract at contracted rates, with delivery timelines adjusted proportionally or up to the original delivery period, ensuring flexibility for demand spikes.