Western Coalfields Limited Custom Bid for Services Tender 2025 in India - 25% Quantity/Duration Flexibility & Joint Inspection Standards

Tender Overview

Western Coalfields Limited, operating under Coal India Limited, invites bids for a Custom Bid for Services (113811). The opportunity references a service contract with an estimated value around ₹113,811.00. Location details are not specified in the tender, but it targets service provision related to heavy vehicle repair work and related services. The procurement leverages a 25% flex in contract quantity or duration at issuance and allows post-issuance adjustments within the same 25% band. A crucial differentiator is the option for excess settlement, enabling add-on charges up to a defined percent of item-level totals, with mandatory documentation. The tender emphasizes pre-bid joint inspection and compliance with bidder qualification criteria.

Technical Specifications & Requirements

• Option Clause: Contract quantity/duration can be increased or decreased by up to 25% at bid issue and post-issuance.
• Excess Settlement: Service providers may claim additional charges up to a specified percentage of the order value; must declare applicability during invoice creation with supporting documents.
• Required Documentation (qualifying criteria): PAN card, GST certificate/registration, non-banning/de-listed declaration, Warranty/Guarantee certificate, joint inspection report signed by bidder and Engineer-in-Charge, and an Experience certificate showing repairs of heavy vehicles within the last up to 7 years from bid submission.
• Joint Inspection: On-site inspection with Engineer-in-charge prior to bid end date; post-inspection claims for additional work are not entertained.
• No Bill of Quantities (BOQ) items are listed, indicating a services-centric engagement rather than material procurement.

Terms, Conditions & Eligibility

• EMD: Not explicitly specified in the data provided.
• Delivery/Timeline: No explicit delivery schedule; joint inspection before bid end date is required.
• Payment Terms: Not specified in the tender excerpt.
• Experience Criteria: An experience certificate indicating repair work on heavy vehicles within the last 7 years is required.
• Warranty/Guarantee: Warranty/Guarantee certificate as per the stated clause; acceptance by bidder is required.
• Pre-bid Compliance: Bidders must sign and submit the listed documents (PAN, GST, non-banning, warranty, joint inspection report, experience certificate).
• Penalty/Performance: Not detailed in the excerpt; penalties may be implied by standard tender conditions.
• Other Clauses: The tender includes ATC clauses and a structured bidder qualification process surrounding joint verification.