GEM

Indian Army Mechanical Spare Parts Tender Jammu 180001 – ISO 9001 & Govt Procurement 2025

Bid Publish Date

21-Nov-2025, 9:02 pm

Bid End Date

18-Dec-2025, 9:00 am

Location

JAMMU , JAMMU AND KASHMIR

Latest Corrigendum Available

Progress

Issue21-Nov-2025, 9:02 pm
Corrigendum16-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

184

Category

Hose

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Experience criterion: 3 years in supplying similar Govt/PSU Category Products
  • • Option clause permits up to 25% quantity variation during contract
  • • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period with min 30 days
  • • GSTIN, PAN, cancelled cheque and EFT mandate required for bid submission
  • • Vendor code creation documents to accompany bid
  • • 26 items in BOQ cover diverse mechanical components (pins, bolts, O-rings, fuses, seals, loader parts)

Categories 23

AIR CYLINDERS TUBE RUBBER GASKET BUCKET SEALS SEALING RING FILTER RETAINERS ELECTRIC ROPE SHOVEL HYDRAULIC SHOVEL FLANGE SPRAYER FUEL PUMP MACHINE OIL BULB RING LUBE OIL PNEUMATIC CONING OIL LOADER GASKETS AND SEALS EARTH MOVER GAS PIPELINE FILTERS KOPARAPAK

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of mechanical spare parts—including fasteners, hoses, gaskets, seals, brackets, and related components—located in Jammu, Jammu & Kashmir 180001. The procurement encompasses 26 items under a unified category list such as pins, bolts, o-rings, fuses, clamps, seals, and loader components, with no explicit item-wise specs published. The buyer emphasizes supplier capability to meet government-grade supply standards and the potential for quantity adjustments up to 25% during contract execution. Bidders should prepare for a procurement process that accommodates large-volume government orders and flexible delivery timelines aligned to dynamic military needs.

Technical Specifications & Requirements

  • ISO 9001 certification is mandatory for the bidder or the OEM.
  • Experience requirement: bidder or OEM must have supplied similar category products to Central/State Govt/PSU for 3 years prior to bid opening; provide contract copies for each year.
  • Delivery and quantity flexibility: option clause allows increasing quantity by up to 25% of bid quantity and extending delivery time per formula; minimum extension 30 days.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, vendor code creation documents; OEM authorizations may be required.
  • Bid scope: 26 items with no detailed technical specs provided in the BOQ; emphasis on compliance with government procurement norms and ISO 9001.
  • Clauses: Purchaser may adjust quantities and delivery windows in line with extended delivery periods.

Terms, Conditions & Eligibility

  • EMD/ Security deposit details are not explicitly listed; bidders must review Buyer Added Terms for exact mechanisms.
  • Brand/OEM expectations: ISO 9001 certification required; OEM-led supply preferred.
  • Eligibility: 3+ years of government supply experience; ability to demonstrate relevant contracts with public sector bodies.
  • Delivery terms: option-based quantity adjustments; delivery period computed from last delivery order date; minimum 30-day extension rule.
  • Required documents: PAN, GSTN, cancelled cheque, EFT mandate; vendor code creation documentation; ongoing compliance with government procurement norms.

Key Specifications

  • Product category: Mechanical spare parts including pins, bolts, o-rings, hoses, seals, gaskets, and related components

  • Quantity: 26 items in BOQ (values not disclosed)

  • Standards: ISO 9001 certification required

  • Experience: minimum 3 years Govt/PSU supply of similar items

  • Delivery: flexible with 25% quantity variation and extended delivery period rules

Terms & Conditions

  • 25% quantity increase/decrease right during contract

  • 3 years Govt/PSU supply experience required

  • ISO 9001 certification mandatory for bidder or OEM

Important Clauses

Buyer Option Clause

Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency at contracted rates; delivery period adjusted based on formula with minimum 30 days extension

Bid Documents

Submit PAN, GSTIN, cancelled cheque, EFT mandate, vendor code creation, and ISO 9001 proof; include contracts supporting prior Govt/PSU supply

Experience & Compliance

Bidder or OEM must have 3 years of regular supply to Govt/PSU; provide contract copies year-by-year

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Minimum 3 years of Govt/PSU category product supply experience

  • Proven ability to handle multi-item mechanical spare parts contracts

Past Similar Tenders (Historical Results)

5 found

Hose,Gasket Cyl Head Cover,Bulb 12V 5W,Seal Water Pump,Bush,Rubber Bush Lower,Gasket Cyl Head,Oil S

Indian Army

BARAMULLA, JAMMU & KASHMIR

Posted: 24 May 2025
Closed: 16 June 2025
GEM

Main Bearing,Intermidiate Bearing,Oil Seal Fly Wheel,Oil Seal Timing,Oil Seal Blower,CR Bearing,Con

Indian Army

DODA, JAMMU & KASHMIR

Posted: 2 July 2025
Closed: 30 July 2025
GEM

Belt Fan,Oil Filter,Hand pump seal kit,Solenoid,Cut of switch,Head light bulb,Element secondary,Fil

Indian Army

AHMEDABAD, GUJARAT

Posted: 26 December 2024
Closed: 16 January 2025
GEM

CHAIN SPROCKET SET,KICK SHAFT OIL SEAL,AIR HOSE,SEAT STICHING PIN,KNUCKLE BRG,HUB LOCK WASHER,FUEL

Indian Army

DIMAPUR, NAGALAND

Posted: 19 February 2025
Closed: 12 March 2025
GEM

Hose,Bracket,Bushing,Seal Dust,Bolt,O Ring,Hose,Hose,Seal Oil,Rod,Yoke,Lever RH,Lever RH,Rod,Screw,

Indian Army

DIMAPUR, NAGALAND

Posted: 1 May 2025
Closed: 29 May 2025
GEM

Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pin Pin 8 nos [email protected] 15
2 Bolt Bolt 10 nos [email protected] 15
3 O Ring O Ring 6 nos [email protected] 15
4 Hose Hose 1 nos [email protected] 15
5 Seal Seal 1 nos [email protected] 15
6 Hose Hose 1 nos [email protected] 15
7 Gasket Gasket 1 nos [email protected] 15
8 Cover Fuel Pump Cover Fuel Pump 1 nos [email protected] 15
9 Hose Assy Hose Assy 4 nos [email protected] 15
10 Nut Nut 17 nos [email protected] 15
11 Dowel Hollow Dowel Hollow 8 nos [email protected] 15
12 10 Amp Fuse 10 Amp Fuse 4 nos [email protected] 15
13 Bolt Bolt 20 nos [email protected] 15
14 Bolt Bolt 28 nos [email protected] 15
15 Bolt M12 x 30MM Bolt M12 x 30MM 15 nos [email protected] 15
16 Bulb Bulb 5 nos [email protected] 15
17 Capscrew Button Head M6 x 20 Capscrew Button Head M6 x 20 14 nos [email protected] 15
18 Clamp Tube Clamp Tube 12 nos [email protected] 15
19 Coler Sealing Coler Sealing 14 nos [email protected] 15
20 Spacer Spacer 8 nos [email protected] 15
21 Loader Lift Cyl Pipe Rod End RH Loader Lift Cyl Pipe Rod End RH 1 nos [email protected] 15
22 Loader Lift Cyl Pipe Rod End RH Loader Lift Cyl Pipe Rod End RH 1 nos [email protected] 15
23 Element Lubricating Oil Filter Element Lubricating Oil Filter 1 nos [email protected] 15
24 Bucket Cyl Head End Hose Bucket Cyl Head End Hose 1 nos [email protected] 15
25 Loader Arm Bushes Bucket End Loader Arm Bushes Bucket End 1 nos [email protected] 15
26 Flat Face Coupling Set Flat Face Coupling Set 1 nos [email protected] 15

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Experience certificates showing 3+ years Govt/PSU supply

6

Contract copies for similar items in prior years

7

ISO 9001 certificate ( bidder or OEM )

8

OEM authorization letters (if applicable)

9

Vendor code creation documents

Corrigendum Updates

5 Updates
#1

Update

16-Dec-2025

Extended Deadline

18-Dec-2025, 9:00 am

Opening Date

18-Dec-2025, 9:30 am

#2

Update

15-Dec-2025

Extended Deadline

16-Dec-2025, 9:00 am

Opening Date

16-Dec-2025, 9:30 am

#3

Update

11-Dec-2025

Extended Deadline

15-Dec-2025, 9:00 am

Opening Date

15-Dec-2025, 9:30 am

#4

Update

08-Dec-2025

Extended Deadline

11-Dec-2025, 9:00 am

Opening Date

11-Dec-2025, 9:30 am

#5

Update

08-Dec-2025

Extended Deadline

09-Dec-2025, 9:00 am

Opening Date

09-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on Indian Army mechanical parts tender in Jammu 180001?

Bidders must meet ISO 9001, provide PAN, GSTIN, cancelled cheque and EFT mandate, supply proof of 3 years Govt/PSU experience, and include OEM authorizations if applicable. The bid allows up to 25% quantity variation and requires submission of vendor code creation documents. Prepare 26 item scope with general spare parts knowledge.

What documents are required for Army parts procurement in Jammu?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documentation; provide ISO 9001 certificate, OEM authorizations, and contracts evidencing 3+ years of Govt/PSU supply. Include all relevant experience certificates and financial statements if requested by the tender terms.

What are the eligibility criteria for Govt spare parts supply in 2025?

Eligibility requires ISO 9001 certification (bidder or OEM), 3 years of regular Govt/PSU supply of similar items, and the ability to furnish contract copies year-by-year. Also, bidders must meet documentation and bank mandate requirements as per the Buyer Added Terms.

What is the delivery flexibility for quantity variation in this tender?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates; additional time is computed as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

Which standards must the bidder meet for this Army procurement?

The essential standard is ISO 9001 certification for the bidder or OEM. This ensures quality management for mechanical spare parts; verify scope and validity of the certificate before submission and provide the certificate copy with the bid.

What are the key eligibility documents for Army spare parts tenders in Jammu?

Key documents include PAN, GSTIN, cancelled cheque, EFT mandate, vendor code creation documents, ISO 9001 certificate, and any OEM authorizations. Also attach Govt/PSU supply contract copies illustrating 3+ years of relevant experience.