GEM

Indian Army Cartridge & Toner Tender Jaipur Rajasthan 2025 IS 9001 ISO 9001 GeM Rating 4.5

Bid Publish Date

22-Nov-2025, 11:07 am

Bid End Date

02-Dec-2025, 1:00 pm

Location

JAIPUR , RAJASTHAN

Progress

Issue22-Nov-2025, 11:07 am
AwardPending
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Quantity

70

Category

Cartridge 59A

Bid Type

Two Packet Bid

Categories 5

LASER PRINTERS COMPUTER PRINTERS PRINTER PARTS AND ACCESSORIES CARTRIDGE PRINTER COMPUTER PERIPHERAL

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for cartridge and toner products including Cartridge 59A, Cartridge 110, Cartridge 88A, and Toner Cartridge 12A for supply at Jaipur, Rajasthan. The scope covers multiple cartridge categories with a single procurement opportunity managed through GeM. The ATC terms impose an option clause allowing a ±25% quantity variation and extended delivery timelines, with delivery measured from the last date of the original delivery order. A 24-month warranty is specified for installed equipment, and bidders must meet ISO 9001 certification, GST compliance, and a minimum GeM rating of 4.5. Unique documentation requirements accompany the bid, including solvency and data-sheet matching. This tender emphasizes compliance, data integrity, and post-sale support across a potentially flexible quantity scenario.

Technical Specifications & Requirements

  • Organizational name: Indian Army (Department Of Military Affairs) • Location: Jaipur, Rajasthan (302001) • Product categories: Cartridge 59A, Cartridge 110, Cartridge 88A, Toner Cartridge 12A
  • Warranty: 24 months for installed equipment
  • Third-party standards: ISO 9001 certified bidders or OEMs
  • Financial/solvency: Solvency certificate for ₹12,00,000 in current/2024-25 year
  • Turnover requirement: Average annual turnover ≥ ₹50,00,000 in last 3 financial years (2022-23 to 2024-25)
  • Data/DS requirements: Upload Data Sheet; ensure alignment with offered products and avoid parameter mismatches
  • Vendor credentials: GSTIN, PAN, Cancelled Cheque, EFT Mandate; OEM authorization may be required
  • GeM rating: Minimum 4.5; Bidders must meet vendor code prerequisites
  • Delivery terms: Option to increase quantity by 25% during contract; delivery period aligned to extended period rules
  • Special terms: Quantity extension, delivery time calculation formula, minimum 30 days when increasing quantity

Terms, Conditions & Eligibility

  • EMD/security: Not explicitly stated; ensure bid complies with standard GeM tender security norms
  • Experience/turnover: Average annual turnover ≥ ₹50 Lakhs (last 3 years); relevant cartridge/toner supply experience preferred
  • Warranty: 24-month warranty for installed equipment; no payments for in-warranty repairs
  • Documentation: GST certificate, PAN, IT returns (last 3 years to 31 Mar 2024), GST returns (last 3 months), solvency certificate, data sheet, OEM authorizations
  • Compliance: Technical specification compliance sheet required; data sheet must match product specs
  • Blacklisting: Undertaking on Rs 100 stamp paper declaring no government/non-government bans
  • Delivery/Payment: Delivery schedule as per option clause; payment terms to be clarified in contract
  • Quality/Certificates: ISO 9001 certification for bidder or OEM; GeM rating >4.5
  • Bidder readiness: Bidder/CODE creation documents: PAN, GSTIN, cancelled cheque, EFT mandate

Key Specifications

  • Data Sheet of offered products uploaded with bid

  • ISO 9001 certification for bidder or OEM

  • Minimum GeM rating of 4.5

  • Average annual turnover ≥ ₹50,00,000 (2022-23 to 2024-25)

  • Solvency ₹12,00,000 for current financial year

  • Total bid quantity variations allowed up to 25% under option clause

  • Delivery period governed by formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days

  • Data Sheet must match technical parameters; mismatch may lead to bid rejection

Terms & Conditions

  • Option clause permits 25% quantity variation during and after award

  • 24-month warranty covers entire equipment installed at buyer site

  • ISO 9001 certification and GeM rating 4.5 are required

  • Turnover and solvency prerequisites ensure bidder financial capability

  • Comprehensive data sheet and OEM authorizations mandatory

Important Clauses

Payment Terms

Not explicitly stated; contract will specify terms with standard GeM/buyer norms and warranty settlement.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time if option clause exercised with minimum 30 days.

Penalties/Liquidated Damages

Not detailed here; contract will define LD/penalties for late delivery or non-conformance.

Bidder Eligibility

  • Average annual turnover ≥ ₹50,00,000 in last 3 financial years

  • ISO 9001 certified bidder or OEM

  • GeM rating at least 4.5

  • Solvency certificate ₹12,00,000 in current year

  • Data Sheet alignment and OEM authorization readiness

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (last 3 years)

4

Financial statements / IT returns (201rau 2024) for 3 years

5

GST returns (last 3 months)

6

Solvency certificate (₹12,00,000) from a nationalized bank

7

Data Sheet of offered products

8

Technical specification compliance sheet

9

OEM authorization / authorization letters

10

Copy of Cancelled Cheque

11

Copy of EFT Mandate certified by Bank

12

ISO 9001 certificate (bidder or OEM)

13

Bidder/Company undertaking on Rs 100 stamp paper (not blacklisted)

14

GSTIN copy

15

PAN copy

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Indian Army cartridge tender in Jaipur 2025?

Bidders must submit GSTIN, PAN, three years IT returns, GST returns for the last 3 months, a solvency certificate of ₹12 lakh, and a Data Sheet with ISO 9001 certification. Ensure GeM rating ≥ 4.5 and OEM authorization; data-sheet alignment is critical for bid viability.

What documents are required for cartridge procurement in Rajasthan?

Required documents include GST certificate, PAN, last 3 years IT returns, GST returns, solvency certificate of ₹12 lakh, ISO 9001, OEM authorization, Data Sheet, EFT mandate, cancelled cheque, and GSTIN. Also provide a stamp-paper undertaking not to be blacklisted.

What are the technical specifications for cartridge 59A and 110 in this tender?

Although no item-level specs are provided here, bidders must upload a Data Sheet that precisely matches offered cartridge model numbers (59A, 110, 88A) and toner cartridge 12A, ensuring compliance with the bidder's stated performance, compatibility, and ISO 9001 standards.

What is the warranty period for equipment under this tender in Jaipur?

The warranty period is 24 months for the entire installed equipment at the buyer’s location, with no in-warranty payment to the seller for repairs or replacements beyond standard coverage.

What is the minimum GeM rating required for bidders in this procurement?

Bidders must have a GeM rating of at least 4.5 to be eligible, reflecting verified performance and reliability on the GeM platform for government procurements.

How does the 25% quantity variation work in this cartridge tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during the currency of the contract, with delivery time recalculated by (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What is required for data sheet compliance to avoid bid rejection?

Submit a Data Sheet aligned to the exact product specifications offered; mismatches between data sheet and technical parameters can lead to bid rejection, so cross-check model numbers 59A, 110, 88A, and 12A with OEM documentation.