GEM

Dg Of Defence Estate Fire Fighting System AMC Tender 2025, Department Of Defence, Fire System Maintenance Standards

Bid Publish Date

24-Nov-2025, 5:59 pm

Bid End Date

04-Dec-2025, 6:00 pm

Value

₹1

Location

KOLKATA , WEST BENGAL

Progress

Issue24-Nov-2025, 5:59 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

TECHNICAL SERVICES OTHER SERVICE WATER LEVEL RECORDER MICROCENTRIFUGES

Tender Overview

Organization: Dg Of Defence Estate (Department Of Defence). Procurement: Annual Maintenance Contract (AMC) for a pre-owned Fire Fighting System. Estimated Value: 1.0 (unit unspecified). Location: not disclosed in tender data. Scope emphasizes post-installation maintenance, inspection, and repair of existing fire safety equipment. A key differentiator is the explicit AMC commencement after one year of completion, with a predefined option clause on quantity and duration adjustments. The tender enables excess settlement charges and permits subcontracting with buyer consent, highlighting flexible invoicing and risk-sharing. Unique clause includes one-year AMC commencing after the repair/maintenance period. This procurement targets Defence Estate facilities requiring ongoing reliability and compliance support. Attention to bidders: ensure readiness for extended maintenance cycles and audit-friendly reporting.

Technical Specifications & Requirements

  • Product/Service: AMC for Fire Fighting System (pre-owned units) under SoW.
  • Delivery/Performance: AMC to start after one year of repair/maintenance completion; annual reviews aligned with Defence Estate expectations.
  • Commercial Terms: Excess settlement option allowed; contract quantity/duration may be adjusted up to 50% at contract issue and post-issuance; balance of risk shared through invoicing controls.
  • Compliance: Sub-contracting permitted with prior buyer consent; seller remains jointly liable for performance.
  • Support Scope: Service plus maintenance, inspection, and repairs for fire safety equipment.

Terms, Conditions & Eligibility

  • AMC Commencement: 01 year AMC starts after completion of initial repair/maintenance.
  • Option Clause: Excess settlement up to a specified percentage of item-level value; mandatory supporting documents for invoicing.
  • Quantity/Dur: Buyer may adjust contract quantity or duration by up to 50%.
  • Assignment/Sub-contract: Prohibited without prior written consent; joint liability remains with the seller.
  • ATC: At least one year AMC post-maintenance; explicit bidder compliance with buyer’s contract controls.

Key Specifications

  • Fire Fighting System AMC coverage for pre-owned equipment

  • One-year AMC to commence after completion of repair/maintenance

  • Excess settlement option up to specified percentage

  • Contract quantity/duration adjustments up to 50%

  • Sub-contracting allowed with prior buyer consent, liability remains with seller

Terms & Conditions

  • 01 year AMC begins after maintenance completion

  • Excess settlement invoicing with mandatory supporting docs

  • Quantity/duration can be adjusted up to 50%

Important Clauses

Payment Terms

Excess settlement allowed; invoicing requires supporting documents; payment terms to be as per contract.

Delivery Schedule

AMC activation follows completion of initial repair/maintenance; annual service windows to be defined in SoW.

Penalties/Liquidated Damages

Not explicitly specified in provided data; penalties to be defined in final contract.

Bidder Eligibility

  • Experience in maintenance of fire fighting systems for government/defence sectors

  • Demonstrated capability to support pre-owned firefighting equipment

  • Financial stability evidenced by audited statements and GST registration

Past Similar Tenders (Historical Results)

5 found

Customized AMC/CMC for Pre-owned Products - --; --; Annual Maintenance Contract (AMC); Annually; No

Indian Army

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Posted: 21 March 2025
Closed: 31 March 2025
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Customized AMC/CMC for Pre-owned Products - --; --; Annual Maintenance Contract (AMC); Annually; No

N/a

BANDA, UTTAR PRADESH

Posted: 5 February 2025
Closed: 15 February 2025
GEM

Customized AMC/CMC for Pre-owned Products - --; --; Annual Maintenance Contract (AMC); Annually; No

N/a

Posted: 18 December 2024
Closed: 28 December 2024
GEM

Customized AMC/CMC for Pre-owned Products - --; --; Annual Maintenance Contract (AMC); Annually; No

Directorate Of Training And Employment, Lucknow

GORAKHPUR, UTTAR PRADESH

Posted: 25 September 2025
Closed: 6 October 2025
GEM

Customized AMC/CMC for Pre-owned Products - --; --; Annual Maintenance Contract (AMC); Annually; No

District Health Society Jamnagar

JAMNAGAR, GUJARAT

Posted: 25 February 2025
Closed: 7 March 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for fire fighting system maintenance

4

Financial statements (latest audited)

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents and compliance certificates

7

OEM authorizations or AMC capability proof

8

Any consent letters for subcontracting (if applicable)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the fire fighting system AMC tender in defence estate 2025

Bidders must align with AMC provisions for pre-owned fire fighting systems. Prepare GST, PAN, audited financials, and experience certificates. Include OEM authorizations and technical bid documents. Ensure compliance with excess settlement invoicing, 50% quantity/duration flexibility, and one-year AMC after maintenance completion.

What documents are required for the defence estate fire system AMC bid 2025

Submit GST certificate, PAN, experience certificates in fire safety maintenance, latest financial statements, EMD documentation if applicable, technical compliance certificates, OEM authorization, and subcontracting consent (if any). Include service history for pre-owned equipment and warranty details.

What are the key technical requirements for the fire system AMC tender

Key requirements include maintenance for pre-owned fire fighting systems, performance oversight after repair/maintenance completion, and compliance with SoW. Ensure readiness for annual service cycles, inspection routines, spare parts availability, and documented safety compliance.

When is the AMC for the fire fighting system expected to start

The 01 year AMC commences after the completion of the initial repair/maintenance work as specified in the contract. Exact calendar dates are defined in the final SoW and contract award documents.

How does excess settlement affect invoicing for the fire system AMC

Excess settlement permits additional charges up to a defined percentage of item-level value, including addons. Vendors must declare applicability during invoice creation and attach mandatory supporting documents to validate extra charges.

What are the contractor liability terms for subcontracting in this tender

Sub-contracting requires prior written buyer consent. The primary seller remains jointly and severally liable for contract performance with any sub-contractor, ensuring compliance with the defence department’s standards.

What is the scope of the AMC for pre-owned fire fighting systems

AMC scope covers preventive maintenance, fault diagnosis, repairs, spares management, periodic inspections, and compliance reporting for pre-owned fire fighting systems, as defined in the SoW and contract schedule.