GEM

Controller General Of Defence Accounts Visualizer and Display Equipment Tender Delhi 2025 ISO 9001

Bid Publish Date

17-Nov-2025, 7:57 pm

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

EMD

₹15,090

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue17-Nov-2025, 7:57 pm
AwardPending
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Quantity

11

Category

Visualizer

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM or Authorized Seller must have registered Indian office for after-sales service
  • • Technical standard: ISO 9001 certification mandatory for bidder or OEM
  • • Warranty clause: 15 days for defect rectification; 0.5% weekly penalty; 10% contract cap
  • • Delivery flexibility: up to 25% quantity variation during contract and currency of contract
  • • Penalty and security: Performance Security (PBG) at risk for service failures
  • • GST invoicing: GST invoice and GST portal payment screenshot required on GeM
  • • Import service: India-based after-sales support for imported products

Categories 1

SEARCH LIGHT

Tender Overview

The Controller General Of Defence Accounts invites bids for a multi-item audiovisual procurement package including a 75-inch LG TV, a 32-inch display/notice board, a duplex mono printer, a spotlight presenter remote, a TV stand 2-in-1 trolley, and an 8x8 video switcher. Estimated value is not disclosed; the EMD is ₹15,090. Scope targets defence-related visual presentation needs, with delivery terms governed by option clauses that allow up to ±25% quantity variation. The buyer emphasizes GST-compliant invoicing through the GeM portal and mandatory certifications for OEMs and suppliers. Unique conditions include warranty servicing within 15 days, penalties for delays, and ISO 9001 certification requirements.

This tender is positioned for government-acquired AV equipment to equip defence accounts facilities, with emphasis on post-sale serviceability and traceable certifications. The absence of explicit itemized BOM in the BOQ suggests bidders should align with the listed product categories and ensure compatibility with standard defence presentation setups.

Technical Specifications & Requirements

  • Product categories: Visualizer equipment, large-format television, 32-inch display board, duplex mono printer, presenter remote, mobility trolley, video switcher.
  • Key items: LG 75-inch TV, 32-inch display/Notice Board, duplex mono printer, presenter remote, TV stand 2-in-1 trolley, 8x8 video switcher.
  • Standards & certifications: ISO 9001 required; material test certificates to be submitted; OEM/authorized service network in India for imported items.
  • Delivery & warranty: Warranty servicing within 15 days; penalties of 0.5% per week up to a max of 10%; PBG linked to service obligations.
  • Documentation: GST invoice scanned copy and GST portal payment confirmation; mandatory certificates for bid acceptance.

Terms, Conditions & Eligibility

  • EMD: ₹15,090.
  • Warranty penalties: 0.5% per week delay; cumulative cap of 10% of contract value; possible alternative sourcing at risk and cost to the seller.
  • Certifications: ISO 9001 for bidder or OEM; material test certificates with supply; non-compliance may lead to rejection.
  • Delivery flexibility: Option clause allows ±25% quantity changes; delivery schedule adjusts accordingly with minimum 30 days extension.
  • GST compliance: Online GST invoice and GST portal payment proof must be uploaded on GeM.
  • Post-sale support: OEM authorized service requirement for imported products; India-based after-sales support certificate needed.

Key Specifications

  • Product/service categories: Visualizer, 75" LG TV, 32" display/notice board, duplex mono printer, presenter remote, TV stand trolley, 8x8 switcher

  • Quantities: Not disclosed; quantity variation allowed up to 25% during contract

  • EMD: ₹15,090

  • Experience: Demonstrated capability in AV equipment supply and defence-grade installations

  • Quality: ISO 9001 certification; Material Test Certificates on delivery

  • Delivery: Flexible schedule with option clause; minimum 30 days extension if required

  • Warranty/Support: 15-day repair/rectification window; penalties apply; PBG adjustments

  • Testing: Buyer lab to perform material verification and acceptance

  • Brand/OEM: OEM or Authorized Seller in India for after-sales service

Terms & Conditions

  • EMD required: ₹15,090 with payment documentation

  • Up to 25% quantity variation allowed during order and contract period

  • ISO 9001 certification mandatory for bidder or OEM; material test certificates required

  • GST invoice uploaded on GeM; GST payment proof necessary

  • Warranty service within 15 days; penalties 0.5% per week, max 10%

Important Clauses

Payment Terms

GST-compliant invoicing on GeM; GST payment proof required; no advance terms specified

Delivery Schedule

Delivery period governed by option clause; extended delivery time formula; minimum 30 days if extended

Penalties/Liquidated Damages

0.5% weekly penalty for defect rectification delay; capped at 10% of contract value; possible service by buyer at cost to seller

Bidder Eligibility

  • ISO 9001 certification in bidder or OEM name

  • Registered Indian office for after-sales service of imported items

  • GST registered bidder with GST invoice capability on GeM

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Visualizer as per spec 1 nos 402abc 60
2 TV 75inch Display LG as per spec 1 nos 402abc 60
3 Digital Touch Screen Notice Board 32 inch as per spec 1 nos 402abc 60
4 Duplex Mono Printer as per spec 2 set 402abc 60
5 Spotlight presenter remote as per spec 3 nos 402abc 60
6 TV Stand 2 in 1 trolly type as per spec 2 nos 402abc 60
7 8 by 8 switcher as per spec 1 nos 402abc 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating AV equipment supply

4

Financial statements (as required by ATC)

5

EMD/Security deposit payment proof

6

Technical bid documents confirming product competencies

7

OEM authorizations (for imported items)

8

ISO 9001 certificate ( bidder or OEM )

9

Material Test Certificates to accompany supply

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for CGDA AV equipment tender in Delhi 2025?

Bidders must register on GeM, submit GSTIN, PAN, and EMD ₹15,090; provide ISO 9001 certificates, OEM authorizations for imported items, and material test certificates; ensure delivery within extended periods if quantity is adjusted under the 25% option clause.

What documents are required for CGDA AV procurement

Prepare GST registration, PAN, Experience certificates for AV equipment supply, Financial statements, EMD receipt, Technical bid documents, ISO 9001 certification, OEM authorization for imported goods, and Material Test Certificates to accompany delivery at acceptance.

What are the delivery and warranty terms for the defence AV tender

Delivery terms allow up to 25% quantity variation; minimum extension formula applies; warranty requires defect rectification within 15 days; penalties of 0.5% weekly up to 10% total contract value; PBG may be forfeited for non-compliance.

Which standards must be met for supplied AV equipment

Bidder or OEM must hold ISO 9001 certification; material test certificates must accompany items; imported items require India-based after-sales service certification; GST invoice and GeM submission are mandatory.

What is the EMD amount and payment process

EMD amount is ₹15,090; payment proof must be uploaded via GeM with GST confirmation; no advance payment terms are indicated; ensure RFP alignment with GST and EMD requirements for bid acceptance.

What items are included in the CGDA AV equipment package

Package items include a 75-inch LG TV, a 32-inch display/notices board, a duplex mono printer, a spotlight presenter remote, a TV stand 2-in-1 trolley, and an 8x8 video switcher; ensure compatibility with defence presentation setups.