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Indian Council Of Agricultural Research Server with GPU Facility Tender 2025 India - IS 550/ISO Standards & 150000 INR EMD

Bid Publish Date

21-Nov-2025, 7:40 pm

Bid End Date

12-Dec-2025, 8:00 pm

Bid Opening Date

12-Dec-2025, 8:30 pm

EMD

₹1,50,000

Progress

Issue21-Nov-2025, 7:40 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

GRAPHICS CARD

Tender Overview

The Indian Council Of Agricultural Research (ICAR) invites bids for a Server with GPU Facility under the DARE department, in India. The tender includes Supply, Installation, Testing and Commissioning of GPU-enabled servers, with a ₹150,000 EMD referenced. The scope covers essential accessories for installation, and after-sales support obligations from OEMs. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, plus mandatory service centers. This procurement targets robust data processing for research applications and requires compliant OEM support infrastructure and timely delivery within the contract framework.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of GPU-enabled server hardware
  • Accessories: Include all standard industry accessories and items required for successful installation
  • OEM/Imported Products: OEM/Authorized Seller must have registered Indian presence for after-sales service; certificate required
  • Service Center: Functional center in every consignee state; establishment within 30 days if not pre-existing
  • Support: Dedicated toll-free service number; complete escalation matrix
  • Warranty: OEM warranty per product specifications from final acceptance or post-installation testing; certificates to be submitted at delivery
  • Delivery: Delivery terms tied to original delivery order with option-based extensions; minimum delivery cushion applies
  • Documentation: GST, PAN, experience, financial statements, EMD, technical compliance, and OEM authorization details

Terms & Eligibility

  • EMD: ₹150,000 (employer to specify payment method at bid submission)
  • Delivery Timeline: Extended delivery time applies under option clause; minimum 30 days for additional delivery time
  • Experience/Turnover: Must provide OEM-backed deployment capability and service infrastructure within India
  • Payment Terms: Details to be finalized in contract; typically milestone-based with installation and acceptance
  • Warranty: OEM warranty certificates required at delivery; standard OEM warranty applies post-acceptance
  • Certifications: Compliance with standard engineering and IT procurement norms; IS/ISO references as applicable to GPU servers
  • Penalties: Liquidated damages or penalties likely for late delivery or non-performance as per contract terms
  • Documentation: Submit GST, PAN, experience certificates, financials, EMD proof, technical bid, and OEM authorizations

Key Specifications

  • Product/service: GPU-enabled server hardware with installation, testing and commissioning

  • Quantity/scale: Not specified in BOQ; bid should cover full scope and potential 25% quantity variation

  • Estimated value: Not disclosed

  • Standards/ certifications: OEM warranty per product; IS/ISO references may apply to IT procurement

  • Delivery/install: Installation and commissioning included; service centers in each consignee state

  • Warranty: OEM warranty; certificates required at delivery

Terms & Conditions

  • EMD of ₹150,000 required with bid submission

  • Option clause allows up to 25% quantity variation during contract

  • Mandatory installation, testing and commissioning included

  • OEM must have India-based after-sales support with service center within 30 days if not present

  • Dedicated toll-free service number and escalation matrix required

  • Warranty certificates to be submitted at delivery

Important Clauses

Payment Terms

Payment terms to be governed by contract; typical milestones include delivery acceptance and installation completion with release of funds; EMD is ₹150,000

Delivery Schedule

Delivery period may extend under option clause; additional time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Applicable penalties/LDs to be defined in contract for late delivery or non-compliance; ensure supplier adheres to escalation and service commitments

Bidder Eligibility

  • OEM-backed capability to supply GPU server hardware with installation in India

  • Proof of registered Indian after-sales service center or commitment to establish within 30 days

  • GST registration and PAN card; financial stability documentation

  • Experience in similar GPU server deployments and commissioning

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar GPU server deployments

4

Financial statements (last 2-3 years)

5

EMD documents (₹150,000) and payment proof

6

Technical bid documents confirming hardware specs and compatibility

7

OEM authorization letter / authorized seller certificate

8

Factory/Service center registration proof in India (if applicable)

Frequently Asked Questions

How to bid for ICAR GPU server tender in India 2025 with EMD

Bidders must submit the EMD of ₹150,000 along with GST, PAN, and experience certificates. Provide OEM authorization and technical bid detailing GPU configuration, warranty terms, and installation plan. Ensure Indian after-sales service capability and service center details are included in the submission.

What documents are required for ICAR GPU server procurement in 2025

Required documents include GST certificate, PAN, last 3 years of financial statements, experience certificates for similar GPU deployments, OEM authorization, EMD proof of ₹150,000, technical bid, and proof of service centers in India or establishment plan.

What are the delivery terms for the ICAR GPU server contract

Delivery terms allow extension under the option clause up to 25% more quantity at contracted rates; minimum extension time is 30 days. Original delivery period applies; extended time calculated as (additional quantity ÷ original quantity) × original period.

What warranty is required for GPU servers under this tender

OEM warranty must be submitted at delivery and cover the period specified by the product; warranty starts from final acceptance or post-installation testing. Certificates confirming warranty terms must accompany the delivered goods.

What service center commitments are required for ICAR bid

Bidder must have a functional service center in each consignee state or commit to establishing one within 30 days of award. A dedicated toll-free service number and an escalation matrix must be provided.

What standards or certifications are expected for GPU server procurement

While exact standards are not specified, bidders should align with OEM warranty terms and industry IT procurement norms; IS/ISO references may apply to hardware quality and compatibility; ensure ISI/IS/ISO compliance where applicable.

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