GEM

Indian Army UPS 10 KVA Repair Tender 2025 - OEM Certifications, GST, MSME & MII Requirements

Bid Publish Date

13-Dec-2025, 7:41 pm

Bid End Date

23-Dec-2025, 8:00 pm

Location

POONCH , JAMMU AND KASHMIR

Progress

Issue13-Dec-2025, 7:41 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory OEM certifications and IS/IS-like compliance implied via OEM authorization
  • • Pre-bid meeting compulsory; sample submission required before tech bid opening
  • • 25% quantity variance option during contract; extended delivery time rules defined
  • • Turnover proof by Chartered Accountant; annual turnover documentation required
  • • Detailed ATCs mandate GST, MSME, MII certificates and PAN card
  • • Delivery and payment terms to be clarified in subsequent contract orders
  • • No BOQ items; undefined estimated value and EMD amount in current data
  • • Isolated UPS 10 KVA repair scope targeted by Department Of Military Affairs

Categories 2

UPS ATM

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Product/Service: repair of UPS 10 KVA units. No BOQ items or explicit quantity listed; no estimated value provided. Tender terms include an option to vary quantity by up to 25%, with delivery timing linked to the original delivery period and extended period. Mandatory pre-bid meeting and sample submission are required before technical bid opening. Bidders must adhere to ATCs covering certifications, turnover, and OEM approvals. This procurement emphasizes compliance with OEM certification, supplier qualifications, and sample validation, with a focus on ensuring UPS repair capability aligns with military standards and secure delivery timelines.

Technical Specifications & Requirements

  • Annual turnover: authenticated by Chartered Accountant.
  • Certificate for items per technical specification: confirmation that provided items meet stated specs.
  • GST certificate: valid GST registration document.
  • MSME certificate: proof of MSME status, if applicable.
  • Last three years experience certificates: demonstrates relevant UPS repair experience.
  • MII certificate: required as part of eligibility.
  • Pre-bid meeting: compulsory for bidders.
  • Sample submission: required prior to opening of technical bid.
  • PAN Card: bidder must provide PAN details.
  • OEM certifications: required from original equipment manufacturers.
    Note: All listed ATCs are mandatory to accept and comply with for bid evaluation.

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in tender; confirm during bid submission window.
  • Delivery terms: standard delivery timelines subject to option clause; exact days to be confirmed with purchase order.
  • Payment terms: not specified in the tender text; verify in contract documents.
  • Documents to submit: GST, PAN, CA-certified turnover, experience certificates, MSME/MII certificates, OEM authorizations, and sample submission records.
  • Sample/Pre-bid: mandatory sample and pre-bid meeting attendance required.
  • OEM certifications: essential for qualifying suppliers; non-compliance may disqualify bidders.

Key Specifications

    • Product: UPS 10 KVA repair service
    • Certifications: OEM certifications, MII, GST, MSME, PAN required
    • Experience: minimum three years in UPS repair (as evidenced by certificates)
    • Documentation: CA-turnover, sample submission, pre-bid meeting proof
    • Delivery: to be defined in contract; option clause allows +/- 25% quantity variation

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% during contract and currency

  • Mandatory pre-bid meeting and sample submission before bid evaluation

  • OEM certifications and multiple government/commercial compliances required

Important Clauses

Payment Terms

Payment terms not specified in tender; confirm in contract award and purchase order.

Delivery Schedule

Delivery period linked to original delivery date; extended period calculated by (increased quantity/original quantity) × original delivery period with minimum 30 days.

Penalties/Liquidated Damages

Not specified in current data; check final contract for LD terms and performance bonds.

Bidder Eligibility

  • Demonstrated UPS repair experience with relevant certificates

  • Valid GST, PAN, MSME and MII documentation

  • OEM authorizations from original manufacturers

  • Pre-bid meeting attendance and sample submission compliance

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Closed: 10 September 2025
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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Chartered Accountant-certified annual turnover for last financial year

4

Last three years experience certificates in UPS repair

5

MSME certificate (if applicable)

6

MII certificate

7

Pre-bid meeting attendance proof

8

Sample units/documentation for inspection

9

OEM authorizations/certifications from the original equipment manufacturers

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army UPS repair tender 2025?

Bidders must satisfy mandatory ATCs: provide CA-authenticated turnover, GST, MSME, MII certificates, PAN, and OEM authorizations; attend the compulsory pre-bid meeting, and submit a sample before technical bid opening. Ensure UPS 10 KVA repair capability aligns with OEM standards and submit complete documentation.

What documents are required for UPS repair bid in defense tender?

Required documents include GST certificate, PAN card, CA-certified turnover for last three years, MSME and MII certificates, last three years experience certificates in UPS repair, OEM authorizations, and proof of pre-bid meeting attendance plus sample submission.

What are the eligibility criteria for UPS 10 KVA repair procurement?

Eligibility requires minimum three years UPS repair experience, CA-authenticated turnover, GST and PAN validity, MSME/MII certifications, OEM certifications, and successful sample submission prior to tech bid opening.

When is the pre-bid meeting for this defense tender?

The tender mandates a compulsory pre-bid meeting; exact date/time will be notified in the official procurement notice and bid invitation. Attendance is mandatory to participate in the bid.

What is the EMD for the UPS repair tender?

EMD amount is not disclosed in the current tender data; verify during bid submission window and in the contract documents post the bid opening.

What certifications must be provided for OEM-compliant UPS repair?

Bidders must provide OEM certifications/authorizations from the original manufacturers, along with MII, GST, MSME, and PAN documentation to demonstrate compliance with supplier qualifications.

What delivery and payment terms apply to this defense repair contract?

Delivery terms are tied to the original delivery date with possible extension via the option clause; payment terms are not specified in tender and will be defined in the contract and PO.

How to verify samples for UPS repair before technical bid opening?

Submit the required UPS 10 KVA repair samples for inspection prior to technical bid opening; ensure samples conform to OEM specifications and are accompanied by proof of supplier capabilities.

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