GEM

IOCL Panipat Refinery AMC for Pre-owned Belts & Rotoformers Tender 2025 Haryana

Bid Publish Date

15-Nov-2025, 3:36 pm

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

Location

PANIPAT , HARYANA

Progress

Issue15-Nov-2025, 3:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

TECHNICAL SERVICES OTHER SERVICE

Tender Overview

The Indian Oil Corporation Limited, Panipat Refinery in Panipat, Haryana, invites bids for Customized AMC/CMC for pre-owned Belt and Rotoformer equipment under an Annual Maintenance Contract (AMC). The opportunity targets service providers capable of sustaining pre-owned belt assemblies and rotary formers, with activity scope spanning maintenance, calibration, and potential part refurbishment. The contract accommodates quantity or duration adjustments up to 25% during issuance and post-award, ensuring responsive scope management. A notable mechanism allows excess settlement with additional invoicing up to a defined percentage, subject to supporting documents. Bidders should note online performance security submission via RTGS/online banking to IOCL Panipat Refinery, with scanned proof due within 15 days of award.

Technical Specifications & Requirements

There are no BOQ items or explicit product specs. The procurement focuses on AMC/CMC services for pre-owned Belt and Rotoformer assemblies. Requirements emphasize serviceability, preventive maintenance, and potential OEM-aligned maintenance protocols. The buyer’s terms indicate a flexible contract quantity/duration model and allowance for excess settlement charges with proper documentation. Bidders should be prepared to demonstrate capability for ongoing maintenance, quick fault diagnosis, and availability of spares compatible with pre-owned Belt/Rotoformer configurations. No standalone technical data is published in the tender data provided.

Terms, Conditions & Eligibility

Key terms include an option clause permitting +/-25% variation in quantity or duration, and an excess settlement provision for additional charges up to a defined percentage. EMD/Performance Security may be paid online (RTGS/IB) to Panipat Refinery IOCL; proof of payment must be uploaded within 15 days of award. Submission requires GST, PAN, experience credentials, and financials. The tender specifies online payment as an allowed form of security, with contract-number reference mandatory in the transfer details.

Key Specifications

    • Product/Service: Customized AMC/CMC for pre-owned Belts and Rotoformer equipment
    • Contract Type: Annual Maintenance Contract (AMC) with potential extension
    • Key Clauses: ±25% quantity/duration variation at award issue; excess settlement charges with required documentation
    • Security: Online RTGS/internet banking payment option for Performance Security to IOCL Panipat Refinery
    • Compliance: OEM-aligned maintenance capability; spare parts compatibility with pre-owned units

Terms & Conditions

  • Key Term 1: ±25% variation in contract quantity or duration

  • Key Term 2: Online EMD/Performance Security submission via RTGS/IB

  • Key Term 3: Excess settlement charges with documentary support

Important Clauses

Payment Terms

Online security deposit for performance; contract-number reference required; 15-day upload window

Delivery Schedule

AMC activation post-award; ongoing preventive maintenance as per schedule

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Experience in AMC/CMC for pre-owned industrial equipment

  • Demonstrated capability to service belts and rotors

  • Financial capacity to sustain maintenance engagements

Past Similar Tenders (Historical Results)

5 found

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Closed: 7 March 2025
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Sindhudurg District Panchayats

SINDHUDURG, MAHARASHTRA

Posted: 24 December 2024
Closed: 3 March 2025
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Customized AMC/CMC for Pre-owned Products - --; --; Annual Maintenance Contract (AMC); Annually; No

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Posted: 23 November 2024
Closed: 3 December 2024
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Customized AMC/CMC for Pre-owned Products - Electronics Items; --; Annual Maintenance Contract (AMC

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DAHOD, GUJARAT

Posted: 22 May 2025
Closed: 16 June 2025
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Customized AMC/CMC for Pre-owned Products - Material Supply; --; Annual Maintenance Contract (AMC);

Ratnagiri District Panchayats

RATNAGIRI, MAHARASHTRA

Posted: 22 January 2025
Closed: 3 February 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar AMC/CMC of pre-owned belts and rotors

4

Financial statements (last 2-3 years)

5

EMD/Performance Security submission proof

6

Technical bid/compliance certificates

7

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for IOCL Panipat belt and rotorer AMC tender in 2025?

Bidders should ensure eligibility for AMC/CMC of pre-owned belts and rotors, submit GST/PAN, financials, and experience certificates, and comply with the ±25% variation clause. Online EMD or performance security via RTGS to Panipat Refinery IOCL is required, with transfer details referencing the contract and seller name.

What documents are required for IOCL Panipat maintenance tender in Haryana?

Required documents include GST registration, PAN, last 2-3 years financial statements, relevant AMC/CMC experience certificates for pre-owned belts/rotors, technical bid/compliance certificates, and OEM authorizations if applicable. EMD/Performance Security proof must be uploaded within 15 days of award.

What are the technical specifications for the pre-owned belt and rotorer AMC?

The tender emphasizes AMC/CMC for pre-owned Belt and Rotoformer units with preventive maintenance and spare parts provisioning. While no BOQ items are published, bidders should demonstrate OEM-aligned maintenance capability and readiness to service pre-owned equipment, ensuring compatibility of parts with prior configurations.

When is online security submission due for this IOCL Panipat tender?

Security deposits may be paid online via RTGS/IB to Panipat Refinery IOCL. Upload scanned proof of payment within 15 days of contract award, including contract number and seller entity name in the transaction details.

What is the contract variation allowance for this service tender?

The buyer allows a variation of up to ±25% in contract quantity or duration at the time of issue, with bidders obligated to accept the revised scope. This ensures flexibility to adapt to maintenance requirements and operational needs.

What payment terms and penalties apply to the IOCL Panipat AMC contract?

Payment terms specify online security submission; no explicit LD/penalty details are provided in the data. Ensure prompt compliance with security deposit and timely invoicing supported by documentation; follow standard IOCL tender payment practices.

Which brands or OEM authorizations are required for this tender?

If OEM-specific parts or maintenance procedures are used, provide OEM authorization certificates where applicable. The tender data does not list brand mandates; bidders should confirm OEM compatibility and provide appropriate authorizations or attestations in the technical bid.

What is the scope of work for preventive maintenance in this AMC?

Scope includes routine preventive maintenance, fault diagnosis, and replacement of worn components for pre-owned Belts and Rotors. Bidders should demonstrate service capability, quick turnaround for repairs, and availability of compatible spare parts to ensure continuous operation.