GEM

Indian Oil Corporation Limited Fire Safety Equipment Tender 2025 for HD Fire Protect OEM Deluge Valves in India

Bid Publish Date

24-Nov-2025, 2:25 pm

Bid End Date

04-Dec-2025, 3:00 pm

Location

MATHURA , UTTAR PRADESH

Progress

Issue24-Nov-2025, 2:25 pm
AwardPending
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Quantity

53

Category

Item no.-01

Bid Type

Single Packet Bid

Key Highlights

  • • Exclusive OEM requirement: bidding restricted to M/s HD Fire Protect Pvt. Ltd. for critical deluge valve equipment
  • • 30-item BOQ with items linked to safety-critical fire protection systems
  • • 25% quantity flex clause: allowable variation at contract award and during currency
  • • Finance concurrence: IOCL.MR/MN-INST/2025-26/01/PROP-MAT dated 28.03.2025
  • • Delivery extension logic: minimum 30 days; proportional extension (increased quantity/original quantity) × original delivery period
  • • Warranty/compatibility emphasis: OEM design details exclusive to OEM; spares not compatible from other manufacturers

Tender Overview

Indian Oil Corporation Limited (IOCL) invites bids for the supply of safety-related goods, exclusively from the Original Equipment Manufacturer (OEM) HD Fire Protect Pvt. Ltd, for critical deluge valve systems. The procurement scope spans 30 items with an OEM-exclusive provision and a 25% quantity option during contract execution. The arrangement ensures compatibility and reliability of safety equipment, with concurrence from IOCL Finance and a proprietary item basis. This tender targets OEM-restricted procurement for critical fire protection components, emphasizing safety integrity and compatibility. The bid requires adherence to the specified exclusivity and supplier qualification terms to prevent unsolicited offers. The contract covers only the supply of goods, with price reflecting all-inclusive costs. IOCL reserves the right to adjust quantity up to 25% during delivery windows, ensuring continuity of safety coverage.

Technical Specifications & Requirements

  • Organization: Indian Oil Corporation Limited
  • OEM/Manufacturer: HD Fire Protect Pvt. Ltd. (exclusive supplier for deluge valves)
  • Scope: 30-item BOQ with items to be supplied as per OEM design specifics
  • Exclusivity: Only M/s HD Fire Protect Pvt. Ltd. offers will be evaluated for the required goods/services
  • Standard/Concurrence: Finance concurrence reference IOCL.MR/MN-INST/2025-26/01/PROP-MAT dated 28.03.2025
  • Quantity Flexibility: Option to increase/decrease up to 25% of bid/contract quantity; extended delivery time formula applies with a minimum of 30 days
  • Delivery & Certification: Deluge valve assemblies and related components to align with OEM specifications; compatibility with installed systems
  • Submission: Certificates and documents as per tender ATC/ corrigendum; proprietary bid required

Terms, Conditions & Eligibility

  • EMD/Financial: Not specified in data; bidders must meet standard IOCL bid security practices and prove financial soundness without liquidation or bankruptcy
  • Delivery Timeline: Delivery period begins after last delivery order date; extension rules apply per option clause with minimum 30 days
  • Payment Terms: Not specified in data; bidders should anticipate standard IOCL payment processes with delivery-linked terms
  • Documents: Upload OEM authorization, proof ofOEM ownership, and compliance certificates per ATC; ensure submission of required PDFs
  • Eligibility: OEM-only eligibility; other bidders rejected as unsolicited offers per clause; contact IOCL for clarifications

Key Specifications

  • Exclusive OEM-deluge valve scope from HD Fire Protect Pvt. Ltd.

  • 30-item BOQ with itemized supply requirements

  • Delivery period terms aligned with last delivery order date and option period

  • 25% quantity variation rights during contract execution

  • Finance concurrence reference IOCL.MR/MN-INST/2025-26/01/PROP-MAT dated 28.03.2025

Terms & Conditions

  • Exclusive OEM eligibility and restricted bidder base

  • 25% quantity increase/decrease allocation during contract

  • Delivery period and extension mechanics with minimum 30 days

Important Clauses

Payment Terms

Payment terms are not fully specified in data; bidders should align with IOCL standard payment practices and ensure compliance with delivery milestones and documentary requirements

Delivery Schedule

Delivery period starts after the last delivery order date; option-driven extensions apply with formula and minimum 30 days; delivery time may extend during currency of contract

Penalties/Liquidated Damages

Not detailed in provided data; standard IOCL terms typically include LD for late delivery and non-compliance with OEM specifications

Bidder Eligibility

  • OEM eligibility restricted to HD Fire Protect Pvt. Ltd.

  • No liquidation, court receivership, or bankruptcy status

  • Experience in supplying deluge valve-related safety equipment or similar critical fire protection gear

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Item no.-01 Item no.-01 1 ea [email protected] 90
2 Item no.-02 Item no.-02 1 ea [email protected] 90
3 Item no.-03 Item no.-03 2 ea [email protected] 90
4 Item no.-04 Item no.-04 3 ea [email protected] 90
5 Item no.-05 Item no.-05 2 ea [email protected] 90
6 Item no.-06 Item no.-06 1 ea [email protected] 90
7 Item no.-07 Item no.-07 1 ea [email protected] 90
8 Item no.-08 Item no.-08 2 ea [email protected] 90
9 Item no.-09 Item no.-09 3 ea [email protected] 90
10 Item no.-10 Item no.-10 2 ea [email protected] 90
11 Item no.-11 Item no.-11 1 ea [email protected] 90
12 Item no.-12 Item no.-12 2 ea [email protected] 90
13 Item no.-13 Item no.-13 2 ea [email protected] 90
14 Item no.-14 Item no.-14 1 ea [email protected] 90
15 Item no.-15 Item no.-15 1 ea [email protected] 90
16 Item no.-16 Item no.-16 3 ea [email protected] 90
17 Item no.-17 Item no.-17 3 ea [email protected] 90
18 Item no.-18 Item no.-18 1 ea [email protected] 90
19 Item no.-19 Item no.-19 1 ea [email protected] 90
20 Item no.-20 Item no.-20 3 ea [email protected] 90
21 Item no.-21 Item no.-21 2 ea [email protected] 90
22 Item no.-22 Item no.-22 1 ea [email protected] 90
23 Item no.-23 Item no.-23 1 ea [email protected] 90
24 Item no.-24 Item no.-24 2 ea [email protected] 90
25 Item no.-25 Item no.-25 2 ea [email protected] 90
26 Item no.-26 Item no.-26 2 ea [email protected] 90
27 Item no.-27 Item no.-27 1 ea [email protected] 90
28 Item no.-28 Item no.-28 2 ea [email protected] 90
29 Item no.-29 Item no.-29 2 ea [email protected] 90
30 Item no.-30 Item no.-30 2 ea [email protected] 90

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar fire-protection equipment supply

4

Financial statements demonstrating financial stability

5

Earnest Money Deposit (EMD) or bid security as per IOCL terms

6

Technical compliance certificates and OEM authorization letter from HD Fire Protect Pvt. Ltd.

7

Proof of OEM ownership and exclusivity for deluge valves

8

Any additional certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for IOCL deluge valve tender 2025 with OEM exclusivity?

Bidders must be the OEM or an authorized representative of HD Fire Protect Pvt. Ltd., provide OEM authorization, and upload all required technical certificates per ATC/Corrigendum. Ensure compliance with the 25% quantity option and finance concurrence. Prepare EMD as per IOCL terms and complete all documentation.

What documents are required for IOCL HD Fire Protect bid 2025?

Submit GST certificate, PAN, experience certificates for fire protection equipment, financial statements, EMD/bid security, OEM authorization from HD Fire Protect, and technical compliance certificates. Include proof of OEM exclusivity and conformity to the finance concurrence reference IOCL.MR/MN-INST/2025-26/01/PROP-MAT.

What is the exclusivity clause for the IOCL deluge valve procurement?

Only M/s HD Fire Protect Pvt. Ltd. will be evaluated for the required goods; other bidders' offers are treated as unsolicited. OEM ownership and exclusivity must be proven via official authorizations and OEM declaration within the bid.

What is the quantity variation permitted in IOCL tender 2025?

The purchaser may increase or decrease the quantity up to 25% of the bid quantity at contract placement and during currency, with delivery time adjusted by the defined formula, subject to a minimum extension of 30 days.

What standards or confirmations are required for deluge valves in IOCL bid?

Bidders must provide OEM design details exclusive to HD Fire Protect; ensure deluge valve compatibility with installed systems and include OEM-specific compliance certificates as listed in the ATC.

When does the delivery period start for IOCL 2025 deluge valve contract?

Delivery begins from the last date of the original delivery order; any extended period under the option clause follows the same calculation and minimum 30-day rule for additional time.

What is the finance concurrence reference for IOCL 2025 procurement?

Finance concurrence reference is IOCL.MR/MN-INST/2025-26/01/PROP-MAT dated 28.03.2025. Bidders must align with this document and upload relevant confirmation as part of submission.

What is included in the IOCL 2025 safety equipment scope of supply?

Scope includes 30 items of deluge valve-related safety equipment, to be supplied by the OEM exclusively, with all-inclusive pricing and conformity to OEM specifications and IOCL requirements.

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