GEM

Western Coalfields Limited Loading Unloading and Cleaning Services Tender Chandrapur Maharashtra 2025

Bid Publish Date

18-Nov-2025, 6:14 pm

Bid End Date

29-Nov-2025, 10:00 am

Bid Opening Date

29-Nov-2025, 10:30 am

EMD

₹42,100

Value

₹33,65,871

Location

CHANDRAPUR , MAHARASHTRA

Progress

Issue18-Nov-2025, 6:14 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

MATERIAL UNLOADING SERVICES

Tender Overview

Western Coalfields Limited invites bids for loading, unloading, stacking and handling services plus day-to-day floor cleaning of the area store under the Ghugus sub area of Wani area, located in Chandrapur, Maharashtra 441205. The contract spans 730 days with an estimated value of ₹3,365,871 and an EMD of ₹42,100. The scope includes continuous site support for material movement and housekeeping, aimed at maintaining clean, manageable store surroundings. A key differentiator is the long 730-day engagement with a one-time option to adjust quantity or duration by up to 25%, plus an optional excess settlement mechanism for invoicing. Unique payment routes include both offline DD and online RTGS paths.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender; the assignment is for day-to-day service support: loading/unloading, stacking/rehandover of materials, and routine cleaning of the store surroundings under Ghugus
  • BOQ items are not listed; contract value and EMD indicate a multi-year operations service scope
  • EMD amount is ₹42,100; estimated value is ₹3,365,871; contract duration 730 days
  • Payment flexibility includes up to 25% quantity/duration adjustment at issue and after contract award, plus an excess settlement option for additional charges up to a defined percentage with supporting documents
  • Bidders may submit EMD via Demand Draft payable to WCL WANI AREA in Chandrapur or via RTGS/online to WESTERN COALFIELDS LTD. WANI AREA with full transaction details
  • No BOQ items; service-oriented procurement targeting ongoing operational support for Ghugus/Wani area

Terms, Conditions & Eligibility

  • EMD: ₹42,100; payment modes include DD or online RTGS with proof of transfer
  • Delivery/Execution Timeline: duration of 730 days from award with 25% shift flexibility
  • Payment Terms: detailed terms not specified beyond the 25% adjustment and excess settlement option; ensure readiness for standard government-style processing
  • Warranty/AMS: not specified; typical service contracts may require post-award support and service levels
  • Documents: submit DD/online transfer proof, bid, and relevant compliance documents; ensure delivery of hard copy within 5 days of bid end/open
  • Eligibility: bidders must meet standard government service tender criteria, with appropriate registrations and financial standing for a long-term service contract

Key Specifications

  • Service scope: loading, unloading, stacking, material handling and floor surrounding cleaning at Ghugus sub area, Wani area

  • Estimated contract value: ₹3,365,871; EMD: ₹42,100

  • Contract duration: 730 days with 25% quantity/duration adjustment allowed

  • Payment method options: DD payable at Chandrapur or RTGS/online to SBIN account with details

  • Excess settlement option allowed for invoicing up to the defined percentage with supporting documents

Terms & Conditions

  • EMD of ₹42,100 to be submitted via DD or online with proof

  • Contract duration of 730 days with 25% adjustment rights

  • Excess settlement invoicing option up to a specified percentage with documentation

Important Clauses

Payment Terms

Bidder may use DD or RTGS; online transfer must include bid number and entity name; hard copy of EMD to be delivered within 5 days of bid end/readiness

Delivery Schedule

Contract duration fixed at 730 days from award; quantity/duration may increase/decrease by up to 25% at contract issuance and post-award

Penalties/Liquidated Damages

Not explicitly stated; implied need to adhere to service levels typical for WCL contracts

Bidder Eligibility

  • Registered service provider with experience in loading/unloading and industrial cleaning services

  • Financial capacity to undertake a long-term 730-day contract

  • GST registration and PAN; ability to process EMD via DD or online transfer

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for loading/unloading and cleaning services

4

Financial statements (last 1-2 years)

5

EMD document (DD or online payment receipt with proof)

6

Technical bid documents showing service capabilities

7

OEM authorization if any equipment/services require OEM support

8

RTGS/online transfer proof with transaction details

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Chandrapur loading unloading tender with WCL 730 days?

To bid for the Chandrapur loading/unloading and cleaning service, submit the EMD of ₹42,100 via DD or online RTGS to the specified WCL Wani Area accounts, provide GST, PAN, experience proofs, financial statements, and technical bid documents. Ensure the 25% quantity/duration adjustment clause is acknowledged in the bid.

What documents are required for WCL Ghugus area service tender?

Required documents include GST certificate, PAN, experience certificates for similar services, last 1–2 years financials, EMD payment proof, technical bid, OEM authorizations if applicable, and RTGS transfer confirmation with bid reference details.

What are the payment terms and EMD details for this tender?

EMD is ₹42,100 payable by DD to WCL Wani Area or via RTGS to SBIN0574782 for WESTERN COALFIELDS LTD. WANI AREA; online proof must accompany bid. The contract supports 25% quantity/duration adjustments and an excess settlement option during invoicing.

Is there a defined delivery timeline for the Ghugus/Wani service contract?

The contract duration is 730 days from award with capability to adjust quantity or duration up to 25%. Specific milestone dates are not provided; bidders should plan for a continuous service cycle across the 2-year term.

What standards or certifications are required for this WCL service bid?

The tender requires general service capability; no explicit technical standards are listed. Bidders should demonstrate experience in material handling and cleaning, provide GST/PAN, and ensure EMD compliance; OEM authorizations are acceptable if tied to equipment used.

How can bidders claim the excess settlement option in invoices?

Service providers must declare applicability at invoice creation and attach mandatory documents supporting extra charges. The total invoice amount including extras must stay within the approved excess settlement percentage for the order.

What is the geographic scope of this tender in Maharashtra?

The procurement covers the Ghugus sub area under Wani area at Chandrapur, Maharashtra 441205. Services include loading/unloading, stacking, material handling, and floor surroundings cleaning within the mine area’s store vicinity.

When is the bid submission deadline for the WCL Chandrapur service tender?

Bid submission details, including the exact deadline, are not provided here. Bidders should monitor the official WCL portal for bid end dates and ensure submission of both online bid documents and offline EMD copies within the stipulated window.