GEM

Indian Army Repair, Maintenance & Installation Tender Gorakhpur Uttar Pradesh 2025 – Office Space, Vehicles & Plant Systems

Bid Publish Date

24-Nov-2025, 3:02 pm

Bid End Date

04-Dec-2025, 3:00 pm

Value

₹48,500

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue24-Nov-2025, 3:02 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

WATER LEVEL RECORDER

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement targets repair, maintenance, and installation of plant/systems/equipments for Office Space, Vehicles, and related services, with an estimated value of ₹48,500.00. Delivery location is Gorakhpur, Uttar Pradesh, at the Garrison Engineer (AF), Military Engineer Services. Key differentiators include the mandatory HQ CWE AF BAMRAULI / MES registration, an option clause allowing up to 25% quantity or duration variation, and a compulsory OEM authorization where applicable. The scope emphasizes on-site delivery/installation and service availability within the state of the consignee, with a focus on non-obsolete items and minimum shelf life. Unique conditions require service-provider presence in the consignee state and pre-endorsement by the registration authority.

Technical Specifications & Requirements

  • No formal technical specs available in the BoQ; bidders must rely on the title/category and ATC.
  • Key compliance expectations include: on-site delivery and commissioning at Gorakhpur address, minimum 3 years shelf life for supplied parts, and a requirement for office presence in the consignees’ state.
  • Additional expectations cover Manufacturer Authorization for authorized distributors, and adherence to the age/obsolescence policy ensuring products have at least 3 years residual market life.
  • Bidders must ensure their service capability aligns with repair/maintenance of office-space related plant/equipment and vehicle-related services as per the contract scope.
  • EMD not specified; bidders should verify funding and bid security as per MES/AF guidelines.

Terms, Conditions & Eligibility

  • Option Clause: Contract quantity or duration may be adjusted up to 25% at issue and again post-issuance.
  • Excess Settlement: Additional charges permitted up to a specified percentage of item-level value, with required supporting documents.
  • Delivery/Installation Location: Gorakhpur, Uttar Pradesh (Air Force Station, MILITARY ENGINEER SERVICES).
  • Financial Standing: Bidder must not be in liquidation or similar proceedings; must upload a corresponding undertaking.
  • Registration: Must be registered/empanelled with HQ CWE (AF) BAMRAULI or higher MES registration authorities by bid opening.
  • Shelf Life: Minimum 3 months usable shelf life; balance life required at supply.
  • OEM Authorization: Where applicable, submit OEM/service-provider authorization details.
  • Warranty/Service: Not explicitly stated; confirm during bid submission.

Key Specifications

  • Total Estimated Value: ₹48,500.00

  • Delivery/Installation: Gorakhpur, Uttar Pradesh

  • Shelf Life: Minimum 3 months usable life at delivery; balance remaining

  • OEM Authorization: Required for authorized distributors

  • Registration: Must be registered with HQ CWE (AF) BAMRAULI or MES by bid opening

  • 3 years residual market life for offered products

  • Office presence in the consignee state is mandatory

Terms & Conditions

  • Option Clause allowing up to 25% change in quantity or duration

  • Excess settlement for addons with supporting documents

  • Delivery at Gorakhpur Air Force Station under MES supervision

  • Mandatory OEM authorization where applicable

  • Pre-approval registration with CWE AF/BAMRAULI or MES

  • Shelf life minimum of 3 months at supply

Important Clauses

Payment Terms

Not explicitly stated; bidders should confirm MES payment terms during submission and align with standard MES practice for service orders.

Delivery Schedule

Delivery and installation at Gorakhpur address; on-site commissioning included if in scope.

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard MES LD provisions and confirm during bid submission.

Bidder Eligibility

  • Not under liquidation or court receivership

  • Must have registration with HQ CWE (AF) BAMRAULI or MES by bid opening

  • Must provide OEM authorization where applicable

  • Minimum shelf life of supplied parts 3 months

  • Office of service provider located within the consignee state

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar repairs/maintenance

4

Financial statements and turnover details

5

EMD/Security deposit documents (as applicable by MES norms)

6

Technical bid documents outlining service capabilities

7

OEM Authorization/Authorization certificates with vendor details

8

Registration/Empanelment certificate from HQ CWE (AF) BAMRAULI or MES

9

Shelf-life compliance certificates for supplied parts

10

Documentary evidence of office presence in the same state as consignee

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army Gorakhpur repair tender in 2025?

Bidders must ensure registration with HQ CWE (AF) BAMRAULI or MES by bid opening, submit OEM authorization if applicable, provide financial statements, GST and PAN, and demonstrate 3+ years of lifecycle for offered items. Include on-site delivery capabilities and shelf-life compliance of at least 3 months.

What documents are required for Army maintenance bid in Uttar Pradesh?

Required documents include GST certificate, PAN, 3+ years experience certificates, financial statements, OEM authorization, and registration with CWE/MES. Include shelf-life proof (minimum 3 months) and evidence of an office in the consignee state.

What are the delivery and installation requirements for Gorakhpur bid?

Delivery/installation must occur at the Gorakhpur Air Force Station, MILITARY ENGINEER SERVICES, with on-site commissioning if covered. Ensure 3-month shelf life remains on arrival and provide documentation to support installation readiness.

What is the 25% option clause in this Army tender?

The buyer may adjust contract quantity or duration up to 25% at contract issue and thereafter; bidders must accept revised quantity/duration. Ensure pricing and scheduling flexibility to accommodate adjustments during order execution.

Which OEM authorization is required for the tender in Gorakhpur?

Submit an OEM Authorization Form with vendor details (name, designation, address, email, phone) for any authorized distributor arrangements. This confirms direct manufacturer backing and compliance with product lifecycle expectations.

What shelf-life constraints apply to supplied parts in this tender?

All product/spare parts must have a minimum usable shelf life of 3 months at the date of supply, with a remaining usable life balance. Provide certificates or declarations verifying shelf-life status.

How are payments processed for Army repair and maintenance contracts?

Payment terms are governed by MES norms; bidders should verify terms during submission. Prepare for standard invoicing practices with milestones and ensure compliance with supply/installation acceptance criteria in Gorakhpur.

What is required for bid submission regarding registration?

Submit proof of registration/empanelment with CWE AF BAMRAULI or higher MES before bid opening. Non-registered bidders must complete enrollment promptly to participate, per Rule 150 of the GFR.