GEM

IISER Department of Higher Education NadiA West Bengal AC Tender 1.5T/2T 5 Star with Installation 2025

Bid Publish Date

22-Nov-2025, 3:51 pm

Bid End Date

20-Dec-2025, 5:00 pm

Location

NADIA , WEST BENGAL

Latest Corrigendum Available

Progress

Issue22-Nov-2025, 3:51 pm
Corrigendum13-Dec-2025
AwardPending
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Quantity

140

Category

2 Ton 5 Star Split AC with standard Box Pack 3 Meter Copper Pipe

Bid Type

Two Packet Bid

Categories 20

GALVANISED PIPE AIR CONDITIONER FITMENT CPVC PIPE BOX UPVC PIPE NON FERROUS PIPE SEWERAGE CONSTRUCTION TRANSITION METALS PLUMBING WORK AC PIPES COPPER COIL MOUNTING HARDWARE STEEL CHAIR STEEL PIPE COOLING FAN HARDWARE AND FASTENERS VENETIAN BLIND COPPER PIPE WATER PIPE LINE

Tender Overview

Organization: Indian Institutes Of Science Education And Research (iiser) – Department Of Higher Education. Location: NADIA, WEST BENGAL - 741101. Product/Service: procurement of 1.5 Ton 5 Star Split AC with standard Box Pack including 3 Meter Copper Pipe, and 2 Ton 5 Star Split AC with same Box Pack plus Fitting and installation of Heavy-Duty Steel Wall Mounting Brackets, Water Pipe, and Additional Copper Pipe with Installation including wrapping. Quantity/Scale: combined scope covers multiple air-conditioning units with installation services; exact numbers not disclosed. Estimated Value/EMD: not disclosed. Unique terms include an option clause allowing up to 25% quantity variations at contracted rates and an extended delivery timeline formula. The bidder must ensure product data sheets align with offered specifications and that installation is performed by OEM-certified personnel. Context: bid supports campus climate control requirements across IISER facilities in Nadia. Differentiators include mandatory data sheet verification, non-obsolete product life of at least 5 years, and GST handling guidance as per actual rates.

Technical Specifications & Requirements

  • Product categories: 1.5 Ton 5 Star Split AC with standard box pack; 2 Ton 5 Star Split AC with standard box pack; associated copper piping (3 meters), heavy-duty steel brackets, water piping, and installation wrap.
  • Data sheets must be uploaded and matched to product specifications.
  • Installation, commissioning, testing, and training (if applicable) to be carried out by OEM/OEM-certified resource or OEM-authorised reseller.
  • Tender requires examples of previous supply to government/PSU and one year minimum experience in similar category products.
  • No technical specs are provided in the public field; bidders should rely on standard IS/IS 550-type compliance and OEM data.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may alter quantity by up to 25% during contract or currency; delivery extension formula applies with minimum 30 days; original delivery period governs if under 30 days.
  • EMD/Financial Standing: Bidder must be non-liquidation, non-bankrupt; an undertaking must be uploaded; GST handling is bidder-responsible.
  • Experience: OEM or reseller must show government/PSU supply history for at least 1 year prior to bid opening; include contracts supporting yearly quantities.
  • Documentation: Upload Data Sheet; End User Certificate may be required in buyer format; installation by OEM-certified personnel; data sheet-matching is mandatory for bid acceptance.

Key Specifications

    • Product names: 1.5 Ton 5 Star Split AC with 3 meter copper pipe bundle; 2 Ton 5 Star Split AC with same copper pipe bundle
    • Capacities: 1.5 Ton and 2 Ton split systems
    • Components: standard box pack, 3 meters Copper Pipe, Heavy-Duty Steel Wall Mounting Brackets, Water Pipe, installation wrapping
    • Standards/Compliance: data sheets must be uploaded and matched; installation by OEM/OEM-certified resource
    • Eligibility: minimum 1 year government/PSU supply experience; not obsolete per OEM lifecycle

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed at contract execution

  • Key Term 2: extended delivery time formula with minimum 30 days

  • Key Term 3: data sheets must align with offered products; non-matching tech params may lead to rejection

Important Clauses

Payment Terms

GST handling is bidder-responsible; actual GST applicable will be reimbursed or capped to quoted rate; no responsibility on purchaser for GST variance

Delivery Schedule

Delivery period commences from last date of original delivery order; option clause may extend time based on (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in available data; penalties likely governed by embedded terms or purchase order

Bidder Eligibility

  • Non-liquidation, non-bankrupt status with undertaking

  • OEM or OEM-authorised reseller with proven govt/PSU supply

  • Minimum 1 year prior experience manufacturing/supplying same category products

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1.5 Ton 5 Star Split AC with standard Box Pack 3 Meter Copper Pipe 1.5 Ton 5 Star Split AC with standard Box Pack 3 Meter Copper Pipe 1 set oa_snp_31 45
2 2 Ton 5 Star Split AC with standard Box Pack 3 Meter Copper Pipe 2 Ton 5 Star Split AC with standard Box Pack 3 Meter Copper Pipe 7 set oa_snp_31 45
3 Fitting and installation of Heavy-Duty Steel Wall Mounting Brackets Fitting and installation of Heavy-Duty Steel Wall Mounting Brackets 8 pair oa_snp_31 45
4 Fitting and installation Water Pipe Fitting and installation Water Pipe 100 feet oa_snp_31 45
5 Additional Copper Pipe with Installation including wrapping Additional Copper Pipe Installation and wrapping 24 meter oa_snp_31 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing government/PSU supplies

4

Financial statements demonstrating financial stability

5

EMD/ security deposit submission proof

6

Technical data sheets of offered AC units

7

OEM authorization / reseller authorization documents

8

End User Certificate (if requested in buyer format)

9

Purchase order copies or contract references from prior similar supply

Corrigendum Updates

1 Update
#1

Update

13-Dec-2025

Extended Deadline

20-Dec-2025, 5:00 pm

Opening Date

20-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for AC procurement tender in Nadia West Bengal 2025?

Bidders must submit GST, PAN, financials, experience certificates, and OEM authorizations along with data sheets for both 1.5T and 2T 5 Star split AC units. Include installation qualifications and data-sheet alignment. The bid will require OEM-certified installation personnel and adherence to option clause terms, with delivery timelines per contract.

What documents are required for IISER Nadia AC tender submission?

Required documents include GST registration, PAN, annual financial statements, government/PSU supply certificates, OEM authorization, technical data sheets for offered models, installation capability proof, and an End User Certificate if requested by the buyer.

What are the essential technical specifications for the ACs in this tender?

Offered models must be 1.5 Ton 5 Star and 2 Ton 5 Star split ACs with standard box pack and 3 meter copper pipe. Data sheets must match, and installation must be performed by OEM-certified personnel. No explicit IS standards listed; bidders should ensure OEM lifecycle compliance and non-obsolete status.

What is the delivery time framework for quantity variations in this tender?

The purchaser may increase or decrease quantity up to 25%. Delivery extension uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period is under 30 days, extended time equals the original period.

What is the role of data sheets in this AC procurement bid?

Data sheets of offered AC units must be uploaded and cross-checked with product specifications. Any mismatch may lead to bid rejection, ensuring the supplier’s model, capacity, and components align with the tender’s required configuration.

What eligibility criteria must bidders meet for government supplies of AC units?

Bidders or OEMs must show at least 1 year of regular government/PSU supply of the same category products, with copies of relevant contracts. Bidders must not be in liquidation and should provide a formal undertaking as part of the bid.

What are the installation requirements for the AC units in this bid?

Installation, commissioning, testing, and training (if applicable) must be conducted by OEM/OEM-certified resources or OEM-authorised resellers. This ensures proper integration with building systems and adherence to warranty terms.

How is GST handled for this tender and who bears the cost?

GST is bidder-borne; reimbursement will be at actuals or the lower of the quoted rate, subject to the maximum GST percentage quoted. The purchaser assumes no GST-related risk beyond the quoted rate.