GEM

Indian Army Department Of Military Affairs Air Cleaner Element and Fuel Filter Tender 2025

Bid Publish Date

22-Nov-2025, 8:14 am

Bid End Date

02-Dec-2025, 9:00 am

Bid Opening Date

02-Dec-2025, 9:30 am

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue22-Nov-2025, 8:14 am
AwardPending
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Quantity

22

Category

Air Cleaner Element

Bid Type

Two Packet Bid

Categories 9

BEAM IRRADIATION FUEL FILTERS ACCELERATOR CABLE BRAKE CABLE FUEL PUMP BRAKE ASSEMBLY JCB PNEUMATIC

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for multiple automotive components including air cleaner element, fuel filter, fuel filter with fuel pump, AC pump, hand brake assembly, accelerator cable, and hand accelerator. The scope is limited to the supply of goods with an undefined quantity and estimated value. Key tender features include optional quantity variations up to 25%, aligned with the contract rates, and delivery timing linked to the original delivery period. Inspection is required both pre-dispatch and post-receipt, and advance sample approval is mandatory within 5 days of award. The tender emphasizes adherence to the approved sample and may adjust delivery if approvals are delayed. This tender presents a structured framework for standardized military-grade spares and components. Tender awards will consider the ability to meet the buyer’s sample-based framework and the option clause. The BOQ lists 7 items, though exact quantities remain unspecified, signaling a flexible procurement approach under centralized Indian Army oversight.

Technical Specifications & Requirements

  • Scope of Supply: Only supply of goods (no installation or services)
  • Inspection: Pre-dispatch inspection at seller premises (if ATC selected) and post-receipt inspection at consignee site
  • Advance Sample: Submit 1 sample within 5 days of award; buyer may approve or request modifications within 5 days; bulk supply must match approved sample
  • Delivery: Delivery period linked to last date of original delivery order; extended period increases proportionally with quantity (minimum 30 days)
  • Quality/Compliance: Samples must conform to contract specifications; non-conforming samples may lead to termination or require fresh samples

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract; extended delivery time scales with quantity and original delivery period; minimum extension is 30 days
  • Scope: Bid price to include all cost components; supply-only contract for goods
  • Sample/Testing: Advance sample requirement with approval timelines; non-approval triggers delivery adjustments or contract termination
  • Inspection: Pre-dispatch and post-receipt inspections applicable; samples supplied free of cost for testing
  • Compliance: Bidders must adhere to the buyer’s ATC sample requirements and modifications, failing which may affect contract award

Key Specifications

    • Product categories: air cleaner element, fuel filter, fuel filter with fuel pump, AC pump, hand brake assembly, accelerator cable, hand accelerator
    • Quantities: not specified in BOQ (7 items listed, exact values not provided)
    • Inspection: pre-dispatch at seller premises (if ATC) and post-receipt at consignee site
    • Sample clause: 1 advance sample within 5 days of award; modification timeline 5 days; bulk supply must follow approved sample
    • Delivery: adjusted proportionally to quantity with minimum 30 days if extension is used

Terms & Conditions

  • Option Clause allows ±25% quantity change with corresponding delivery adjustment

  • Supply is restricted to goods; no installation services

  • Advance sample approval mandatory within 5 days of award with potential modifications

Important Clauses

Payment Terms

Not explicitly stated in the provided terms; payment terms will be governed by standard government procurement policies and contract specifics.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time is proportionate to quantity, with a minimum of 30 days.

Penalties/Liquidated Damages

Not specified in the excerpt; contract will define LD and penalties if deviations occur or timelines are missed.

Bidder Eligibility

  • Experience in supplying automotive spare parts (air cleaner elements, filters, pumps, and related assemblies)

  • Capability to meet pre-dispatch and post-receipt inspection requirements

  • Compliance with sample approval process and timely submission of advance sample

Past Similar Tenders (Historical Results)

5 found

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Posted: 28 December 2024
Closed: 18 January 2025
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Posted: 9 November 2024
Closed: 30 November 2024
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Closed: 30 December 2024
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Closed: 31 December 2024
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KANPUR NAGAR, UTTAR PRADESH

Posted: 5 June 2025
Closed: 26 June 2025
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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Air Cleaner Element JCB 3 nos wkspoffr_i@852 15
2 Fuel Filter JCB 3 nos wkspoffr_i@852 15
3 Fuel Filter with Fuel Pump JCB 4 nos wkspoffr_i@852 15
4 AC Pump JCB 3 nos wkspoffr_i@852 15
5 Hand Brake Assembly JCB 3 nos wkspoffr_i@852 15
6 Accelerator Cable JCB 3 nos wkspoffr_i@852 15
7 Hand Accelerator JCB 3 nos wkspoffr_i@852 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in similar automotive components supply

4

Financial statements (last 2-3 years)

5

EMD/Security deposit (as applicable in the tender terms)

6

Technical bid documents confirming product categories

7

OEM authorization or supplier certificates if required by terms

8

Any quality certifications demonstrated for air cleaner elements or fuel filters

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for air cleaner element tender in Indian Army 2025

Bidders must submit GST, PAN, experience certificates, and financials along with technical bids. Ensure OEM authorizations if required and confirm capability for pre-dispatch and post-receipt inspections. Include samples within 5 days of award and show compliance with the 25% option clause for quantity adjustments.

What documents are required for Indian Army automotive spares bid in 2025

Prepare GST certificate, PAN card, experience certificates for similar parts, financial statements, EMD documents, and technical bid. Include OEM authorizations if specified and quality certifications for air cleaner elements or fuel filters. Ensure post-receipt inspection readiness and sample approval commitment.

What are the technical specifications for fuel filter and pump tender 2025

Specifications focus on supply of fuel filter and fuel filter with fuel pump; no detailed numeric specs listed. Ensure compatibility with standard military-grade components, and align with sample approval criteria. Prepare to demonstrate conformity with contract samples and delivery conditions.

When is the delivery period for Indian Army automotive tenders 2025

Delivery starts after the last date of the original order delivery; if the option clause is exercised, the extended delivery period is recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the EMD required for Indian Army air spare parts tender 2025

EMD details are not specified in the provided terms. Bidder should verify current EMD requirements in the formal tender documentation and prepare to submit as per platform guidelines or contract norms.

How to handle sample approval for Indian Army procurement 2025

Submit 1 advance sample within 5 days of award; buyer will approve or request modifications within 5 days. If approval delays, delivery period is reset. Non-conformance may trigger new samples or contract termination; ensure all samples meet the contract framework.