GEM

Mahanadi Coalfields Limited Cooler Pump Piston and Adapter Parts Tender 2025 Odisha – ISI/IS 550 Compliant Goods Supply

Bid Publish Date

08-Dec-2025, 11:31 am

Bid End Date

19-Dec-2025, 11:00 am

Value

₹16,89,089

Location

ANGUL , ODISHA

Progress

Issue08-Dec-2025, 11:31 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

16

Category

COOLER PUMP PISTON, Part no.4434308

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: 15 specific part numbers for cooling system components, creating precise BOM.
  • • Brand/OEM specificity: Part numbers correspond to OEM-like components; ensure data sheet parity.
  • • Standards/Certification: Data sheet alignment; GST compliance; invoicing to consignee GSTIN.
  • • Delivery flexibility: ±25% quantity variation with calculated extension rules and 30-day minimum extension.
  • • Eligibility: Data sheet upload, certificate submission, and mismatch risk addressed in terms.
  • • Warranty/AMC: Not specified; verify with supplier terms and data sheet commitments.
  • • Penalties: Contract termination rights for delivery failure or non-compliance are explicit.
  • • Delivery/Installation: Focus on supply-only scope; no installation clause included.

Categories 33

AGITATORS EVAPORATOR SLIDER VALVES RUBBER GASKET MARINE TRANSPORT VEHICLE HYDRAULIC SYSTEM BULK MILK COOLER AXIAL SEAL MAGNET VALVE MARINE ENGINEER SHAFT SUPPLY HYDRO FLUID RING FIRE BREATHING APPARATUS HYDRAULIC CYLINDER PNEUMATIC GASKETS AND SEALS COMPRESSOR VERTICAL COOLER AIR CYLINDERS COOLER AIR COOLED ENGINE ENGINE SENSOR VALVE HYDRAULIC SEALING RING BRAIDED HOSE REFRIGERATION SYSTEM WIRE FILTER RETAINERS HYDRAULIC PART TURBINE PUMPS

Tender Overview

Organization: Mahanadi Coalfields Limited (a subsidiary of Coal India Limited). Procurement: supply of cooling system components including items like cooler pump piston (Part no.4434308), O-rings (Part nos.4153552, 4153547), hoses (YA00041590, TA66125, TA66126), evaporator (XB00001044), valve (XB00001045), thermosensors (XB00001052, XB00001061), motor (XB00001057), transistor (XB00001058), harness, wire, and bolts (XB00001049). Estimated value: ₹1,689,088.58. Location: Odisha (regional tenders under MCL). Category: Spare parts for cooling system and related components. Key differentiator: 15-item BOM with specific part numbers, data sheet alignment, and GST/compliance requirements. Context: Governed by GeM portal terms; emphasis on data sheet match and certificate uploads.

Technical Specifications & Requirements

  • Scope: Supply of Goods only; data sheet alignment mandatory.
  • Part numbers: 15 listed components (piston, O-rings, hoses, evaporator, valve, sensors, motor, transistor, harnesses, bolts).
  • Data Sheet: Must accompany bid; match with offered product specifications.
  • GST handling: Bidder to self-assess GST; reimbursement as per actuals or applicable rate (whichever is lower).
  • Invoicing: Invoice to be raised in consignee name with consignee GSTIN; GST portal payment proof required.
  • Delivery/Option Clause: Quantity variation up to ±25% at contract rates; delivery timing calculated per extended delivery rules with minimum 30 days.
  • Certification: Certificates/documents as per bid; missing certificates may lead to rejection.
  • Data integrity: Unexplained parameter mismatches may render bid invalid.
  • BOQ Status: 15 items but BOQ entries show N/A in quantity; bidders must infer from data sheet and item list.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders must verify and submit as per bid document.
  • Delivery: Extended delivery period rules apply; base delivery starts after last delivery order date.
  • Payment terms: GST invoicing per consignee GSTIN; payment processed per portal submission and GST confirmation.
  • Data Sheet submission: Mandatory; mismatch leads to rejection.
  • Warranty/Support: Not explicitly stated; ensure compliance with data sheet and supplier terms.
  • GST compliance: Self-check by bidder; reimbursement as per actuals or applicable rate (lower of quoted rate).
  • Contract termination: Buyer may terminate for non-compliance, delivery failure, insolvency, or bankruptcy.
  • Option clause: Quantity may vary by ±25% during contract and extended delivery periods; delivery time adjusted accordingly.

Key Specifications

  • 15 itemized cooling system components with exact part numbers

  • Estimated value: ₹1,689,088.58

  • Data sheet must match offered product specifications

  • Invoice to be raised in consignee name with consignee GSTIN

  • GST reimbursement as actuals or applicable rate

  • Delivery quantity variation up to ±25% with extended delivery rules

Terms & Conditions

  • EMD: Amount not specified; confirm required at bid submission

  • Delivery: Option clause allows ±25% quantity variation

  • GST: Self-assessment by bidders; reimbursement capped by actuals or lower rate

  • Data sheet: Mandatory; mismatch leads to rejection

  • Data integrity: Ensure data sheet matches product specifications

Important Clauses

Payment Terms

GST invoicing in consignee name with consignee GSTIN; GST portal payment proof required; reimbursement per actuals or applicable rate

Delivery Schedule

Quantity variation allowed up to 25%; delivery period calculated from last original delivery order date; minimum extension 30 days

Penalties/Liquidated Damages

Contract termination rights for non-delivery, delays, or material term breach; payment adjustments possible

Bidder Eligibility

  • SubmitDataSheetCompliantBid

  • GSTIN registered bidder with GST invoice capability

  • Capability to supply 15 catalogued spare parts with exact part numbers

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Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 COOLER PUMP PISTON, Part no.4434308 HEXAGON SCREW, Part no.VOE60112611 1 nos [email protected] 90
2 O RING, Part no.4153552 PROPELLER SHAFT, Part no.VOE15076938 1 nos [email protected] 90
3 O RING, Part no.4153547 HEXAGON SCREW, Part no.VOE60114447 1 nos [email protected] 90
4 HOSE, Part no.YA00041590 PROPELLER SHAFT, Part no.VOE15076943 1 nos [email protected] 90
5 COMPRESSOR, Part no.TA66124 HEXAGON SCREW, Part no.VOE60114447 1 nos [email protected] 90
6 HOSE, Part no.TA66125 JOINT, Part no.VOE15097814 1 nos [email protected] 90
7 HOSE, Part no.TA66126 SCREW, Part no.VOE15117505 1 nos [email protected] 90
8 EVAPORATOR, Part no.XB00001044 HEXAGON SCREW, Part no.VOE997465 1 nos [email protected] 90
9 VALVE, Part no.XB00001045 HEXAGON SCREW, Part no.VOE60114447 1 nos [email protected] 90
10 THERMO SENSOR, Part no.XB00001052 FILTER, Part no.VOE11431792 1 nos [email protected] 90
11 MOTOR, Part no.XB00001057 O-RING, Part no.VOE982737 1 nos [email protected] 90
12 TRANSISTOR, Part no.XB00001058 HOSE ASSEMBLY, Part no.VOE15023913 1 nos [email protected] 90
13 THERMO SENSOR, Part no.XB00001061 HOSE, Part no.VOE17224544 1 nos [email protected] 90
14 HARNESS,WIRE, Part no.XB00001064 HARNESS,WIRE, Part no.XB00001064 1 nos [email protected] 90
15 BOLT, Part no.XB00001049 HYDRAULIC VALVE, Part no.VOE17511833 2 nos [email protected] 90

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered products

4

Certificates/qualifications as per bid document

5

Experience certificates (if required by project scope)

6

Financial statements (if requested in terms)

7

OEM authorization (if required for branded items)

8

GST invoice templates and GST portal payment screenshots

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for cooling system components tender in Odisha 2025?

Bidders must submit a data sheet for each offered part number, GSTIN-based invoicing, and certificates listed in the terms. Ensure alignment of 15 item data sheets with Part nos. 4434308, 4153552, 4153547, YA00041590, TA66124, TA66125, TA66126, XB00001044, XB00001045, XB00001052, XB00001057, XB00001058, XB00001061, XB00001064, XB00001049. Delivery terms allow ±25% quantity variation.

What documents are required for the MCL cooling parts tender in Odisha?

Submit GST registration, PAN, data sheets for all offered parts, relevant certificates, any OEM authorizations if applicable, and financial statements if requested. Ensure GST invoice and portal payment screenshots are ready. Mismatch between data sheet and offered product can lead to bid rejection.

What are the delivery terms and quantity variation for this tender?

The contract allows up to ±25% quantity variation at the contracted rates. Delivery timelines extend from the last delivery order date with a minimum 30-day extension; extended time computed as (additional quantity / original quantity) × original period.

Which items are included in the 15-part BOM for this tender?

The BOM includes: cooler pump piston (Part no.4434308), O-rings (Part nos.4153552, 4153547), hoses (YA00041590, TA66125, TA66126), evaporator (XB00001044), valve (XB00001045), thermosensors (XB00001052, XB00001061), motor (XB00001057), transistor (XB00001058), harness, wire (XB00001064), bolt (XB00001049), with 15 total catalogued items; ensure exact data sheet alignment.

What are the GST-related payment terms for this supply contract?

GST must be self-assessed; reimbursement will be at actuals or the lower applicable rate. Invoices must be in the consignee's name with their GSTIN. GST portal payment screenshots are required along with the GST invoice.

What happens if data sheet parameters do not match the offered product?

Mismatches between data sheet and offered parameters render the bid liable for rejection. Bidders must ensure precise conformity of data sheets to the listed part numbers and cross-verify each specification before submission.

When is delivery expected after issuance of the original order?

Delivery period starts from the last date of the original delivery order. If the option clause is exercised, the extended delivery period applies; the minimum extension is 30 days, with calculations based on extra quantity versus original quantity.