GEM

Northern Coalfields Limited Lubricants Tender Transmission Oil & Hydraulic Oil ISO VG 68 680 2025

Bid Publish Date

21-Nov-2025, 3:33 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

EMD

₹56,498

Value

₹1,14,53,316

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue21-Nov-2025, 3:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

92400

Category

TRANSMISSION OIL C4 SAE 10

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: BIS licence and type test certificate required
  • • Technical standards: IS/ISO lubrication grades (C4 SAE 10, C4 SAE 30, ISO VG 68, ISO VG EP 680)
  • • Special clauses: Option Clause allowing ±25% quantity adjustment at contracted rates
  • • Eligibility: MSE preference available only to manufacturers of the offered goods
  • • Warranty/AMC: Warranty period as per product/spec terms post acceptance/installation
  • • Penalties: Not specified in data; delivery terms tied to contract durations
  • • Delivery: Goods supply only; detailed delivery schedule not disclosed
  • • Submission: Upload all certificates with bid; ensure BIS/type-test certificates are included

Categories 12

TRANSMISSION OIL LUBRICATING OILS MACHINE OIL LUBRICANT LUBE OIL CONING OIL PHOTOGRAPHIC CAMERAS HYDRAULIC LUBRICANT PRODUCT MOBIL OIL GEAR GEAR OIL

Tender Overview

Northern Coalfields Limited invites bids for the supply of specific lubricants including Transmission Oil C4 SAE 10, Hydraulic Oil ISO VG 68, Gear Oil Industrial ISO VG EP 680, and Transmission Oil C4 SAE 30. Estimated contract value is ₹11,453,316.00 with an EMD of ₹56,498. Scope is limited to the supply of Goods; delivery terms align with the option clause allowing up to 25% quantity variation at contracted rates. Certificates such as BIS licence and type-test are mandatory; MSE purchase preference applies with conditions on manufacturer status. No BOQ items listed. Location details are not disclosed in the available data.

  • Organization: Northern Coalfields Limited (Coal India Limited)
  • Product category: Lubricants & Oils (Transmission Oil, Hydraulic Oil, Gear Oil)
  • Estimated value: ₹11,453,316.00; EMD: ₹56,498
  • Delivery: Supply of goods only; option quantity adjustments up to 25%; delivery period governed by contract terms
  • Special clauses: BIS/type-test certificates required; MSE preference applicable; warranty as per product/spec terms

Technical Specifications & Requirements

  • Product names: Transmission Oil C4 SAE 10, Hydraulic Oil ISO VG 68, Gear Oil Industrial ISO VG EP 680, Transmission Oil C4 SAE 30
  • Certifications: BIS licence, type test certificate, and any other approvals specified in the product specification
  • EMD: ₹56,498; Estimated contract value: ₹11,453,316.00
  • Scope: Supply of Goods only; bidder must upload all required certificates with bid
  • Purchase preference: MSE as per policy; manufacturer eligibility for preference; traders excluded
  • Warranty: As per supplier warranty terms from acceptance/installation

Terms, Conditions & Eligibility

  • EMD: ₹56,498; payment terms unspecified in available data
  • Option Clause: Up to 25% quantity increase/decrease at contracted rates; extended delivery time formula applied
  • Delivery: From contract; exact delivery schedule not disclosed
  • Warranty: Per product/spec terms; post-acceptance warranty applicable
  • Documents: BIS licence, type test certificates, OEM authorizations if required, GST/PAN, financials
  • Purchase Preference: MSE-based; manufacturer must be provider of the offered goods
  • Exclusions: Traders excluded from MSE benefits

Key Specifications

  • Product names and categories: Transmission Oil C4 SAE 10, Transmission Oil C4 SAE 30, Hydraulic Oil ISO VG 68, Gear Oil ISO VG EP 680

  • Quantities/Value: Estimated contract value ₹11,453,316; EMD ₹56,498

  • Standards/Certification: BIS licence; type test certificate; OEM approvals as prescribed

  • Delivery scope: Supply of Goods only; installation/commissioning not indicated

  • Warranty: Per product/spec terms from acceptance or post-installation

  • Eligibility: Manufacturer eligibility essential for MSE preference; traders excluded

Terms & Conditions

  • Option clause allows ±25% quantity adjustment during and after contract

  • EMD payable amount ₹56,498; scopes to supply goods only

  • BIS licence and type test certificates required for bid submission

  • MSE purchase preference available to manufacturers; traders excluded

Important Clauses

Payment Terms

Not specified in available data; bidder must align with contract terms

Delivery Schedule

Delivery period as per contract; extended time calculations apply under option clause

Penalties/Liquidated Damages

Not specified; penalty terms to be defined in final contract

Bidder Eligibility

  • Manufacturer of the offered lubricant products to avail MSE purchase preference

  • Must upload BIS licence and type test certificates with bid

  • Experience in supplying lubricants to government/PSU or large industrial clients

Past Similar Tenders (Historical Results)

5 found

Transmission Oil IQC Servo Transdex,Transmission Oil API GL 4 SAE 75W 90,Steering oil SPIRAX S3 ATF

Indian Army

Posted: 26 November 2024
Closed: 17 December 2024
GEM

Transmission oils,Transmission oils,15w - 40 Diesel Engine Oil,Antiwear Hydraulic Oil (V3) as per I

Andaman Lakshadweep Harbour Works (alhw)

Posted: 23 June 2025
Closed: 2 July 2025
GEM

Hydraulic Oil SS32,Gear Box Grease EP 3,Gear Oil SAE80W90

Indian Coast Guard

CHENNAI, TAMIL NADU

Posted: 5 August 2025
Closed: 26 August 2025
GEM

ISO VG 320, AGMA 6EP grade gear oil, Make: Exxon Mobile

Nuclear Power Corporation Of India Limited

TIRUNELVELI, TAMIL NADU

Posted: 30 June 2025
Closed: 10 July 2025
GEM

Gear Oil Automotive SAE EP 90 GL-5

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 13 June 2025
Closed: 4 July 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar lubricant supply

4

Financial statements (last 2-3 years)

5

EMD instrument (DD/online payment receipt) for ₹56,498

6

BIS licence and type test certificates

7

OEM authorizations (if applicable)

8

Technical compliance certificates as specified in bid document

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for lubricant tender in India with NCL?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD ₹56,498, BIS licence, type test certificates, OEM authorizations if needed, and other certificates specified in the bid document.

How is the 25% quantity option applied in this lubricant tender?

The purchaser may increase/decrease order quantity up to 25% at contracted rates during/after contract; delivery time adjusts based on the formula (increased quantity/original quantity) × original delivery period, minimum 30 days.

What standards and certifications are required for the lubricants?

Bidders must provide BIS licence and type test certificates; product categories include Transmission Oil C4 SAE 10/30, Hydraulic Oil ISO VG 68, Gear Oil ISO VG EP 680, all with ISO/BIS compliance as per product specs.

When is the bidder eligibility determined for MSE preference in this tender?

MSE preference applies to manufacturers; if L-1 is not an MSE, MSE sellers within 15% of L-1 may be invited to match price for 25% of the total value.

What is the estimated contract value and the EMD amount for bidders?

Estimated contract value is ₹11,453,316.00; EMD payable amount is ₹56,498, to be submitted with bid in the prescribed mode.

What is the scope of supply for this tender in oil products?

Scope is limited to the supply of goods only; there is no installation or service component indicated in the available data.

Which lubricants are included in this tender by Northern Coalfields Limited?

Included products are Transmission Oil C4 SAE 10, Transmission Oil C4 SAE 30, Hydraulic Oil ISO VG 68, and Gear Oil Industrial ISO VG EP 680.

What certificates must bidders upload with the bid submission?

BIS licence and type test certificates are mandatory; other certificates as prescribed in the Product Specification and corrigenda must also be uploaded.