GEM

HPCL Rajasthan Refinery Facility Management Services Tender Barmer Rajasthan 2025 – EMD ₹8 Lakh, PBG 5%

Bid Publish Date

15-Nov-2025, 3:32 pm

Bid End Date

06-Dec-2025, 4:00 pm

Bid Opening Date

06-Dec-2025, 4:30 pm

EMD

₹8,00,000

Location

BARMER , RAJASTHAN

Progress

Issue15-Nov-2025, 3:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Fixed EMD amount: ₹8,00,000
  • • 2% security deposit with 5% PBG or 5% composite PBG option
  • • Completion within 12 months; mobilization within 15 days
  • • Price reduction for delays: 0.5% per week, max 5%
  • • Quantity/duration adjustment up to ±25%
  • • Integrity Pact mandatory for all bidders
  • • Excess settlement option for add-on charges with documentation
  • • Payment terms: 30 days RA bills, 45 days final bills

Categories 5

OTHER SERVICE ELECTRICAL SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT

Tender Overview

Organization: HPCL Rajasthan Refinery Limited, Barmer, Rajasthan. Procurement: Lump-sum Facility Management Services with residential and electrical services components; consumables bundled in contract cost. EMD: ₹8,00,000. Completion window: up to 12 months from PO date; mobilization within 15 days. Contract adjustments: quantity/duration may vary up to ±25%. Unique terms include an Integrity Pact requirement and an optional excess settlement clause for add-on charges. This tender targets vendors capable of integrated FM delivery in a refinery/industrial campus setting and expects adherence to SLA-based payment terms and risk-sharing through price reduction for delays.

Technical Specifications & Requirements

  • No technical specifications are published. However, core contractual mechanics are defined:
  • Completion period: 12 months from PO; Mobilization period: 15 days.
  • Price reduction for delays: 0.5% of total basic order value per week, up to a maximum of 5%; pro-rata for fractional days.
  • Payment terms: RA bills cleared in 30 days; final bill paid in 45 days after receipt of certified bills.
  • Security deposits and bank guarantees: 2% security deposit; 5% PBG or composite 5% in lieu of retention; option to combine as composite PBG.
  • Contractual flexibility: buyer can adjust quantity/duration by up to ±25% pre- and post-issuance of contract; bidders must accept revised scope.

Terms, Conditions & Eligibility

  • EMD: ₹8,00,000.
  • Security Deposit: 2% of total contract value; PBG: 5%; or Composite PBG option.
  • Price Reduction Clause: applies for delays; 0.5% per week up to 5% maximum.
  • Integrity Pact: bidders must upload signed Integrity Pact per Buyer policy.
  • Mobilization & Completion: mobilize within 15 days; complete within 12 months from PO.
  • Documentation: ensure submission of all certificates/documents sought in the bid, ATC, and corrigenda.
  • Payment SLA: follow 30/45 day payment terms for RA and final bills respectively.

Key Specifications

  • Service category: Lump Sum Facility Management with residential and electrical services

  • EMD: ₹8,00,000

  • Completion period: 12 months from PO

  • Mobilization period: 15 days from PO

  • Price reduction for delay: 0.5% per week, max 5%

  • Payment terms: 30 days (RA bills), 45 days (final bill)

  • Security deposits: 2%; PBG: 5% or composite option

  • Quantity/duration adjustment: ±25%

Terms & Conditions

  • EMD of ₹8,00,000 required to bid

  • Delivery window: 12 months; mobilize in 15 days

  • Payment: RA bills 30 days, final bills 45 days

Important Clauses

Payment Terms

RA bills paid within 30 days; final bill within 45 days from certified bills receipt

Delivery Schedule

Completion within 12 months from PO; mobilization within 15 days

Penalties/Liquidated Damages

Price reduction for delay at 0.5% per week, up to 5% of basic order value

Bidder Eligibility

  • Experience in facility management services for industrial or refinery campus

  • Demonstrated financial stability and turnover appropriate to contract value

  • Compliance with Integrity Pact and ATC/ corrigendum requirements

Past Similar Tenders (Historical Results)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar facility management services

4

Financial statements / turnover evidences

5

EMD submission confirmation (payment proof)

6

Technical bid documents demonstrating compliance with ATC

7

OEM authorizations (if applicable)

8

Signed Integrity Pact

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for HPCL Rajasthan FM services in Barmer 2025

To bid, submit EMD of ₹8,00,000 along with GST, PAN, and experience certificates; ensure Integrity Pact is signed; provide technical bid with compliance to terms ATC and corrigendum; mobilization within 15 days and completion within 12 months; adhere to ±25% scope flexibility.

What documents are required for Barmer facility management tender

Required documents include GST registration, PAN, audited financials, experience certificates for similar FM work, EMD payment proof, technical bid demonstrating scope, OEM authorizations if needed, and signed Integrity Pact; prepare all per Terms and Conditions and ATC.

What are the payment terms for RA bills and final bills

RA bills must be paid within 30 days of certified submission, while the final bill is paid within 45 days after receipt of certified bills by the Disbursement Section, as per SLA.

What is the price reduction for delay in delivery

Delays trigger a price reduction of 0.5% per week on the total basic order value, capped at 5%; applies to complete weeks and pro-rata for fractional days, on the undelivered portion.

What are the security deposit and PBG requirements

Bidder must furnish a 2% security deposit of total contract value; provide a 5% PBG or opt for Composite PBG of 5% in lieu of retention money; terms may be used in conjunction with the scope of works.

What qualifies for the ±25% quantity/duration adjustment

The buyer may adjust contract quantity or duration by up to ±25% at contract issuance and pre-issuance, requiring bidders to accept revised scope without dispute.