GEM

Gujarat Secondary and Higher Secondary Education Board Smart Cards/Tender 2025 Gandhi Nagar Gujarat ISI/ISO standards 2025

Bid Publish Date

25-Nov-2025, 5:46 pm

Bid End Date

16-Dec-2025, 12:00 pm

EMD

₹6,00,000

Value

₹4,00,00,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue25-Nov-2025, 5:46 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3000000

Bid Type

Two Packet Bid

Categories 8

RAIN COAT CENTRE TABLE CUSTOMIZED DECALS DISTILLATION PAPER AND PRINTING SERVICES CALENDAR BLANK FLASH CARDS CARDS

Tender Overview

The Gujarat Secondary and Higher Secondary Education Board (GSHSEB) seeks procurement related to smart cards/ID cards for mark sheets, certificates, exam results, lamination, packing, and dispatch/delivery in Gandhi Nagar, Gujarat. Estimated value is ₹40,000,000 with an EMD of ₹600,000. The contract allows a potential quantity or duration adjustment up to 25% at tender issue and post-issue. Bidders must submit EMD via Demand Draft payable to the Secretary, GSHSEB, Ganghinagar, and provide hardcopy within 5 days of bid end/opening. The scope includes card fabrication, lamination, packing, and dispatch services to support examination documentation workflow.

  • Location: Gandhinagar, Gujarat
  • Organization: Gujarat Secondary and Higher Secondary Education Board
  • Category: Smart Cards/ID Cards - Marksheet & Certificate; Lamination, Packing, Dispatch
  • Estimated value: ₹40,000,000; EMD: ₹600,000
  • Unique terms: up to 25% quantity/duration variation; excess settlement option for invoicing

Technical Specifications & Requirements

  • Product/service: Smart cards/ID cards, lamination and dispatch for marksheets/certificates, exam results, packing and delivery
  • EMD mechanism: ₹600,000 or equivalent via Account Payee DD payable to Secretary, GSHSEB, Gandhinagar; scanned DD proof must be uploaded; hard copy delivery within 5 days of bid end/opening
  • Payment/adjustment: Option clause allows up to 25% change in contract quantity/duration; excess settlement enables additional charges up to a defined percentage, with required supporting documents
  • Tender scope: Includes card manufacturing, lamination, packaging, and reliable dispatch to end recipients; no BOQ items provided
  • Delivery/installation: Not explicitly defined beyond dispatch; ensure readiness for nationwide school/board distribution

Terms, Conditions & Eligibility

  • EMD: ₹600,000 via DD; submit proof and deliver hard copy within 5 days of bid end/opening
  • Quantity/duration: Up to 25% increase/decrease allowed at contract issue and after
  • Acceptance of revised terms: Bidders must accept revised quantity/duration if issued
  • Documentation: Submit GST registration, PAN, experience certificates, financial statements, technical bid, OEM authorizations as applicable
  • Payment terms: Not explicitly stated; must align with DD-based EMD and contract provisions; ensure compliance with invoicing rules for excess settlement
  • Warranty/penalties: Not specified; bidders should clarify performance expectations in bid response

Key Specifications

  • Product: Smart cards/ID cards for mark sheets and certificates

  • Services: Lamination, packing, dispatch of exam-related documents

  • Estimated value: ₹40,000,000

  • EMD: ₹600,000

  • Delivery location: Gandhi Nagar, Gujarat (dispatch requirements to educational board)

Terms & Conditions

  • 25% quantity/duration variation allowed at contract issue

  • DD-based EMD submission with hardcopy delivery within 5 days

  • Excess settlement option with required invoicing documentation

Important Clauses

Payment Terms

EMD of ₹600,000 via DD; invoicing may include excess settlement charges up to a specified percentage; exact payment schedule not detailed in tender

Delivery Schedule

Dispatch to Gandhi Nagar, Gujarat; no explicit delivery timeline provided; bidders should confirm lead times in bid response

Penalties/Liquidated Damages

No explicit LD rate mentioned; bidders should seek clarity on penalties or performance guarantees in final bid

Bidder Eligibility

  • Experience in supplying smart card/ID card manufacturing or related document issuance services

  • Financial stability evidenced by audited statements

  • GST registration and PAN compliance

  • Ability to provide DD-based EMD and documentation as required

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar smart card/ID card procurement projects)

4

Financial statements (audited if available)

5

EMD proof (Account Payee Demand Draft payable to Secretary, GSHSEB, Gandhinagar)

6

Technical bid documents demonstrating capability for lamination, packing, and dispatch

7

OEM authorization or authorised dealer certificates (if applicable)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the smart card tender in Gandhinagar Gujarat 2025

Bidders must submit an EMD of ₹600,000 via Account Payee DD to the Secretary, GSHSEB, Gandhinagar, and upload scanned proof with the bid. Prepare GST, PAN, and relevant experience certificates, plus technical bid documents detailing lamination, packing and dispatch capabilities.

What documents are required for Gujarat board smart card procurement in 2025

Required documents include GST certificate, PAN card, audited financial statements, experience certificates for similar projects, EMD proof (DD), technical bid detailing lamination/packing/dispatch, and OEM authorizations if applicable to demonstrate manufacturing capability.

What are the delivery requirements for the Gandhinagar board card tender

Dispatch is to Gandhi Nagar, Gujarat; no explicit delivery timeline is stated. Bidders should confirm lead times in the bid and ensure packaging, lamination, and secure transit arrangements align with board expectations.

How does the 25% quantity variation clause affect bids for Gujarat board

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and after issuance. Bidders must acknowledge and accept revised quantities/durations, adjusting production plans and pricing accordingly.

What is the EMD amount for the Gujarat smart card tender 2025

The EMD is ₹600,000 payable via account payee DD to the Secretary, GSHSEB, Gandhinagar. A scanned DD proof must accompany the bid, with the hard copy delivered within 5 days after bid end/opening.

What are the expected lamination and packing requirements for exam cards

Bidders must demonstrate capability for card lamination, secure packing, and reliable dispatch of marksheets/certificates. Include process details, materials, quality checks, and packaging standards in the technical bid to ensure compliance.

Are there any standards or certifications required for Gujarat board tender

Specific standards are not listed in the available data. Bidders should reference typical government procurement expectations: ISO 9001 quality management, ISI/BIS certifications where applicable, and present OEM authorizations to validate manufacturing and quality capabilities.

What are the essential eligibility criteria for Gujarat board smart card contract

Eligibility includes demonstrated experience in similar card manufacturing or document dispatch projects, valid GST and PAN, sufficient financial strength, and ability to submit EMD and technical documents as required. Adherence to invoicing and delivery commitments is also critical.