GEM

Indian Army Kupwara Security & Stationery Supplies Tender 2025 - ISD Guidelines & Service Centre Requirements

Bid Publish Date

20-Nov-2025, 10:06 pm

Bid End Date

04-Dec-2025, 8:00 pm

Bid Opening Date

04-Dec-2025, 8:30 pm

Location

KUPWARA , JAMMU AND KASHMIR

Progress

Issue20-Nov-2025, 10:06 pm
AwardPending
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Quantity

85

Category

Binder Clip 32mm

Bid Type

Two Packet Bid

Categories 6

BITUMINOUS MATERIAL DISTRIBUTOR TALC CUTTER BINDER CLIP BACKHOE FILTER RETAINERS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a stationery and basic office supplies package at Kupwara, Jammu & Kashmir (PIN 193221). The procurement covers items including White Board 4 x 3 ft, Flex Board 8 x 8 ft, Talc Sheet, Glue Stick, 20 pieces x 15g, Tape 1/2 inch, Paper Cutter, Paper Pins, Binder Clips (32 mm) and related consumables. The contract emphasizes post-bid service support and mandatory pre-approval of samples and detailed designs, with ON-SITE or carry-in warranty considerations. Key differentiators include supply chain readiness, on-site service capability, and timely approval of advance samples and detailed drawings before bulk production.

Technical Specifications & Requirements

  • No item-level technical specs provided in the tender data; emphasis on process prerequisites:
  • Advance sample submission: 01 sample within 7 days of award; buyer to approve or list modifications within 10 days; bulk supply to conform to approved sample.
  • Detailed design drawings: submission within 7 days; buyer to approve or request modifications within 10 days; supply to follow approved drawings.
  • Inspection framework: post-receipt inspection at consignee site by Board of Officers; pre-dispatch inspection not mandated unless ATC specifies.
  • Service center readiness: functional service centre in each consignee state for carry-in warranty; if absent, must establish within 30 days; payment contingent on documentary evidence of the service centre.
  • General warranty/acceptance terms governed by buyer specifications and drawings.

Terms, Conditions & Eligibility

  • Service & Support: mandatory functional service centres in each consignee state; establishment within 30 days if not existing; payment after submission of service centre evidence.
  • Inspection: post-receipt inspection at consignee site by Board of Officers; pre-dispatch inspection not required unless ATC says otherwise.
  • Advance samples and detailed drawings: required within 7 days of award; buyer to reply within 10 days with approval or modifications; bulk supply aligned to approved samples/drawings.
  • Delivery and penalties: terms reference delivery period adjustments when buyer delays sample approvals; LD clauses not explicitly stated beyond contract-based deviations.
  • Compliance focus: adherence to buyer-specified framework and sample/drawing approvals; seller bears cost of any non-conforming samples.

Key Specifications

  • Product/service names: White Board 4 x 3 ft, Flex Board 8 x 8 ft, Talc Sheet, Glue Stick, Tape 1/2 inch, Paper Cutter, Paper Pins, Binder Clips 32 mm, Contains 20 Nos x 15g, Tape Half Inch

  • Quantities: 8 items listed; exact batch quantities not specified in the BOQ

  • Estimates: Estimated value not provided; EMD amount not disclosed

  • Category: Stationery and basic office supplies with ancillary items; no ISI/ISO references in data

  • Delivery/drawings: Detailed Design Drawings must be approved prior to fabrication; advance sample approval required

Terms & Conditions

  • Advance sample submission within 7 days of award with 10-day modification/approval window

  • Detailed design drawings to be submitted within 7 days with 10-day modification/approval window

  • Functional service centres must exist in each consignee state or be established within 30 days

Important Clauses

Payment Terms

Payment to be released after submission and verification of functional service centre evidence; no explicit milestone terms provided beyond serviceability condition.

Delivery Schedule

Delivery timeline tied to approval of advance samples and drawings; if buyer delays, delivery period will be reframed without LD for the period of delay in approval.

Penalties/Liquidated Damages

LD terms not numerically specified in data; contract may include LD for non-conforming samples or delayed approvals per buyer directives.

Bidder Eligibility

  • Functional service centre presence or capability to establish one in each consignee state within 30 days

  • Experience in supplying basic stationery and office consumables to government or large buyers

  • Ability to comply with advance sample approval and detailed design drawing submission timelines

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 White Board 4 x 3 ft White Board 4 x 3 ft 4 nos lpclk28amn 30
2 Flex Board 8 x 8 ft Flex Board 8 x 8 ft 1 nos lpclk28amn 30
3 Talc Sheet Talc Sheet 2 roll lpclk28amn 30
4 Glue Stick,Contains of 20 Nos x 15g Glue Stick,Contains of 20 Nos x 15g 3 box lpclk28amn 30
5 Tape Half Inch Tape Half Inch 25 nos lpclk28amn 30
6 Paper Cutter Big Paper Cutter Big 20 nos lpclk28amn 30
7 Paper Pin Paper Pin 20 pkt lpclk28amn 30
8 Binder Clip 32mm Binder Clip 32mm 10 pkt lpclk28amn 30

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office stationery/consumables supply

4

Financial statements (audited if available) for the last two years

5

EMD or security deposit documentation (as applicable to tender)

6

Technical bid documents demonstrating compliance to drawn drawings and samples

7

OEM authorizations or authorised distributorship certificates (if applicable to items)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the stationery tender in Kupwara 2025 with army requirements

Bidders must submit GST, PAN, experience certificates, financials, EMD, technical bid and OEM authorizations. Ensure functional service centre in Jammu & Kashmir or commit to establishing within 30 days. Provide advance sample within 7 days of award and detailed drawings within 7 days; approvals within 10 days.

What documents are required for Indian Army stationery tender in Jammu & Kashmir

Submit GST certificate, PAN, experience certificates for similar supply, last two years financial statements, EMD documentation, technical bid, and OEM authorization if applicable. Ensure service centre evidence if carry-in warranty is required and drawings/sample approvals as per ATC requirements.

What are the technical requirements for advance samples in this tender

Submit 1 advance sample within 7 days of award. Buyer will approve or specify modifications within 10 days. Bulk supply must conform to approved sample; if delays occur, the delivery period may be reframed with no LD during buyer delay.

When is the design drawings approval required for this Army procurement

Detailed Design Drawings must be submitted within 7 days of contract award. Buyer will approve or list modifications within 10 days. Supply must align with the approved drawings; deviations may lead to contract termination if not resolved.

What is the inspection process for delivered stationery items

Post Receipt Inspection will be conducted at the consignee site by the Board of Officers before acceptance. Pre-dispatch inspection is not required unless ATC specifies. Ensure goods meet contract drawings and approved samples to pass inspection.

What are the service centre requirements for this government tender

Bidder must have a functional service centre in each consignee state; if not, establish one within 30 days of award. Payment is released after documentary evidence of the service centre is submitted and verified by the buyer.

What delivery terms apply if buyer delays sample approval in this tender

If the buyer delays approval of advance samples, the delivery period is refixed for the period of delay with no Liquidated Damages. Ensure timely communication and re-confirmation of revised delivery timelines.

What is the scope of items covered by this Indian Army tender in Kupwara

The scope includes White Board 4x3 ft, Flex Board 8x8 ft, Talc Sheet, Glue Stick, 20 Nos x 15g items, Tape 1/2 inch, Paper Cutter, Paper Pins, Binder Clips 32 mm, Video-taped or listed consumables, with related stationery and accessories.