GEM

Western Railway housekeeping and Pest Control tender Mumbai Maharashtra 2025 ISI practised services

Bid Publish Date

28-Nov-2025, 7:42 pm

Bid End Date

19-Dec-2025, 8:00 pm

EMD

₹36,700

Value

₹18,32,161

Location

MUMBAI , MAHARASHTRA

Progress

Issue28-Nov-2025, 7:42 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Detailed EMD option: FDR submission in the name of Senior Divisional Finance Manager, Western Railway, Mumbai Central
  • • 25% contract quantity/duration variation allowed at contract issue and post-award
  • • Excess settlement mechanism: add-on charges allowed with documentary support
  • • Performance security allowed as FDR in lieu of PBG; hard copy due within 15 days
  • • SOW/ATC/SLA attachments govern service levels, response times, and reporting
  • • No BOQ items; scope is service-based for housekeeping and pest control at TMS Control office
  • • Location-specific: Mumbai Division, Western Railway, Maharashtra

Categories 7

BRINJAL FLORICULTURE AND SILVICULTURE BIRD SPIKE OFFICE MANAGEMENT FACILITY SERVICE SERVICES TREES, PLANTS AND SHRUBS HOSPITALITY RELATED SERVICES

Tender Overview

Organization: Western Railway, Indian Railways; Product/Service: Comprehensive housekeeping and pest control services for the TMS Control office, BCT, Mumbai Division. Location/Area: Mumbai, Maharashtra 400002. Duration: 2 years; Estimated Value: ₹1,832,160.59; EMD: ₹36,700. Scope targets office hygiene and pest management across Western Railway’s Mumbai Division premises, including TMS Control office. Key differentiator: contract includes 25% quantity/duration variation, and optional excess charge settlement with documented disclosures. Unique aspect: FDR-based EMD and security deposit options enable flexible bid security. Overall, tender emphasizes service delivery cadence, documentation rigor, and compliance with GeM terms.

Technical Specifications & Requirements

  • No formal BOQ items available; scope centers on service delivery for housekeeping and pest control.
  • Expected deliverables include routine cleaning, sanitation, trash removal, rodent/insect control, and hygiene monitoring at the TMS Control office BCT.
  • EMD: ₹36,700; Payment security via Fixed Deposit Receipt (FDR) in the name of Senior Divisional Finance Manager, Western Railway, Mumbai Central; FDR must be uploaded and hard copy delivered within stipulated days.
  • SOW and ATC attachments define required performance standards, response times, and reporting formats; non-upload of required certificates may lead to rejection.
  • No fixed BOQ quantity; contract can be adjusted up to 25% during issuance or post-award.

Terms, Conditions & Eligibility

  • Option Clause: contract quantity/duration may be increased or decreased up to 25%; bidder must accept revised scope.
  • Excess Settlement: service providers may claim additional charges up to a specified percentage of item-level value with proper documentation; total invoice must stay within allowed excess percentage.
  • EMD/PBG: bidder may submit EMD via FDR; successful bidder may use FDR as security instead of PBG; delivery of original FDR within 15 days post-award.
  • Certificates and documents required per bid document/ATC; non-submission leads to rejection.
  • No explicit payment schedule beyond standard GeM terms; bidders should prepare for timely payments post-delivery per contract terms.

Key Specifications

  • Service category: Comprehensive housekeeping and pest control

  • Locations: TMS Control office BCT, Mumbai Division, Western Railway

  • EMD: ₹36,700; security via FDR accepted

  • Option clause: +/-25% scope adjustment

  • Excess settlement: add-on charges allowed with documentation

  • SOW/ATC/SLA: attachments govern performance metrics and reporting

  • Delivery/execution windows: not explicitly stated; ensure compliance with GeM terms

Terms & Conditions

  • EMD via Fixed Deposit Receipt acceptable with withdrawal restrictions documented

  • Contract quantity/duration can vary up to 25% at issue and after award

  • Excess settlement mechanism requires documented supporting documents

  • FDR for security deposit must be delivered with hard copy within specified timelines

  • Non-submission of required certificates may lead to bid rejection

Important Clauses

Payment Terms

No explicit schedule; bidders should anticipate standard GeM payment terms post-delivery and compliance with contract SLA

Delivery Schedule

Not fixed in data; bidders must align with Western Railway SOW/SLA attachments and onboarding timeline

Penalties/Liquidated Damages

Not detailed in provided data; refer to SOW/SLA for LD/penalty structures

Bidder Eligibility

  • Experience in providing housekeeping and pest control services to large urban facilities

  • Valid GST registration and financial stability demonstrated in last 3 years

  • Ability to furnish EMD via FDR and meet security deposit requirements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar housekeeping/pest control services

4

Financial statements (last 3 years) demonstrating stability

5

EMD submission document (FDR or online payment receipt)

6

Technical bid document and conformity certificates

7

OEM authorizations (if applicable) and service team certifications

8

Any ATC/As per terms attachments referenced in tender

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for housekeeping pest control tender in Mumbai Western Railway 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per the Terms. Include FDR-based EMD and, if chosen, applicable PBG alternatives. Ensure submission of SOW/ATC/SLA attachments and OEM authorizations; conform to 25% variation clause and excess settlement rules.

What documents are required for Mumbai Western Railway housekeeping bid 2025?

Required documents include GST certificate, PAN, last 3 years financials, experience certificates for similar work, EMD submission (FDR or online), technical bid and conformity certificates, ATC attachments, and OEM authorizations if applicable. Ensure hard copy delivery of FDR within 15 days of award.

What are the technical standards for pest control in this tender?

The tender references SOW/SLA attachments defining service levels; however no explicit national standard is listed in available data. Bidders should rely on Western Railway SOW and ATC documents for required pest control methods, reporting formats, and response times.

When is the contract duration and option for extension in Mumbai tender?

Initial contract duration is 2 years with a permissible 25% variation in quantity or duration at the time of contract issue and post-award. Any extension must be accepted by bidders, with revised scope documented in the contract amendment.

What is the EMD amount and acceptable payment security for this bid?

EMD amount is ₹36,700. Bidders may submit the EMD as a Fixed Deposit Receipt in the name of Senior Divisional Finance Manager, Western Railway, Mumbai Central, with hard copy delivered within 5 days of bid end date.

What is the excess settlement mechanism in this Western Railway tender?

Excess settlement allows additional charges up to a specified percentage of item-level total value, with mandatory supporting documents. The total invoice, including excess charges, cannot exceed the defined excess percentage, and bidders must declare applicability during invoice creation.

What are the security/penalty provisions for non-performance in Mumbai Western Railway bid?

Penalties or LD terms are not detailed in the provided data; bidders should review the SOW/SLA attachments and GeM terms for LD calculations, performance bonds, and remedy periods applicable to housekeeping and pest control services.

How to submit FDR-based EMD and when to provide hard copy?

Submit scanned proof of the FDR with the bid; hard copies must be delivered to the Buyer within 15 days of award. The FDR should name the bidder and include withdrawal conditions certified by the bank.