GEM

Border Security Force Compact PA System Tender 2025 BSF Procurement Compact PA System with Accessories

Bid Publish Date

08-Nov-2025, 6:17 pm

Bid End Date

29-Nov-2025, 7:00 pm

Bid Opening Date

29-Nov-2025, 7:30 pm

Location

KISHANGANJ , BIHAR

Progress

Issue08-Nov-2025, 6:17 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Border Security Force (BSF) invites bids for a Compact PA System with Accessories under a Central Armed Police Forces procurement in 2025. The scope includes a complete compact public address setup and required accessories, with an emphasis on rapid deployment capability. While the BOQ shows no itemized quantities, the tender emphasizes flexibility via an option clause allowing quantity variation up to 25% of the bid quantity at contracted rates. Bidders should focus on delivering a turnkey audio solution suitable for mobile operations, with emphasis on portability, reliability, and compatibility with standard BSF field deployments. The unique clause requires compliance with the option-based delivery schedule and careful alignment to the original delivery period, with a minimum extension protocol of 30 days when applicable. The tender highlights the government procurement context and the need to adhere to the buyer’s quantity-flexibility framework.

Technical Specifications & Requirements

  • Product: Compact PA System with Accessories (no BOQ items available; no explicit specs disclosed)
  • Category: Public address / audio communication system for field deployment
  • Key terms: Flexible quantity up to 25%; delivery period adjusted from last delivery order date; extension logic: (additional quantity/original quantity) × original delivery period, minimum 30 days; extension allowed during currency of contract
  • Compliance: Bidders must comply with option clause; no detailed technical standards provided in the tender data
  • Context: BSF procurement under Central Armed Police Forces to support rapid, mobile audio deployments; emphasis on turnkey setup and compatibility with field operations

Terms, Conditions & Eligibility

  • EMD: Not specified in the data provided; bidders should verify during bid submission
  • Delivery: Delivery period initiated from the last date of original delivery order; extension follows the option clause with minimum 30 days
  • Payment Terms: Not disclosed in data; bidders should confirm with tender documents
  • Documents: Standard eligibility and compliance certificates; GST, PAN, and experience may be required per terms; OEM authorizations if applicable
  • Warranties: Not specified in the data; bidders must seek explicit warranty terms in official tender documents
  • Penalties: Liquidated damages or penalties not detailed; confirm in terms and conditions
  • Qualification: No explicit technical specifications; bidders should demonstrate capability for portable PA systems suitable for BSF operations

Key Specifications

    • Product/service: Compact PA System with Accessories
    • Quantity: Not specified in BOQ; subject to 25% quantity variation per option clause
    • Standards/Certifications: Not specified in tender data; bidders should reference standard IS/IEC guidelines if applicable
    • Performance: Portability and field-deployable audio coverage; no explicit wattage or speaker specs disclosed
    • Delivery: Schedule linked to last original delivery order date; minimum 30-day extension if option clause exercised

Terms & Conditions

  • Option Clause permits +/- up to 25% quantity variation at contracted rates

  • Delivery period begins after original delivery order; extensions follow a defined formula

  • EMD and payment terms require confirmation in tender documents; verify GST/PAN submissions

Important Clauses

Delivery Schedule

Delivery starts from last date of original delivery order; additional time calculated by (additional quantity ÷ original quantity) × original delivery period with a minimum 30 days; extension can be used during currency of contract

Option Clause

Purchaser may increase/decrease quantity up to 25% at bid time and during contract currency at contracted rates

Payment Terms

Not disclosed in available data; bidders must refer to official tender documents for advance, milestone, and final payment terms

Bidder Eligibility

  • Experience in supplying portable PA systems or similar audio-visual equipment to government bodies

  • Financial stability demonstrated by recent financial statements

  • GST registration and PAN details valid for government procurement

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar portable PA system supply

4

Financial statements demonstrating stability (latest audited/organization-submitted)

5

EMD submission proof (amount not specified in data; verify in tender)

6

Technical bid documents outlining system components (PA unit, speakers, mics, cables, case/transport)

7

OEM authorization/agent certificates (if applicable)

Frequently Asked Questions

Key insights about BIHAR tender market

What documents are required for the BSF compact PA system tender in 2025?

Bidders must submit GST registration, PAN, experience certificates for similar portable PA systems, financial statements, EMD proof, technical bid detailing components (PA unit, speakers, microphones, cables, transport case), and OEM authorizations if applicable. Ensure alignment with the option clause and delivery terms in the tender documents.

How does the 25% option clause affect delivery quantities for the BSF bid?

The purchaser may increase or decrease bid quantity by up to 25% at contract award and during the contract currency at contracted rates. Delivery timing adjusts from the last delivery order date, with the extension formula providing at least 30 days unless the original period exceeds that.

What are the delivery timing rules under the BSF PA system tender?

Delivery begins from the last date of the original delivery order. If the option clause is exercised, the extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend to the original delivery window.

What technical specifications are required for the BSF compact PA system?

The tender data does not specify exact wattage or speaker specs. Bidders should provide a turnkey portable PA system with complete equipment lists (unit, speakers, mics, cables, case) and ensure compatibility with BSF field deployments; reference any standard audio-visual benchmarks in your proposal.

What are the payment terms for the BSF PA system procurement?

Official payment terms are not disclosed in the provided data; bidders must consult the tender documents for milestones (advance, progress, and final payment) and applicable payment timelines once the contract is awarded.

How can bidders ensure eligibility for the BSF government PA system tender 2025?

Meet mandatory eligibility criteria including valid GST, PAN, demonstrable experience in government portable audio deployments, and financial stability. Provide OEM authorizations if you are not the OEM to strengthen compliance and ensure adherence to the option and delivery clauses.

What is the scope of supply for the BSF portable PA system bid?

Scope includes a complete compact PA system with accessories suitable for rapid BSF deployment. While BOQ items are not listed, suppliers should present a full system package, including all required accessories and transport-ready packaging, with emphasis on portability and field reliability.

When will the BSF procurement notice for the PA system open for bidding?

The data provided does not include start/end dates. Bidders should monitor the BSF procurement portal and the official tender release for the current cycle, ensuring submission aligned with the option-based delivery schedule and required documents.