GEM

Indian Air Force Headset with Throat Microphone Tender 2025 Department of Military Affairs - 25% Quantity Option & Delivery Terms

Bid Publish Date

05-Dec-2025, 5:54 pm

Bid End Date

16-Dec-2025, 6:00 pm

Progress

Issue05-Dec-2025, 5:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Categories 2

AUDIO EQUIPMENT STETHOSCOPE

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for a Headset with throat microphone. The tender explicitly notes a flexible quantity option of up to 25% increase or decrease at contracted rates, impacting delivery planning. While exact start/end dates and estimated value are not disclosed, the procurement targets standard military-grade headsets, emphasizing throat microphone compatibility and secure communications. The governing clause permits extension of delivery time based on the option formula and ensures minimum additional time of 30 days. This ATC-driven opportunity requires bidders to align with the Purchaser’s quantity variation and delivery extension framework, making supplier readiness and scalable capacity critical.

Key differentiators include the option-to-adjust volumes during both initial and extended periods at same contracted rates, and a delivery period tied to the last date of the original (or extended) delivery order. The procurement context centers on military communications equipment, with emphasis on reliability, interoperability, and compliance with specified ATC terms. Bidders should prepare for variable ordering quantities and plan logistics accordingly.

Technical Specifications & Requirements

  • Product: Headset with throat microphone for IAF communications
  • Category: Military-grade audio device; compatibility with secure communication systems
  • Quantity: Up to 25% variation (increase/decrease) of bid/contracted quantity
  • Delivery: Commences after the last date of the original delivery order; adjusted per the option clause with a minimum 30 days addition
  • Delivery extension: Calculated as (Increased quantity ÷ Original quantity) × Original delivery period
  • Conditions: Must comply with buyer ATC terms and price at contracted rates; no fixed minimum delivery window stated
  • Documentation: Prepare for standard bid documents and ATC compliance; OEM authorization may be required
  • Standards: Not specified in data; assume standard military audio interoperability expectations
  • BOQ: No items listed; indicate readiness to supply headset assemblies and throat microphone components

Terms, Conditions & Eligibility

  • Quantity variation: Purchaser may adjust quantity by up to 25% of bid/contracted quantity
  • Delivery period: Starts from last date of original delivery order; minimum additional time is 30 days if extended
  • Delivery calculation: Additional time = (Increased quantity ÷ Original quantity) × Original delivery period
  • Contract pricing: Adjustments permitted at contracted rates for added quantity
  • Bidders must comply with these ATC terms; ensure capacity planning for potential order fluctuations

Key Specifications

  • Product/service: Headset with throat microphone

  • Quantity details: Up to 25% variation of bid quantity

  • Delivery terms: commence from last date of original delivery order; extended period with minimum 30 days

  • Pricing: contracted rates applicable for additional quantity

  • Standards/certifications: Not specified in data; ensure interoperability readiness

Terms & Conditions

  • Quantity variation up to 25% with same contracted rates

  • Delivery period tied to last date of original/extended order plus minimum 30 days

  • ATC terms must be complied with by bidders

Important Clauses

Payment Terms

Not explicitly specified in data; bidders should seek ATC details and standard government payment terms during bid submission

Delivery Schedule

Delivery begins after the last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days

Penalties/Liquidated Damages

Not provided; bidders should review ATC for LD terms and performance bonds during tender engagement

Bidder Eligibility

  • Experience in supplying military-grade audio devices or defense communications equipment

  • Demonstrated capability to scale production for up to 25% quantity variation

  • Valid GST registration, PAN, and financial documentation as per T&Cs

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Historical Data

Required Documents

1

GST registration

2

PAN card

3

Experience certificates (military/defense hardware preferred)

4

Financial statements (latest, demonstrating financial stability for military procurement)

5

EMD/Security deposit (as applicable per rule; amount not specified in data)

6

Technical bid documents and compliance statements

7

OEM authorization / manufacturer authorization for headset with throat microphone

8

Any ATC-specific documents uploaded by the buyer

Frequently Asked Questions

How to bid for the Indian Air Force headset tender in 2025?

Bidders should submit GST, PAN, experience Certificates, financial statements, EMD, technical compliance, and OEM authorizations. Ensure ATC terms are met and demonstrate capacity for up to 25% quantity variation. Prepare for delivery calculations per the extended delivery clause and price at contracted rates.

What documents are required for the headset tender submission in India?

Required documents include GST registration, PAN, experience certificates, latest financial statements, EMD documentation, technical bid, OEM authorization, and any ATC-specific submissions. Prepare backup compliance certificates and supplier registration details to ensure a complete bid package.

What are the delivery terms for the IAF throat microphone headset tender?

Delivery begins from the last date of the original delivery order. If quantity increases, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Ensure readiness for potential 25% quantity variation.

What standards or certifications are required for the headset bid?

The tender data does not specify standards; bidders should confirm interoperability and any defense-grade compliance during ATC review. Prepare OEM authorization and compliance documentation to demonstrate product conformity with defense communication requirements.

What is the scope of quantity variation in this procurement?

The purchaser reserves the right to vary the order quantity by up to 25% of the bid quantity at contracted rates. This applies to both initial placement and during the currency of the contract, necessitating scalable production planning.

When should bidders expect ATC terms and compliance details for submission?

ATC terms are embedded in the buyer-specified terms; bidders should view the ATC document uploaded by the purchaser and align their bid with the specified variations, delivery extensions, and pricing protections to remain compliant.

How to demonstrate capability for defense-grade headset supply?

Provide prior experience certificates for military/defense hardware, OEM authorizations, and proof of scalable manufacturing. Include references to similar projects, capacity planning for 25% quantity variation, and compliance with communication equipment standards.

What are the payment terms for the IAF headset procurement?

The tender data does not include explicit payment terms; bidders should await ATC guidance or procurement office confirmation. Prepare for standard defense contract terms, including milestone-based payments and compliance with government payment policies.

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