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Indian Oil Corporation Limited Swellore Pump Spares Tender 2025 – Quantity Flexibility & Delivery Terms

Bid Publish Date

28-Nov-2025, 12:00 pm

Bid End Date

12-Dec-2025, 5:00 pm

Location

VADODARA , GUJARAT

Progress

Issue28-Nov-2025, 12:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Oil Corporation Limited. Product/Service: Swellore Pump Spares. Estimated Value: Not disclosed. Location: Not disclosed in the tender metadata. This procurement focuses on pump spare parts for Swellore pumps, with no BOQ items available and no specifications published. A notable differentiator is the explicit option clause allowing ±25% quantity adjustments at contractually agreed rates, with a delivery timeline tied to the last delivery date. The tender emphasizes flexibility in order quantity and delivery, indicating a buyers' market approach where scope may expand within the same contract terms.

Technical Specifications & Requirements

  • No technical specifications or BOQ items are provided. Until further addenda, bidders should rely on the organization’s standard pump spare parts catalog and align with IOC’s internal maintenance standards for Swellore pumps.
  • If available later, expect standard industry parts such as gaskets, seals, impellers, bearings, and seals compatible with Swellore design.
  • Potential requirements may encompass material compatibility, interchangeability with existing IOC spares, and adherence to internal quality checks. Bidders should prepare technical capability documents demonstrating proposed parts compatibility with IOC pump models and common OEM interchangeability.
  • Documentation should include supplier capability, minimum lead times, and a commitment to supply at contractually defined unit prices for extended quantities.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at the time of placement and during contract currency.
  • Delivery Period: Commences from the last date of original delivery order; extended time calculated as (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Bidders must comply with these terms and demonstrate readiness to adapt to quantity fluctuations and delivery extensions within the specified formula.

Key Specifications

  • Product/service names: Swellore Pump Spares (no BOQ items published)

  • Estimated value: Not disclosed

  • Delivery terms: 25% quantity variation permissible; delivery period tied to original order date

  • Category: Pump spare parts; potential items include gaskets, seals, impellers, bearings (speculative until specs released)

  • Standards/certifications: Not specified in current tender data

  • Warranty/AMC: Not specified in current tender data

Terms & Conditions

  • Option to modify quantity by up to 25% during contract and at placement

  • Delivery period aligns to last date of original order with calculated extension formula

  • Bidders must adhere to all Buyer Added Terms and ATC documents when submitted

Important Clauses

Option Clause

Purchaser may adjust quantity ±25% at contract, with prices fixed for the contracted quantity; additional time computed per formula, minimum 30 days

Delivery Schedule

Delivery begins from last date of original delivery order; extended period calculated as (Extended quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

Not specified in available terms; bidders should monitor ATC for any LD provisions

Bidder Eligibility

  • Demonstrated capacity to supply pump spare parts for comparable IOC projects

  • GST registration and valid PAN

  • Experience certificates in pump spares procurement or related maintenance contracts

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (related to pump spares or similar procurement)

4

Financial statements (as applicable)

5

EMD/Security deposit documents (if required by IOC)

6

Technical bid documents (including product catalogs, OEM authorizations if applicable)

7

OEM authorizations or distributorship proof (if required by IOC)

Frequently Asked Questions

How to bid in IOC Swellore pump spares tender 2025?

Bidders should submit GST and PAN, experience certificates, financials, EMD documents, and Technical bid with OEM authorizations if required. Ensure adherence to the 25% quantity variation option and the delivery formula linked to the original delivery order. Prepare catalogues showing compatibility with Swellore pumps.

What documents are required for IOC pump spares procurement

Required documents include GST certificate, PAN, experience certificates in pump spares, financial statements, EMD/security deposit, technical bid, and OEM authorizations or distributorship proofs as applicable. These materials verify capability, compliance, and financial stability for IOC procurement.

What are the delivery terms for IOC Swellore spares tender

Delivery starts from the last date of the original order. If quantity increases, the extended time equals (Extended quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend time up to the original delivery period.

What does the 25% option clause mean for bidders

The purchaser may increase or decrease the bid quantity by up to 25% during contract placement and throughout the contract. Prices remain at contracted rates; delivery flex adjusts per the formula and schedule.

Which standards or certifications are required for pump spares

Current tender data do not specify standards; bidders should reference IOC internal maintenance standards and provide OEM compatibility proof and relevant certifications with their bid, awaiting IOC update on exact standards.

When is the bid submission deadline for IOC pump spares

Bid deadline details are not published in the provided data. Bidders should monitor the tender portal for updates and ATC attachments uploaded by the buyer before submission, ensuring compliance with all required documents.

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