GEM

Indian Army Stage Setup and Event Services Tender Baramulla Jammu & Kashmir 2025

Bid Publish Date

22-Nov-2025, 8:41 pm

Bid End Date

02-Dec-2025, 9:00 pm

Location

BARAMULLA , JAMMU AND KASHMIR

Progress

Issue22-Nov-2025, 8:41 pm
AwardPending
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Quantity

11

Category

Stage setup incl lights DJ etc

Bid Type

Two Packet Bid

Categories 3

TRANSPORTATION DECORATION ADVERTISEMENT

Tender Overview

The opportunity is with the Indian Army under the Department Of Military Affairs for a comprehensive event services package in Baramulla, Jammu & Kashmir (193101). The procurement covers multiple service lines including stage setup with lights and DJ, decoration and flags, printing/advertising, refreshments and catering, prizes and momentous items, guest honorarium, photography/videography (drone), martyr tribute segment, volunteer and security expenses and transportation/logistics. While exact quantities and estimated value are not disclosed here, the tender emphasizes a broad, integrated event management scope with a single contracted supplier. A notable KYC element is the option clause allowing quantity adjustments of up to 25% and a flexible delivery window calculated by a defined formula. This tender requires adherence to this clause and all terms during contract execution.

Technical Specifications & Requirements

  • Service categories include: stage setup, lights, DJ, decoration, printing and advertisement, catering, catering support, prizes, momentous items, and photography/drone videography.
  • No explicit technical specifications or IS/ISO standards are listed in the data; bidders should assume standard event management capabilities and compliance with the option clause.
  • Delivery timeline is derived from the original delivery order and extended delivery period; additional time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • BOQ items exist but are marked as N/A, indicating potential flexible scope within the 11-item framework.
  • Emphasis on coordination for security, transport, and on-site logistics as part of the contract deliverables.

Terms, Conditions & Eligibility

  • The buyer has an Option Clause allowing up to 25% quantity increase or decrease during and after the contract at contracted rates.
  • Delivery period calculations must commence from the last date of the original delivery order; any extension follows the same logic with a minimum of 30 days.
  • Key payment terms, EMD amount, and detailed eligibility criteria are not disclosed in the provided data; bidders should seek clarifications as part of pre-bid inquiries.
  • Bidders must comply with the option clause and demonstrate capability to manage an integrated event management contract covering multiple service lines.
  • Ensure readiness for logistics, security and VIP-related requirements inherent to Army events.

Key Specifications

  • Service categories: stage setup, lighting, DJ, decoration, flags, printing/advertisement, catering, prizes, guest honorarium, photography/videography (drone), martyr tribute, volunteer and security expenses, transportation/logistics

  • Estimated value and quantities: not disclosed; BOQ items are listed as N/A

  • Delivery timeline: provider must follow delivery period calculation; minimum extension time is 30 days

  • Standards/quality: not specified in tender data; ensure compliance with general government event management norms

  • Vendor capabilities: integrated event management across 11 items; include on-site coordination, security, VIP handling

Terms & Conditions

  • Option Clause allows ±25% quantity change at contracted rates

  • Delivery time extensions based on a defined formula with 30-day minimum

  • No explicit EMD amount or payment terms disclosed; seek clarification

Important Clauses

Payment Terms

Not disclosed in current data; bidders should obtain exact payment schedule and milestones during tender clarification.

Delivery Schedule

Delivery period to commence from the last date of original delivery order; extended time formula applies with a minimum of 30 days.

Penalties/Liquidated Damages

Not specified; bidders should confirm LD terms and performance bond requirements during bid process.

Bidder Eligibility

  • Experience in delivering multi-service event management contracts for government or defense-related events

  • Financial capacity demonstrated by stable annual turnover in last 2-3 years

  • Ability to manage security, logistics, VIP handling, and drone photography within a single contract

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Stage setup incl lights DJ etc As per PDF File 1 set krashyaprajora 30
2 Decoration and flags As per PDF File 1 set krashyaprajora 30
3 Cultural customs and props As per PDF File 1 set krashyaprajora 30
4 Printing and advertisement expenses As per PDF File 1 set krashyaprajora 30
5 Refreshment and catering As per PDF File 1 set krashyaprajora 30
6 Prizes and Momentous As per PDF File 1 set krashyaprajora 30
7 Chief guest and artist honorium As per PDF File 1 set krashyaprajora 30
8 Photography and videography using drone As per PDF File 1 set krashyaprajora 30
9 Martyrs tribute segment expenses As per PDF File 1 set krashyaprajora 30
10 Volunteer and security expenses As per PDF File 1 set krashyaprajora 30
11 Transportation and logistic expenses As per PDF File 1 set krashyaprajora 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar event management and multi-service contracts

4

Financial statements (last 2-3 years) demonstrating financial stability

5

EMD/Security deposit documents (as applicable in full tender terms)

6

Technical bid documents demonstrating compliance with service scope

7

OEM authorizations for any branded equipment or services (if required)

8

Any previous project completion certificates or reference letters

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army event services in Baramulla 2025 tender

Bidders should submit GST, PAN, experience certificates, financial statements, EMD documents, and technical bid demonstrating multi-service event management capability. Ensure compliance with the option clause allowing ±25% quantity changes and prepare for delivery timeline calculations with a 30-day minimum extension. Clarify any missing EMD and payment terms during pre-bid inquiries.

What documents are required for Baramulla event tender submission 2025

Required documents include GST registration, PAN card, last 2-3 years of financial statements, experience certificates for similar events, EMD submission proof, technical bid documents, and OEM authorizations if branded equipment is used. Include project references and certifications to demonstrate capability for stage, lights, catering, and security services.

What are the delivery schedule terms for army event contracts in Baramulla

Delivery schedule follows the last date of the original delivery order; any extension uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. This applies to all 11 items under the integrated event management scope.

Which services are included in the Baramulla army event tender 2025

The scope includes stage setup with lights and DJ, decoration, flags, printing/advertisement, refreshments and catering, prizes, guest honorarium, drone photography/videography, martyr tribute segment, volunteers, security, and transportation/logistics, forming an integrated event management contract.

What is the minimum requirement for experience in this Baramulla tender

Bidders should demonstrate experience managing multi-service government or defense events, with project references and certifications. While exact years are not specified, references to similar scale events and compliance with security/logistics expectations are essential for eligibility.

What are the key eligibility criteria for Baramulla army event bid 2025

Key criteria include proven multi-service event delivery capability, financial stability via recent statements, GST registration, PAN, and prior experience in security and VIP event management. Ensure readiness to handle drone videography, stage lighting, and on-site logistics in a defense context.

How to verify submission requirements for the Baramulla tender 2025

Consult the tender terms for exact doc lists; typically, submit GST and PAN, experience certificates, financials, EMD, OEM authorizations, and technical bid. Prepare a structured proposal covering stage setup, DJ, lighting, catering, and security with clear milestones and delivery plans.