GEM

Airports Authority Of India Vehicle Hiring Tender 2024-25 Sedan SUV/MUV - EMD ₹68710 - GEM

Bid Publish Date

20-Nov-2025, 12:12 pm

Bid End Date

04-Dec-2025, 1:00 pm

EMD

₹68,710

Value

₹34,35,513

Location

WEST DELHI , DELHI

Progress

Issue20-Nov-2025, 12:12 pm
AwardPending
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Quantity

483

Bid Type

Two Packet Bid

Key Highlights

  • • Specific vehicle categories: Sedan, Premium SUV/MUV, AC Deluxe (ACX) bus
  • • EMD amount clearly stated: ₹68,710
  • • Estimated contract value: ₹3,435,513
  • • 25% quantity/duration flexibility before contract issuance
  • • Excess settlement option with supporting documentation
  • • No BOQ items listed; bid pricing must be category-wise and per-day

Categories 3

VEHICLE PASSENGER MOTOR VEHICLES VEHICLE HIRING SERVICE

Tender Overview

Airports Authority Of India invites bids for comprehensive vehicle hiring services on a per-vehicle-day basis across multiple categories, including Sedan and Premium SUV/MUV, with local and outstation options. Estimated value is ₹34,35,513, and the EMD is ₹68,710. Scope includes short-term bus hire options (AC Deluxe and ACX) with multiple trip formats (local and outstation: 80 Kms x 10 Hrs; 250 Km x 24 Hrs per day; round trips). Tender requires compliance with the buyer’s price variation and excess settlement terms. This procurement emphasizes flexibility in quantity via 25% option clauses and potential revision of contract duration. The key differentiator is a broad mix of vehicle types and travel patterns, aimed at airport operations logistics across 2024-2025.

Technical Specifications & Requirements

  • Vehicle categories: Sedan (Local/Outstation), Premium SUV/MUV (Local/Outstation), Bus (AC Deluxe ACX) for short-term local use.
  • Distance/time blocks: 80 Kms x 10 Hrs; 250 Km x 24 Hrs per day; Round Trip requirements.
  • Estimated contract value: ₹3,435,513; EMD: ₹68,710.
  • No technical specifications provided in the public data; bids must cover per-day rates and adherence to generic service standards.
  • Bid terms include option clauses allowing up to 25% quantity/duration adjustment and excess settlement for additional charges with supporting documents.
  • BoQ shows total items as 0; bidders should prepare for category-based pricing across multiple vehicle types.

Terms, Conditions & Eligibility

  • EMD amount: ₹68,710; payable as per bank/online mode according to tender terms.
  • Option Clause allows contract quantity/duration adjustment up to 25% before/after contract award.
  • Excess settlement enabled: bidders may claim additional charges up to a defined percentage with required documentation.
  • No BOQ items listed; bidders must submit vehicle-category pricing and service-level commitments for Sedan, Premium SUV/MUV, and AC Deluxe/ACX bus categories.
  • Compliance with standard tender terms, proof of eligibility, and auxiliary documents as required in terms and conditions.

Key Specifications

  • Vehicle categories: Sedan, Premium SUV/MUV, AC Deluxe (ACX) bus

  • Local vs. Outstation travel blocks: 80 Kms x 10 Hrs; 250 Km x 24 Hrs per day

  • Round Trip requirement across categories

  • Estimated value: ₹3,435,513; EMD: ₹68,710

  • Option Clause: +/-25% quantity/duration

  • Excess settlement: additional charges allowed with documents

Terms & Conditions

  • EMD amount and payment terms clearly defined

  • Up to 25% quantity/duration variation allowed

  • Excess settlement option with documentation requirements

Important Clauses

Payment Terms

EMD and service payments governed by standard tender terms; ensure compliance with online/DD payments and schedule.

Delivery Schedule

No explicit delivery date; bids should provide per-day service delivery capability for local and outstation blocks.

Penalties/Liquidated Damages

Penalty details not specified; bidders should anticipate contract terms governing service delays.

Bidder Eligibility

  • Experience in supplying vehicle hiring services for airports or similar large facilities

  • Demonstrated fleet capability for Sedan, SUV/MUV, and AC bus categories

  • Compliance with GST, PAN, and financial stability requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle-hiring services

4

Audited financial statements (as applicable)

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents and compliance statements

7

OEM authorizations (where applicable) and vehicle fleet details

Frequently Asked Questions

Key insights about DELHI tender market

How to bid on Airports Authority of India vehicle hiring tender 2024-25?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹68,710. Provide category-wise pricing for Sedan, Premium SUV/MUV, and AC bus options with per-day rates for local and outstation blocks; comply with excess settlement and 25% quantity/duration adjustment terms.

What documents are required for AAI vehicle hire submissions 2024-25?

Submit GST certificate, PAN, experience certificates for similar work, audited financials, EMD proof, technical bid documents, OEM authorizations, and fleet details for Sedan, SUV/MUV, and AC bus categories; ensure compliance with tender terms and conditions.

What are the payment terms for the Airports Authority vehicle hire bid?

Payment terms align with standard tender conditions; ensure EMD is paid ₹68,710 and subsequent payments follow approved milestones; review ATC for any advance or milestone-based payments and penalties for delays.

What is the EMD amount for the AAI vehicle services tender 2024-25?

The EMD is ₹68,710. Submit proof of online or demand draft payment as per specified method; ensure EMD validity through bid submission and during contract award processes.

Which vehicle categories are covered in the AAI tender 2024-25?

Categories include Sedan (local/outstation), Premium SUV/MUV (local/outstation), and AC Deluxe bus (ACX) for short-term local use; bids must provide per-day rates and ensure fleet availability for 2024 and 2025.

What is the scope of local vs outstation travel in the tender?

Local blocks: 80 Kms x 10 Hrs per day; Outstation blocks: 250 Km x 24 Hrs per day; round trips included; vendors must price per-day service accordingly and ensure adherence to travel limits.

Are there any quantity adjustment provisions in the AAI tender?

Yes, there is a 25% adjustment window for contract quantity or duration before issue and after award; bidders must plan for flexible staffing and fleet allocation to accommodate revisions.

Where can I find the supplier compliance requirements for the AAI vehicle tender?

Review the tender ATC document and T&C for ATC-linked compliance, EMD submission, excess settlement, and category-specific fleet obligations; ensure OEM authorizations and fleet capabilities meet airport operations standards.