GEM

Indian Army Department of Military Affairs Tender for Writing Pens, Self Adhesive Flags, Glue Sticks & Flexible Transparent Sheets 2025

Bid Publish Date

25-Nov-2025, 11:47 am

Bid End Date

05-Dec-2025, 12:00 pm

Location

AGRA , UTTAR PRADESH

Progress

Issue25-Nov-2025, 11:47 am
AwardPending
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Quantity

950

Category

Writing Pens

Bid Type

Two Packet Bid

Categories 2

ADHESIVE BACKHOE

Tender Overview

The procurement is for the Indian Army, Department of Military Affairs, across multiple stationery items including Writing Pens, Self Adhesive Flags, Glue Sticks, and Flexible Transparent Sheets. The scope is for supply of goods with delivery terms aligned to consignee locations and inspection-based acceptance. Notable terms include a 25% quantity variation allowance during contract execution, ensuring flexibility for shortfalls or surges in demand. The tender emphasizes on non-obsolete items and strict adherence to bid specifications, with a focus on consistency of product performance and on-time delivery. The absence of an explicit BOQ suggests a broad supply requirement rather than a fixed line-item quantity. This tender targets suppliers capable of meeting government standards and the unique logistical demands of military procurement, including sealed inspection and pre-delivery checks where applicable.

Technical Specifications & Requirements

  • Product categories: Writing Pens, Self Adhesive Flags, Glue Sticks, Flexible Transparent Sheets.
  • Standards-driven requirements include: Material of the Self Adhesive Flags, Total Number of assorted colours in a pad, Flag colours in the pad, Total number of flags per colour in the pad, and Dimensions of each Flag (mm).
  • Pen/adhesive/paper specs exist as generic attributes: type of pen, tip size, ink color, body material, and paper GSM. One explicit numeric requirement: paper GSM not less than 75 GSM.
  • Special compliance: bidder must supply items that are not obsolete and conform to exact bid specifications, with OEM authorization where applicable.
  • Delivery context: consignee-based delivery; unloading and installation are the consignee’s responsibility; no separate insurance charges paid by department.
  • Quality checks: water retention test for paper quality; performance during board proceedings is critical.

Terms, Conditions & Eligibility

  • EMD and exact bid monetary terms are not disclosed in the data provided.
  • Option clause allows Purchaser to increase/decrease quantity by up to 25% of bid quantity, with proportional extension of delivery time and a minimum extension of 30 days.
  • Scope is strictly for supply of goods (no service component).
  • Consignee terms specify freight-on-board delivery to consignee premises with unloading by supplier; no insurance charges paid by department.
  • Reseller vendors must upload an OEM authorization certificate; items must not be obsolete and must meet precise specifications. The tender emphasizes that paper GSM must be at least 75 GSM and that quality will be tested via the water retention test.

Key Specifications

  • Product/service names: Writing Pens, Self Adhesive Flags, Glue Sticks, Flexible Transparent Sheets

  • Quantities: Not specified (BOQ items show Total Items: 0)

  • Estimated value: Not disclosed

  • Experience requirements: Not specified

  • Quality/compliance: Paper GSM not less than 75 GSM; water retention test

  • Standards/certifications: Self Adhesive Flag material standards; dimensions and color configurations; OEM authorization

Terms & Conditions

  • Option clause permits +/- 25% quantity variation with corresponding delivery time adjustments

  • Delivery includes consignee premises unloading; no insurance charges by department

  • Paper GSM minimum 75; water retention test for paper quality

  • Reseller bidders must submit OEM authorization certificate

Important Clauses

Payment Terms

Not specified in data; standard government terms apply per BT clause indicating supply-only scope

Delivery Schedule

Delivery starts from the last date of original delivery order; extended delivery for option clause minimum 30 days

Penalties/Liquidated Damages

Not specified in data; penalties may apply per standard government procurement terms

Bidder Eligibility

  • Not specified in data; general eligibility to bid on government stationery supply contracts

  • Compliance with OEM authorization for resellers

  • Ability to meet 75 GSM paper quality and water retention test

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5 found

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GEM

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Pen Ballpoint Pen (Conforming to IS 3705)
Generic Tip Size 0.7 mm
Generic Ink Color Blue
Generic Body Material Plastic

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar stationery deployments, if any)

4

Financial statements (as required by terms)

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents showing conformity to standards

7

OEM authorization certificate (for resellers)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army writing pens and flags tender 2025?

Bidders should register with the Indian Army procurement portal, assemble GST, PAN, OEM authorizations (if reseller), experience certificates, and financials, then submit the technical bid demonstrating 75 GSM paper capability and compliance with flag material standards. Ensure delivery terms align with consignee locations and option-quantity clauses.

What documents are required for the Indian Army stationery tender 2025?

Required documents include GST certificate, PAN, OEM authorization (for resellers), experience certificates, financial statements, and technical bid. Ensure EMD documents are prepared if applicable and that paper quality is verified by water retention tests with minimum 75 GSM.

What are the technical standards for self adhesive flags in this tender?

Standards require flag material specifics, colour configurations per pad, total flags per colour, and flag dimensions in millimeters. Suppliers must show conformity with these standards and provide OEM authorization if selling as a reseller; ensure compliance to avoid rejection during board proceedings.

What is the delivery mechanism for consignments in this tender?

Delivery is on freight-to-pay basis to consignee location after inspection by authorized officers. Unloading at the consignee end is the supplier’s responsibility; no extra installation charges or transit insurance paid by the department.

When does the option quantity extension apply in this tender?

The purchaser may increase/decrease quantity up to 25% of bid/contracted quantity, with delivery time extended proportionally. Minimum extension is 30 days if original period is short; extension continues to original delivery period if required.

What is the minimum paper quality requirement for this supply?

Paper must be at least 75 GSM; paper quality is validated via a water retention test during board proceedings to reject low-quality items.

What are the eligibility criteria for resellers in this procurement?

Resellers must upload OEM authorization certificates, demonstrate non-obsolete items, and confirm exact bid specifications. Ensure compliance with 75 GSM paper tests and flagged color/flag dimension requirements for self-adhesive flags.

Which items are included under the Department of Military Affairs stationery bid 2025?

Items include Writing Pens, Self Adhesive Flags, Glue Sticks, and Flexible Transparent Sheets, all requiring conformity with color/flag standards and 75 GSM paper where applicable. The BOQ shows zero fixed items, indicating a broad supply requirement.