GEM

Indian Army West Delhi Spare Parts Tender 2025 for Automotive Goods - ISI/IS, 25% Option Clause, Advance Sample 5 Days

Bid Publish Date

16-Dec-2025, 10:41 am

Bid End Date

26-Dec-2025, 11:00 am

Location

WEST DELHI , DELHI

Progress

Issue16-Dec-2025, 10:41 am
AwardPending
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Quantity

88

Category

FILTER ASSY OIL

Bid Type

Two Packet Bid

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for the supply of a broad range of automotive and mechanical components, listed under the FILTER ASSEMBLY, PUMP, CLUTCH, BEARING, HORN, LAMP, DISC, and related items in West Delhi, Delhi. The contract scope is limited to the supply of GOODS, with no explicit installation or services clause. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates, and a mandatory advance sample approval process to validate bulk manufacture against contract specifications. The procurement emphasizes adherence to sample conformity, delivery timing adjustments if approvals lag, and post-award sample modifications as required. A functional requirement for service centers is noted in cases of carry-in warranty, subject to local availability. Unique aspects include a two-tier approval flow for samples and a defined option-quantity mechanism during contract execution.

Key Specifications

  • Automotive spare parts assortment including FILTER ASSEMBLY, BEARING, CLUTCH components, WATER PUMP, RADIATOR, DISC/PLATE assemblies, LAMPS, SPARK PLUG, BRAKE PADS, SUSPENSION BUSH KIT, SURFACE CONTROL parts, UJ KIT, HORN, etc.

  • No explicit IS/ISO standards listed in tender data; ensure OEM/ manufacturer conformance and supplier ability to provide bulk quantities as per contract

  • Advance sample process requires 1 sample within 5 days of award; modifications provided within 5 days; bulk supply follows approved sample

  • Option clause allows +/- 25% quantity variation during contract at the same contracted rates

  • Delivery timeline adjusted if approvals delay; minimum 30 days for any extended delivery period

  • Carry-in warranty requires functional service centers in the consignee state; on-site warranty if applicable

Terms & Conditions

  • Option clause enabling ±25% quantity variation at contracted rates

  • Advance sample submission within 5 days; buyer approval within 5 days

  • Delivery period adjustments tied to sample approval timing and option exercise

  • Carry-in warranty service-center requirement in consignee state

Important Clauses

Payment Terms

Not specified in data; standard government terms may apply, awaiting buyer's defined schedule

Delivery Schedule

Delivery period subject to option clause; extended delivery time based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; penalties to be defined in contract as per standard government terms

Bidder Eligibility

  • Experience in supplying automotive components or related mechanical parts to government/defense entities

  • Demonstrated ability to provide bulk quantities on time

  • Valid GST and PAN; vendor must meet standard compliance criteria for defense procurement

Past Similar Tenders (Historical Results)

5 found

Belt water pump,Cover Assy Clutch,Disc Clutch,Joint Assy universal,Mounting RH Rear,Bearing,Bearing

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Posted: 13 January 2025
Closed: 3 February 2025
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TEMP SENSOR MK III IV,POLY V BELT,COGGED V BELT 1325 MM LONG,DE AERATION TANK,DRIVE DISC CLUTCH PLA

Indian Army

WEST DELHI, DELHI

Posted: 11 October 2025
Closed: 21 October 2025
GEM

Spring Assy,Blade Assy wiper,Bearing FRT wheet,Clutch plate,Cable Assy clutch,Cable Assy Accelerato

Indian Army

SAGAR, MADHYA PRADESH

Posted: 5 October 2025
Closed: 15 October 2025
GEM

CLUTCH PLATE,CONTACTLESS SWITCH 616 213,HYDRAULIC AGGREGATE HA 25 V PUMP,CLUTCH COVER MZF,HOSE 25 3

Indian Army

BATHINDA, PUNJAB

Posted: 16 May 2025
Closed: 7 June 2025
GEM

SPARK PLUG,SPARKING PLUG,SPRING PAD,DISC CLUTCH,MOUNTING ENGINE FRONT,COVER ASSY CLUTCH,BEARING FRT

Indian Army

WEST DELHI, DELHI

Posted: 16 May 2025
Closed: 9 June 2025
GEM

Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FILTER ASSY OIL MARUTI GYPSY 4 nos ic72012l 20
2 HOSE RADIATOR OUT LET NO 2 MARUTI GYPSY 2 nos ic72012l 20
3 BEARING CLUTCH RELEASE MARUTI GYPSY 5 nos ic72012l 20
4 BELT WATER PUMP MARUTI GYPSY 2 nos ic72012l 20
5 MOUNTING ENG REAR MARUTI GYPSY 2 nos ic72012l 20
6 PUMP SET WATER MARUTI GYPSY 1 nos ic72012l 20
7 RADIATOR ASSY MARUTI GYPSY 1 nos ic72012l 20
8 TANK WATER RESERVOIR MARUTI GYPSY 3 nos ic72012l 20
9 PILOT BRG BEARING INPUT SHAFT MARUTI GYPSY 5 nos ic72012l 20
10 CABLE ASSY CLUTCH MARUTI GYPSY 3 nos ic72012l 20
11 SWITCH BACKUP LAMP REVERSE LIGHT SWITCH MARUTI GYPSY 3 nos ic72012l 20
12 MOTOR ASSY STARTING MARUTI GYPSY 1 nos ic72012l 20
13 COIL ASSY IGNITION MARUTI GYPSY 4 nos ic72012l 20
14 COVER ASSY CLUTCH MARUTI GYPSY 5 nos ic72012l 20
15 DISC CLUTCH MARUTI GYPSY 5 nos ic72012l 20
16 Pump assembly oil MARUTI GYPSY 3 nos ic72012l 20
17 Brake Pad MARUTI GYPSY 5 nos ic72012l 20
18 Suspenction Bush Kit MARUTI GYPSY 3 nos ic72012l 20
19 Solonoid Switch MARUTI GYPSY 5 nos ic72012l 20
20 Streeing Universal Joint MARUTI GYPSY 5 nos ic72012l 20
21 HORN ASSY LOW TONE MARUTI GYPSY 2 nos ic72012l 20
22 DRIVE DISC CLUTCH PLATE LV7/STLN 1 nos ic72012l 20
23 DRIVEN DISC LV7/STLN 1 nos ic72012l 20
24 UJ KIT SPIDER BRG LV7/STLN 2 nos ic72012l 20
25 FOG LAMP WITH BULB 24V 60W YELLOW LV7/STLN 2 nos ic72012l 20
26 BRAKE PAD CALIPER PAD SET LV7/SX4 1 set ic72012l 20
27 PLUG SPARK LV7/SX4 4 nos ic72012l 20
28 CLUTCH PLATE HH 3 set ic72012l 20
29 PRESSURE PLATE HH 3 set ic72012l 20
30 SIDE INDICATOR RE 2 set ic72012l 20

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply of automotive parts

4

Financial statements (audited if available)

5

EMD/NSTA security documents as per terms

6

Technical bid documents

7

OEM authorization/ dealership certificates (if applicable)

8

Product catalogs or specifications matching listed items

9

Any ISO/quality or OEM compliance certificates (if available)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for Indian Army spare parts tender in West Delhi 2025?

Bidders should prepare GST registration, PAN, and experience certificates for similar supplies; submit technical bid and OEM authorizations if applicable; provide EMD as per buyer terms; ensure advance sample submission within 5 days of award and comply with the 25% option clause.

What documents are required for Indian Army vehicle parts tender in Delhi?

Required documents include GST certificate, PAN, experience certificates for automotive parts, financial statements, EMD documents, technical bid, OEM authorizations, and product specifications; ensure samples for approval within 5 days of award and be ready for bulk supply after approval.

What are the delivery terms for the Indian Army spares contract in 2025?

Delivery terms allow up to 25% quantity variation at contracted rates; delivery period can be extended using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions depend on option exercise and approvals.

How does advance sample approval affect delivery timelines for Army parts?

Advance sample must be submitted within 5 days of award; buyer has 5 days to approve or request modifications; bulk supply begins after approval; any buyer delays in approval may push the delivery schedule without LD.

What warranty service requirements apply to Indian Army parts tender in Delhi?

Carry-in warranty requires a functional service center in the consignee state; if on-site warranty applies, service center location may be different; ensure presence or agreement for service support before bidding.

What are the main categories of parts included in the army tender in West Delhi?

The scope includes FILTER ASSEMBLIES, BEARING, CLUTCH components, WATER PUMPS, RADIATOR ASY, DISC/PLATE assemblies, LAMP units, SPARK PLUGS, BRAKE PADS, SUSPENSION BUSH KITS, UJ kits, HORNs, and related automotive components; ensure supply readiness for bulk orders.

What standards or certifications are required for Indian Army auto parts bid 2025?

Tender data does not specify explicit standards; bidders should provide OEM authorizations and confirm product conformity per contract framework; ensure compliance with any ISI/ISO or OEM-specific certifications if requested by the buyer during evaluation.

What is the status of EMD and payment terms for the Delhi Army tender?

EMD details are not disclosed in the provided data; payment terms will be defined in contract; bidders should prepare bid security as per standard government terms and await purchaser's confirmation on EMD amount and schedule.