GEM

Gujarat Panchayats And Rural Housing Dept High Mast Lighting Octagonal Tower with LED Flood Lighting System Valam Gujarat 2025

Bid Publish Date

18-Nov-2025, 6:15 pm

Bid End Date

28-Nov-2025, 7:00 pm

Bid Opening Date

28-Nov-2025, 7:30 pm

EMD

₹27,000

Value

₹9,00,000

Location

VALSAD , GUJARAT

Progress

Issue18-Nov-2025, 6:15 pm
AwardPending
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Quantity

63

Category

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

Bid Type

Two Packet Bid

Categories 7

HIGH MAST DISCRETE COMPONENTS AD FILM CABLE XLPE CABLE WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Gujarat Panchayats and Rural Housing Department invites bids for a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) and XLPE Cable for Working Voltages up to and Including 1.1 KV as per IS 7098 (Part 1) in VALSAD, GUJARAT 396001. Estimated value is ₹9,00,000.00 with an EMD of ₹27,000.00. The bidder should demonstrate at least 3 years of experience in supplying similar government-grade lighting equipment. The scope includes potential quantity variation up to 25% during contract execution under the option clause. A functional service centre in the state is mandatory.

Key differentiators include the IS 7098 (Part 1) XLPE cabling requirement, and a delivery timeline linked to the original order with provision for extension, ensuring continuity of LED flood lighting deployments. This tender requires compliance with at least the minimum service-support and certification obligations outlined in the ATC.

Technical Specifications & Requirements

  • Product category: High Mast Lighting Tower with LED Flood Lighting System (V2); XLPE Cable up to 1.1 kV as per IS 7098 (Part 1).
  • Estimated value: ₹9,00,000.00; EMD: ₹27,000.00.
  • Option clause allows quantity variation up to 25% at contract award and during currency, with delivery time adjustment calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
  • Service capability: bidder/OEM must have a functional Service Centre in the state of each consignee location or establish one within 30 days of award; payment released after documentary proof of service centre.
  • Experience: bidder or OEM must have supplied similar products to Central/State Govt or PSUs for 3 years prior to bid opening, with contracts/copies to be submitted.
  • Warranty/support: dedicated toll-free support number and escalation matrix required.

Terms, Conditions & Eligibility

  • EMD: ₹27,000.
  • Delivery: terms allow option-driven quantity increases and extended delivery period as per formula; minimum extension 30 days.
  • Service Centre: must be in-state or established within 30 days; payment contingent on submission of service-capability documents.
  • Financial standing: bidder must not be under liquidation or bankruptcy; an undertaking to this effect is required.
  • Certifications: bidders must upload certificates/documents sought in Bid document/ATC; missing documents may lead to rejection.
  • Support: dedicated toll-free service number and escalation matrix to be provided.

Key Specifications

  • Product/service names and categories: High Mast Lighting Tower with LED Flood Lighting System (V2); XLPE cable for up to 1.1 kV (IS 7098 Part 1).

  • Quantities/estimates: Estimated value ₹9,00,000; EMD ₹27,000.

  • Standards/Certifications: IS 7098 (Part 1) for XLPE cable; IS/IEC certifications not explicitly stated; IS 7098 compliance required.

  • Delivery/Installation: Delivery period linked to the last date of original delivery order; option for extension; minimum 30 days extension.

  • Experience: 3 years in manufacturing/supplying similar Govt/PSU products; contracts to be submitted as proof.

  • Service & Support: In-state or newly established regional service centre within 30 days; toll-free support and escalation matrix required.

Terms & Conditions

  • EMD amount ₹27,000 and compliance with ATC/certificates is mandatory.

  • Quantity may increase up to 25% during award and currency with adjusted delivery time.

  • Service Centre must exist in-state or be established within 30 days; payment after service capability proof.

Important Clauses

Payment Terms

Payment shall be released after submission of service centre proof; no explicit advance terms given; adherence to service support commitments required.

Delivery Schedule

Delivery period starts from last date of original order; extension formula (additional/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in provided terms; adherence to delivery and service commitments is implied.

Bidder Eligibility

  • 3 years of regular manufacturing/supply of similar Govt/PSU lighting products

  • No liquidation or bankruptcy; must upload undertaking

  • Functional service centre in-state or establishing within 30 days of award

Past Similar Tenders (Historical Results)

5 found

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Posted: 2 May 2025
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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2),High Mast Lig

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Posted: 12 May 2025
Closed: 22 May 2025
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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2),High Mast Lig

Surat District Panchayat

SURAT, GUJARAT

Posted: 6 May 2025
Closed: 27 May 2025
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Posted: 11 April 2025
Closed: 21 April 2025
GEM

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar Govt/PSU supply

4

Financial statements (last 3 years)

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization letters (if applicable)

8

Service centre establishment proof or plan

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for high mast lighting tender in Gujarat 2025?

Bidders should prepare an EMD of ₹27,000, submit GST, PAN, experience证s, financials, OEM authorizations, and service-centre proof. Ensure IS 7098 (Part 1) XLPE cable compliance and LED flood lighting system (V2). Provide 3 years govt/PSU supply experience and meet extension terms up to 25% quantity.

What documents are required for Gujarat high mast lighting procurement 2025?

Required documents include GST certificate, PAN, 3 years govt/PSU supply contracts, financial statements, EMD proof, technical bid, and OEM authorizations. Also submit service-centre proof or establishment plan within 30 days of award, plus escalation matrix and toll-free support details.

What is the delivery period and extension rule for this Gujarat tender?

Delivery begins after original order; option to increase quantity up to 25% at contracted rates. If exercised, extended time equals (additional quantity/original quantity) × original period, minimum 30 days, and may extend to original delivery period during extended phase.

Which standards apply to the XLPE cable in this bid in Gujarat?

XLPE cable must be up to 1.1 kV as per IS 7098 (Part 1). Bidders must demonstrate IS 7098 Part 1 compliance in their technical bid and provide relevant test certificates if available.

What is the minimum experience required for bidders in this lighting tender?

Bidders must have at least 3 years of regular manufacturing and supply of similar category products to Central/State Govt or PSU; copies of contracts for each year must be submitted with the bid.

How is service support organized for Gujarat lighting equipment procurement 2025?

Bidders must provide a dedicated toll-free service number and an escalation matrix. If no local service centre exists, establish one within 30 days of award; payment depends on documentary evidence of service capability.

What is the EMD amount and its submission method for this tender?

EMD is ₹27,000. Submit via online payment or demand draft as specified in bid documents; ensure the receipt or instrument details are attached with the bid to avoid rejection.

What is the estimated contract value and scope for the high mast project?

Estimated value is ₹9,00,000. Scope includes high mast tower with LED flood lighting (V2) and XLPE cable up to 1.1 kV; quantity may vary by 25% with adjusted delivery timelines; installation and service support are part of procurement.